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foreword ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Unrestricted comments are welcome !   Jean-Luc
[email_address] see PowerPoint 100 pictures   & PowerPoint 50 templates comments are welcome !   Jean-Luc
part 1 ‘ tips & tricks’
not are slides funny ! next
table of content 1 2 3 4 5 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1 2 3 4 5 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
switch to ‘ EDIT ’ view (esc)
make this figure in < 30 sec Use shapes here-under to make the figure
analsis of your results this can be done in < 2 seconds
customize the ‘format’ toolbar No need for additional new commands in toolbar
customize the ‘drawing’ toolbar No need for additional new commands in toolbar
activate ‘snap objects to grid’   Always activate this feature ! ,[object Object],[object Object],[object Object],[object Object]
activate ‘ruler’  Always activate this feature !
useful short-keys ctrl A  ctrl C  ctrl V  ctrl Z  ctrl Y  ctrl S  esc  fn prt sc  f2  Select all  Copy  Paste  Undo  Re-do  Save  Select text  Escape Print screen  shift  enter ‘ Line break’
make this figure in < 2 min x  11
select all figures & rotate ‘left’
center this figure horizontally in < 1 min Use shapes here-under to center the figure Unrestricted
speed + + = 90% time saved ! Take some time to learn how to use toolbar & short-keys ! 1 st  S ctrl A  ctrl C  ctrl V  ctrl Z  ctrl Y  ctrl S  esc  fn prt sc  f2  shift  enter
switch to  ‘ SLIDE SHOW ’
what does ‘90% time saved’ mean ? 1h 3h20 1h40 10’ 20’ Do invest some time to learn how to use ‘toolbar’ & ‘short-keys’ !!!   10h   1 day    10 days
1 2 3 4 5 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
focus = ‘internal’ presentations but easy to transpose…
colors ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],EXAMPLE AVOID
black & white (or colors when printed in ‘grey’) type grey level No difference  when printed type grey level
what’s the difference between these figures ? A A
… bad surprise when printed
fonts ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],AVOID EXAMPLE
lines  ¾ pt 2 ¼ pt No line ¾ pt Solid 2  ¼ pt Solid ¾ pt Dash 2  ¼ pt Dash ,[object Object],[object Object]
useful shapes text text text text      text text text text text text
how to resize a shape text text 1.  Select shape 2.  Resize shape with ‘yellow diamond’ 3.  Find ‘right shape’
always align & ‘distribute’ shapes in a slide text text text text Not OK text text text text OK
pictures ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
But  pictures  are   good  for  show  !
If correctly chosen
Otherwise…
So think twice…
clip arts And just avoid ugly ‘Clip Arts’ !
tables Table Row 1 Row 2 Row 3 Row 4 Line 1 xxx xxx xxx xxx Line 2 xxx xxx xxx xxx Line 3 xxx xxx xxx xxx Line 4 xxx xxx xxx xxx Line 5 xxx xxx xxx xxx ,[object Object],[object Object],[object Object]
insert Excel tables in PowerPoint ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],1 2 3 If possible, better to create own table in PowerPoint
insert Excel charts in PowerPoint ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],2 3 4
need to insert > 1 Excel chart in PowerPoint ? Not enough space on the slide, isn’t it ?
so you’ve just ‘re-sized’ the charts Are you sure it’s still possible to read them ? Chart 0 2 4 6 8 10 Row 1 Row 2 Row 3 Row 4 Row 5 Row 6 Row 7 Row 8 Row 9 Row...
prefer to adapt size in Excel  (with font size > 10 !)
Go to   next   slide &  press ‘ enter ’ after a few seconds
a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t u i p q s d f g h j k l m w x c v s z a a z e r t g h j k l m w x c v b / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s a a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y u q s d f g h j k l m w x c ? z a a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p q s d g h j k l m w x c v a a z e r t y u i o p f g h j k l m w x c v b n a a z e r t y u q s d f g h j k l m w x c v b n ? a a z e r t i o p q s d f g x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l a a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t u i o p q s d g h j k l m w x c a a z e rq s d g h j k l m w x c v b n ? . / s z a a z e r t y f g h j k l m w . / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l m w x a z e r t y u i o p q s d f g h j k l m w x c z a a z e r t y u i o p q s d f g h j k l m w x c v ? . / s z a a z e r t y u i o p q s . / s z a a z e r t y u i o p q s d f g h j k l m w x c v a a z e r t y u i o p q s d f g h j k l m w x c v b n ? / s z a a z e r t y u i o p q s d f g h j a z e r t y u i o p q s d f g h j k l m a a z e r t y u i o p q s d f g h j k l m w b n ? . / s z a a z e r t y u i o p q sb n ? . / s z a z e r t y u i o p q s d f g h j k l m w a JUST   AVOID   ANIMATIONS   !!!
why not to use animations ? ,[object Object],[object Object],[object Object],[object Object],Avoid animations when possible !
1 2 3 4 5 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
slide components Footer slide number Try to align ‘Title’ & ‘Body’ texts Always include ‘slide #’ & confidentiality level for internal ppt (exception : no slide # on ‘Title slides’)
respect ‘slide limits’ NO NO NO NO YES YES
avoid titles having more than 1 line because it’s difficult to read them & because it will break the ‘uniformity’ of your presentation
titles & sub-titles  Sub-title = summary of slide in 1 sentence Only exception = titles + sub-titles (no majuscule for titles & Majuscule for sub-titles)
always use same font  size  &  type  for titles
slide title must reflect slide content ! Always check that slide title really reflects slide content !
make your ‘own’ body ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Never use standard ‘Title and Text’ template
body Avoid very long text in the body of your presentation especially if it will be projected to a large audience. Use ‘Increase Paragraph Spacing’ command to make the text  more readable. Be sure to adapt the text indentation when you go to a new line. Text must always be aligned. Be as simple as possible. Avoid very long text in the body of your presentation especially if it will be projected to a large audience. Use ‘Increase Paragraph Spacing’ command to make the text more readable. Be sure to adapt the text indentation when you go to a new line. Text must always be aligned. Be as simple as possible ,[object Object],[object Object],[object Object],[object Object]
simplicity ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],2 nd  S
always check if slide is readable when printed remember this ? People usually print (business) presentations
Find at least 7 ‘mistakes’ in this slide Text Text Text Text Text ,[object Object],any text any text any text any text any text any text any text any text any text any text any text any text ,[object Object],[object Object],[object Object]
Find at least 7 ‘mistakes’ in this slide Text Text Text Text Text ,[object Object],any text any text any text any text any text any text any text any text any text any text any text any text ,[object Object],[object Object],[object Object],2. Different spacing 1. Font <> Standard font 3. Slide limits not respected 5. ‘White’ bullet 4. Text not aligned 6. Shape not resized 7. Text in bold, italic, not standard font, same color as in other shapes, > 2 lines, …
  you want a cool slide layout ?
layout   Cool  layout  but  few   colors  available  for  text
layout Prefer ‘white’ backgrounds (easier, less ink & less money spent when printed)
1 2 3 4 5 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
# attendees Media Audience Content Timing + + + + = Think about  scope  of presentation ! 3 rd  S > 100 > 50 > 10 < 10 < 5 Projection Both Paper > 30min 15 / 20 min 10 min 5 min ‘ Story’ Standard Details Facts & figures ‘ Show’ ‘ Public’ Customer Senior Mgt. Middle Mgt. Employees … ‘ Vision’ Strategy / Positioning Product presentation Technical / Financials Status report …
audience Adapt to audience !
schedule 4 th  S Always respect timing ! 5 min 10 min 15 min 20 min 1h 30 min < 3  slides < 5  slides < 7  slides < 10  slides < 15  slides < 25  slides
structure it’s easy… 1 slide = 1 idea (If you can’t summarize slide in one sentence, slide is too complex) 5 th  S
visualize presentation 1.  Take a ‘A4’ sheet of paper 2.  Draw 10 ‘rectangles’ (= if ’10’ slides) 3.  Write ‘1. Introduction’ in 1 st  rectangle 4.  Write ’10 Conclusions’ in last rectangle 5.  Write just one idea on remaining slides 6.  Make a ‘story’ with coherent story line 1 10 Introduction Conclusions Always visualize your presentation
story A presentation is a  STORY You have to make a ‘scenario’ with 1.   STRONG   start  (attract attention) 2.  Coherent story line  (no flash-back) 3.   ACTION !!!  (keep public awake) 4.  Suspense & surprises (retain interest)  5.  Happy end !  (of course…) Good presentation needs good ‘Story’ 6 th  S
6 S  PowerPoint  S ummary S peed   customized toolbar & short-keys S implicity   simplify everything S cope   think about context  S chedule   always respect timing S tructure   1 slide = 1 idea S tory   make your scenario
1 2 3 4 5 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
how to ‘recover’ a color if you’re lucky ? Solution #1 (= when you’re lucky) 1.  Select a figure having the color you want 2.  Check if color in ‘Fill Color’ palette 3.  If color is in ‘Fill Color’ palette, just select the color
how to ‘recover’ a color if you’re not lucky ? Solution #2 (= when you’re not lucky) 1.  Select a figure having the color you want 2.  Check if color in ‘Fill Color’ palette 3.  If color is not in ‘Fill Color’ palette, click on ‘More Fill Color’ 4.  Double click on ‘New’. Now the color is in ‘Fill Color’ palette
what’s the difference between these figures ?
… color & transparency ,[object Object],[object Object],[object Object],[object Object]
transparency ,[object Object],[object Object],[object Object],[object Object],[object Object]
colors effects ,[object Object],[object Object],[object Object]
shadows styles No Shadow Shadow Style 14 Shadow Style 17 ,[object Object],[object Object]
smooth slides transitions Use same alignment for  ‘ body’ vs. ‘title’ in all slides Not OK !
make this figure in < 5 min 5’’ 5’’ Tip : Use Excel
make this figure in < 5 min Tip : Use Paint any spacing
template : table of content 1 2 3 4 5 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
template : table of content Chapter 1 title Chapter 2 title Chapter 3 title Chapter 4 title Chapter 5 title     
template : action plan Unrestricted Domain 1 Domain 2 Domain 3 Domain 4 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
template : action plan Unrestricted Owner Action plan Timing Issue Domain Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY
template : planning Unrestricted J F M A M J J A S O D N Domain 1 Domain 2 Domain 3 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description
template : planning Unrestricted Domain 2 Domain 3 Domain 1 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description J F M A M J J A S O N D
template : planning Q4 Q3 Q2 Q1 Action 1 Action 2 Action 3 Action 4 Action 5 Action 6 Action 7 Action 8 Unrestricted
template : 10 slides for Senior Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],20 min presentation with executive summary
part 2 ‘ show’
You have to make a presentation
but you’re… running out of time
same story once again ?
you have to find a way out ?
better to be somewhere else?
no stress !
you just need a  toolbox …
to win  lot of   time !
this is the goal of this presentation
aim is just to help to save time you
and to spend more time on real priorities
content of this tutorial
before you start building blocks ‘ slide’ design content + tips
before you start
take 5’ to customize your toolbar
1’  to lock grid ruler
5’’ to ‘activate’ ruler
use few short-keys
to win time
building blocks before you start
c o l o r s
black  white
fonts
lines
shapes
alignments
pictures
clip-arts
tables
charts
animations
‘ slide’ design building blocks before you start
components
slide li mits
title
body
simplicity
layout
content ‘ slide’ design building blocks before you start
scope
scope
audience
schedule
structure 1 slide 1 idea
visualize presentation
Y R O T S a ! m e k a
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
+ tips content ‘ slide’ design building blocks before you start
advanced tips
… and templates
 
what do you think ?
ready to go ?
Hope i t helps [email_address]
[email_address] see PowerPoint 100 pictures   & PowerPoint 50 templates comments are welcome !   Jean-Luc

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PowerPoint Tutorial Presentation - Tips & Tricks

  • 1.  
  • 2.
  • 3. [email_address] see PowerPoint 100 pictures & PowerPoint 50 templates comments are welcome ! Jean-Luc
  • 4. part 1 ‘ tips & tricks’
  • 5. not are slides funny ! next
  • 6.
  • 7.
  • 8. switch to ‘ EDIT ’ view (esc)
  • 9. make this figure in < 30 sec Use shapes here-under to make the figure
  • 10. analsis of your results this can be done in < 2 seconds
  • 11. customize the ‘format’ toolbar No need for additional new commands in toolbar
  • 12. customize the ‘drawing’ toolbar No need for additional new commands in toolbar
  • 13.
  • 14. activate ‘ruler’  Always activate this feature !
  • 15. useful short-keys ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S esc fn prt sc f2 Select all Copy Paste Undo Re-do Save Select text Escape Print screen shift enter ‘ Line break’
  • 16. make this figure in < 2 min x 11
  • 17. select all figures & rotate ‘left’
  • 18. center this figure horizontally in < 1 min Use shapes here-under to center the figure Unrestricted
  • 19. speed + + = 90% time saved ! Take some time to learn how to use toolbar & short-keys ! 1 st S ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S esc fn prt sc f2 shift enter
  • 20. switch to ‘ SLIDE SHOW ’
  • 21. what does ‘90% time saved’ mean ? 1h 3h20 1h40 10’ 20’ Do invest some time to learn how to use ‘toolbar’ & ‘short-keys’ !!! 10h 1 day 10 days
  • 22.
  • 23. focus = ‘internal’ presentations but easy to transpose…
  • 24.
  • 25. black & white (or colors when printed in ‘grey’) type grey level No difference when printed type grey level
  • 26. what’s the difference between these figures ? A A
  • 27. … bad surprise when printed
  • 28.
  • 29.
  • 30. useful shapes text text text text     text text text text text text
  • 31. how to resize a shape text text 1. Select shape 2. Resize shape with ‘yellow diamond’ 3. Find ‘right shape’
  • 32. always align & ‘distribute’ shapes in a slide text text text text Not OK text text text text OK
  • 33.
  • 34. But pictures are good for show !
  • 38. clip arts And just avoid ugly ‘Clip Arts’ !
  • 39.
  • 40.
  • 41.
  • 42. need to insert > 1 Excel chart in PowerPoint ? Not enough space on the slide, isn’t it ?
  • 43. so you’ve just ‘re-sized’ the charts Are you sure it’s still possible to read them ? Chart 0 2 4 6 8 10 Row 1 Row 2 Row 3 Row 4 Row 5 Row 6 Row 7 Row 8 Row 9 Row...
  • 44. prefer to adapt size in Excel (with font size > 10 !)
  • 45. Go to next slide & press ‘ enter ’ after a few seconds
  • 46. a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t u i p q s d f g h j k l m w x c v s z a a z e r t g h j k l m w x c v b / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s a a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y u q s d f g h j k l m w x c ? z a a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p q s d g h j k l m w x c v a a z e r t y u i o p f g h j k l m w x c v b n a a z e r t y u q s d f g h j k l m w x c v b n ? a a z e r t i o p q s d f g x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l a a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t u i o p q s d g h j k l m w x c a a z e rq s d g h j k l m w x c v b n ? . / s z a a z e r t y f g h j k l m w . / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l m w x a z e r t y u i o p q s d f g h j k l m w x c z a a z e r t y u i o p q s d f g h j k l m w x c v ? . / s z a a z e r t y u i o p q s . / s z a a z e r t y u i o p q s d f g h j k l m w x c v a a z e r t y u i o p q s d f g h j k l m w x c v b n ? / s z a a z e r t y u i o p q s d f g h j a z e r t y u i o p q s d f g h j k l m a a z e r t y u i o p q s d f g h j k l m w b n ? . / s z a a z e r t y u i o p q sb n ? . / s z a z e r t y u i o p q s d f g h j k l m w a JUST AVOID ANIMATIONS !!!
  • 47.
  • 48.
  • 49. slide components Footer slide number Try to align ‘Title’ & ‘Body’ texts Always include ‘slide #’ & confidentiality level for internal ppt (exception : no slide # on ‘Title slides’)
  • 50. respect ‘slide limits’ NO NO NO NO YES YES
  • 51. avoid titles having more than 1 line because it’s difficult to read them & because it will break the ‘uniformity’ of your presentation
  • 52. titles & sub-titles Sub-title = summary of slide in 1 sentence Only exception = titles + sub-titles (no majuscule for titles & Majuscule for sub-titles)
  • 53. always use same font size & type for titles
  • 54. slide title must reflect slide content ! Always check that slide title really reflects slide content !
  • 55.
  • 56.
  • 57.
  • 58. always check if slide is readable when printed remember this ? People usually print (business) presentations
  • 59.
  • 60.
  • 61. you want a cool slide layout ?
  • 62. layout Cool layout but few colors available for text
  • 63. layout Prefer ‘white’ backgrounds (easier, less ink & less money spent when printed)
  • 64.
  • 65. # attendees Media Audience Content Timing + + + + = Think about scope of presentation ! 3 rd S > 100 > 50 > 10 < 10 < 5 Projection Both Paper > 30min 15 / 20 min 10 min 5 min ‘ Story’ Standard Details Facts & figures ‘ Show’ ‘ Public’ Customer Senior Mgt. Middle Mgt. Employees … ‘ Vision’ Strategy / Positioning Product presentation Technical / Financials Status report …
  • 66. audience Adapt to audience !
  • 67. schedule 4 th S Always respect timing ! 5 min 10 min 15 min 20 min 1h 30 min < 3 slides < 5 slides < 7 slides < 10 slides < 15 slides < 25 slides
  • 68. structure it’s easy… 1 slide = 1 idea (If you can’t summarize slide in one sentence, slide is too complex) 5 th S
  • 69. visualize presentation 1. Take a ‘A4’ sheet of paper 2. Draw 10 ‘rectangles’ (= if ’10’ slides) 3. Write ‘1. Introduction’ in 1 st rectangle 4. Write ’10 Conclusions’ in last rectangle 5. Write just one idea on remaining slides 6. Make a ‘story’ with coherent story line 1 10 Introduction Conclusions Always visualize your presentation
  • 70. story A presentation is a STORY You have to make a ‘scenario’ with 1. STRONG start (attract attention) 2. Coherent story line (no flash-back) 3. ACTION !!! (keep public awake) 4. Suspense & surprises (retain interest) 5. Happy end ! (of course…) Good presentation needs good ‘Story’ 6 th S
  • 71. 6 S PowerPoint S ummary S peed customized toolbar & short-keys S implicity simplify everything S cope think about context S chedule always respect timing S tructure 1 slide = 1 idea S tory make your scenario
  • 72.
  • 73. how to ‘recover’ a color if you’re lucky ? Solution #1 (= when you’re lucky) 1. Select a figure having the color you want 2. Check if color in ‘Fill Color’ palette 3. If color is in ‘Fill Color’ palette, just select the color
  • 74. how to ‘recover’ a color if you’re not lucky ? Solution #2 (= when you’re not lucky) 1. Select a figure having the color you want 2. Check if color in ‘Fill Color’ palette 3. If color is not in ‘Fill Color’ palette, click on ‘More Fill Color’ 4. Double click on ‘New’. Now the color is in ‘Fill Color’ palette
  • 75. what’s the difference between these figures ?
  • 76.
  • 77.
  • 78.
  • 79.
  • 80. smooth slides transitions Use same alignment for ‘ body’ vs. ‘title’ in all slides Not OK !
  • 81. make this figure in < 5 min 5’’ 5’’ Tip : Use Excel
  • 82. make this figure in < 5 min Tip : Use Paint any spacing
  • 83.
  • 84. template : table of content Chapter 1 title Chapter 2 title Chapter 3 title Chapter 4 title Chapter 5 title     
  • 85.
  • 86. template : action plan Unrestricted Owner Action plan Timing Issue Domain Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY
  • 87. template : planning Unrestricted J F M A M J J A S O D N Domain 1 Domain 2 Domain 3 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description
  • 88. template : planning Unrestricted Domain 2 Domain 3 Domain 1 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description J F M A M J J A S O N D
  • 89. template : planning Q4 Q3 Q2 Q1 Action 1 Action 2 Action 3 Action 4 Action 5 Action 6 Action 7 Action 8 Unrestricted
  • 90.
  • 91. part 2 ‘ show’
  • 92. You have to make a presentation
  • 93. but you’re… running out of time
  • 94. same story once again ?
  • 95. you have to find a way out ?
  • 96. better to be somewhere else?
  • 98. you just need a toolbox …
  • 99. to win lot of time !
  • 100. this is the goal of this presentation
  • 101. aim is just to help to save time you
  • 102. and to spend more time on real priorities
  • 103. content of this tutorial
  • 104. before you start building blocks ‘ slide’ design content + tips
  • 106. take 5’ to customize your toolbar
  • 107. 1’ to lock grid ruler
  • 112. c o l o r s
  • 114. fonts
  • 115. lines
  • 116. shapes
  • 120. tables
  • 121. charts
  • 123. ‘ slide’ design building blocks before you start
  • 126. title
  • 127. body
  • 129. layout
  • 130. content ‘ slide’ design building blocks before you start
  • 131. scope
  • 132. scope
  • 135. structure 1 slide 1 idea
  • 137. Y R O T S a ! m e k a
  • 138.
  • 139. + tips content ‘ slide’ design building blocks before you start
  • 142.  
  • 143. what do you think ?
  • 145. Hope i t helps [email_address]
  • 146. [email_address] see PowerPoint 100 pictures & PowerPoint 50 templates comments are welcome ! Jean-Luc