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Where do we keep that? The new Keepers Registry and the digital content in your collection

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The Keepers Registry is an international registry of e-serial content preserved by archiving institutions and organizations. Recently, it has moved its home to the ISSN International Centre. This move highlights both the challenges of maintaining common services and the benefits of allying them with complementary services. The Keepers Registry had previously been hosted by Edina at the University of Edinburgh and funded by JISC. Once JISC decided to refocus and allocate its money elsewhere, there was little time to find and fund a new home for the Keepers Registry. The scramble over the past six months illustrates the need to ensure hosting and funding not merely for content, but for the services we all use to help us do our work in building collections and managing the content within them. Luckily, the ISSN International Centre was not merely interested in serving as the home for the Keepers Registry, but showed how the Keepers Registry is a natural complement to the other services provided by the ISSN IC. We shall show how the Keepers Registry and some of the other services offered by the ISSN IC can be used to great benefit by libraries, publishers and all those invested in scholarly communication. It will provide a look into what digital preservation means in a practical sense and what that means in terms of a commitment by individual institutions and through collective action.
Willa Tavernier, Open Scholarship Librarian, Indiana University Libraries
Ted Westervelt, Chief, US/Anglo Division, Library of Congress

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Where do we keep that? The new Keepers Registry and the digital content in your collection

  1. 1. The new Keepers Registry and the digital content in your collections TedWestervelt &WillaTavernier NASIG 2020 WHERE DO WE KEEP THAT?
  2. 2. Today’s presentation: 1. Digital Preservation issues raised by- a. DigitalContent in Libraries b. TheTransition from Physical to Digital 2. The Keepers Registry and its role and potential for use by libraries in preservation of EJournal content a. Development of the Keepers Registry b. Transition to ISSN Portal & ISSN Integration c. Searching and Search Results d. How best to use: AIM (Audit, Identify, Mandate) WHERE DOWE KEEPTHAT?
  3. 3. ELECTRONIC  Libraries do not ‘own’ Ejournals – they license varying levels of access, renegotiated periodically  More complex use restrictions than traditional print journal subscription contracts, and can override copyright exemptions  DRM may inhibit preservation efforts  ER librarians may not focus on preservation issues in access negotiations  Formats change frequently PRINT  Ownership and control (subject to copyright) passes at the point of purchase  Individual or collective responsibility for preservation e.g. internal Conservation & Preservation Departments, Consortial Arrangements HathiTrust  Preservation copies including digital preservation does not breach copyright  Format stable and shelf-life long DIGITAL CONTENT IN LIBRARIES HOW DOWE PRESERVE WHATWE DO NOT OWN?
  4. 4. 9790 89352 488 69668 0 20000 40000 60000 80000 100000 Physical Digital ACRL Libraries’ Serial Acquisitions 2019 Median AverageSource: ACRL Digital serial titles acquired (1361 respondents)  Average: 89,352  Median: 69,668 Physical serial titles acquired (1538 respondents)  Average: 9,790  Median: 488 DIGITAL CONTENT IN LIBRARIES SERIALS CONTENT IS OVERWHELMINGLY DIGITAL
  5. 5. DIGITAL CONTENT IN LIBRARIES INCREASING COSTS DESPITE DECREASED CONTROL 2016 • $376,917,439.40 Ejournals subscription costs across 477 institutions • $ 70,598,820 ESerials collection totals across 1026 institutions • $ 13,321,280 Physical Serials collection totals across 1188 institutions 2019 • $ 554,187,955.5 Ejournals subscription costs (47% increase); across 714 institutions (49% increase) • $121,609,320 ESerials collection totals (72% increase; across 1323 institutions (29% increase) • $15,059,170 Physical Serials collection totals (13% increase); across 1510 institutions (27% increase) Source ACRL Metrics
  6. 6. + 69.5% 0 50000 100000 150000 200000 250000 300000 350000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Total e-serials in ISSN Portal each year TRANSITION FROM PHYSICALTO DIGITAL HOW DO WE ENSURE LONG-TERM ACCESS?
  7. 7. TRANSITION FROM PHYSICALTO DIGITAL GROWTH IN E-SERIAL PUBLISHING 0 20 40 60 80 100 120 2011 2012 2013 2014 2015 Wiley serials moving to online-only each year
  8. 8. WWD.com, March 18, 2020 The Bookseller, 7 May 2020 PublishersWeekly, May 20, 2020 EBSCO,April 9, 2020 TRANSITION FROM PHYSICALTO DIGITAL WILLTHIS ACCELERATE IN A POST-PANDEMICWORLD?
  9. 9. National Science Library, Chinese Academy of Sciences Web-scale not-for-profit archiving agencies National institutions Research libraries: consortia & specialist centres TRANSITION FROM PHYSICALTO DIGITAL RE-ALLOCATION OF RESPONSIBILITY
  10. 10. “that really great thing called the Keepers Registry.” Taken from PPT delivered at NASIG 2015 TRANSITION FROM PHYSICALTO DIGITAL COLLABORATIVE EFFORT
  11. 11. THE KEEPERS REGISTRY WHAT IS IT?  The Keepers Registry service provides easily accessible information about the archival status of electronic serials  It enables us to know who is looking after what, and what is at risk  This service aggregates preservation metadata of both digital native and digitized journals with ISSN descriptive metadata, from initial publication to long-term preservation
  12. 12.  Summer 2019: ISSN International Centre agrees to take on Keepers Registry and add it to their suite of services  August-November 2019: Keeper agencies fund transition  December 2019: Bienvenue a Paris!  2011-2019:The Keepers Registry is managed by EDINA in Edinburgh & funded by JISC  April 2019: JISC will no longer support the Keepers Registry THE KEEPERS REGISTRY FROM EDINBURGHTO PARIS
  13. 13. https://portal.issn.org/ or https://keepers.issn.org/ THE KEEPERS REGISTRY NEW HOME IN ISSN PORTAL
  14. 14. KEPT NOT KEPT ISSN Portal now automatically shows when an Ejournal is not in the Keeper’s Registry THE KEEPER’S REGISTRY ISSN PORTAL INTEGRATION
  20. 20. AIM – AUDIT, IDENTIFY, MANDATE AUDIT  Check the preservation status of the e-journals to which you subscribe IDENTIFY  Identify any high-priority, high-risk content (i.e. where ranges of content are not preserved)  If it is not clear from the Keeper’s Registry, check with your national library for the preservation status of the publisher’s e-journals in its archives MANDATE PRESERVATION  If they are not doing so already, require publishers to commit to robust digital preservation in license terms  Check whether license terms allow for separate (for example, institutional) preservation of content to which you have paid-for access  If so, and you have concerns regarding the preservation status of a publisher’s e-journals, investigate the feasibility of separate preservation (consortial, collaborative or institutional) and require the publisher to provide the content for this THE KEEPERS REGISTRY HOWTO USE
  21. 21. ROLE OF RESEARCH LIBRARIES Identifying priority e-journal titles Designating responsibility for long-term access to e-journals Making long-term access issues part of the licensing process Actively supporting at least one archiving organisation Increasing awareness & understanding with faculty, staff & leadership
  22. 22. QUIS CUSTODIET IPSOS CUSTODES? With the Keepers Registry  you can know if you are spending your time and money wisely …  On content which will be available to future users …  Even long after we are gone In a world in which you need to trust others with your valuable resources … You need to keep watch over their work
  23. 23. QUESTIONS? TedWestervelt thwe@loc.gov WillaTavernier wtavern@iu.edu