AACR2

1. 2nd Edition of Anglo-American
Cataloguing Rules (AACR2) for
Digital Materials
By
U.K.D.C.N. Gunasekara PGLIS/E/22/01
National Institute of Library & Information Science (NILIS)
PGLIS8102 Collection Management and Organization of information
Mr.Prasanna Ranaweera
March 14, 2023

2. Why we need a cataloguing system for
a library ?
A cataloguing system
Helps to organize
Provides easy access to the library's collections
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3. AACR - a cataloging standard used in libraries for over 30 years.
invented in 1967 and
the second edition was released in 1978 (AACR2).
AACR2 provided guidelines for
Creating bibliographic records,
Describing the physical characteristics of items
Assigning subject headings.
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4. What for AACR2?
AACR2 can be applied for almost all materials/ resources that
are available in a library:
Books
Papers
Magazines
Journals
Graphics [arts, paintings, maps, ect..]
Electronic resources [audiovisual materials and other analog
and digital materials]
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5. Digital or Electronic materials available in a
library
E-books: Digital versions of books
E-journals: Electronic versions of scholarly journals
Online databases: Collections of digital resources that are searchable
Digital archives: Collections of digitized primary sources
Digital media: Audio, video, and image files
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6. Digital item Cataloging
Non-book library items are more of a challenge to the cataloger than books.
*many different pieces of information available on the container and
the item itself can be confusing or difficult to understand.
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7. Generic format of cataloguing using
AACR2
Main Elements:
First layout
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8. Generic format of cataloguing using
AACR2 - Cont.
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Second layout

9. Generic format of cataloguing using
AACR2 - Cont.
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Online Catalogues

10. Punctuation Marks
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PARENTHESES ()
1. enclose physical delatil of accompanying material.
2. enclose the number of logical records, or statements in each file
3. enclose the number of frames of microforms, a filmstrip and the speed of a film or recording.
PLUS SIGN +
1. precedes a statement of accompanying material.
SQUARE BRACKETS []
1. enclose information taken from outside the prescribed source or sources
2. enclose the general material designation

11. Example
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12. Chief Sources of information
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For Non Book Materials (NBM)s

13. Example
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14. How to select General material
designation
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15. Physical description
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16. Physical description Cont.
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There are several elements comes under physical description
1.Extent of Particular class of material
2. Other details
3. Dimensions
4. Accompanying material
Ex: Class of materials
1. Extent of item Based on AACR2
2 sound cassettes 1 sound disc 1 soundtrack film reel 3
film reels

17. Physical description Cont.
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1. Extent (Optional)
for Motion pictures
for Microforms
for Videorecordings
for Sound recordings

18. Physical description Cont.
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1. Extent Cont.

19. Physical description Cont.
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2. Other details

20. Physical description Cont.
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2. Other details

21. Physical description Cont.
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3. Dimension
Ex: ½ in. VHS for a video, or 4 & Three quarters of an inch. for a compact disc, or 1
& Three quarters of an inch ips (inches per second) for a cassette tape.

22. Physical description Cont.
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4. Accompanying material

23. Series information, Notes and ISBN
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24. Examples
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Optical disc
Example 1
Proceedings of the Annual Sessions [electronic resource] /Prepared by Sri
Lanka Association for the Advancement of Science. -- Colombo. : SLASS.,
2006-2007.
1 CD-ROM; 4 3/4 in.
PDF files with abstracts
Example 2
Thomas register of Indian Manufacturers [electronic resource] /Produced by
Thomas International Publishing CO.. -- New Delhi:India., 2002.
1 CD-ROM : digital, stereo. ; 4 3/4 in.
System requirements: IBM or compatible computer; Microsoft windows
95/98/2000/NT; 16MB RAM; 40 MB free hard disc space; colour monitor with
256-color display; 4xCD ROM Drive; 800x600 screen size

25. Audiovisual Materials (Videorecordings, kits,
computer software, and sound recordings)
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In cataloguing audiovisual materials
the number of frames,
the components of the kit, or
the duration of the recording are identified rather than the number of pages.

26. Video recording
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27. Videodisc
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28. Computer Software
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Sources of Information
Information for the record is to be taken from the following
sources in exactly this order --
Title screen(s)
Menus or other internal information labels attached to the disk
(verified)
Documentation or manuals provided with the disk
The container (verified)
Other published descriptions of the file

29. Computer Software
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30. Importance of Digital material cataloging
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Accessibility: Easy to search and retrieve specific items, making them
more accessible to users.
Preservation: To preserve them for future generations. By creating
metadata and organizing digital files
Efficient use of resources: Improve the efficiency of resource
management
Discoverability: Cataloging digital materials can also help to increase their

31. Thank you………….