Workplace Health and Safety Inspection Process Plan Set out to work for you with guidelines

1. Hazard Inspections
Workplace hazard inspection process:
Regular workplace inspections using a checklist enables you to identify hazards not noticed on a day-to-day
basis.The objective is to identify hazards, monitor OHS standards and ensure that corrective actions are
taken within an agreed timeframe. Inspections should include a wide range of issues such as housekeeping,
emergency equipment, lighting, tools, storage and hazardous substances, and should involve employees
working within that area.
Select
inspection
team
Inspect
workplace
using
checklist
Identify
hazards
Record
hazards/
action on
hazard log
Implement
OHS action
plan
Monitor and
review
outcomes

2. On completion of the workplace hazard inspection:
Allocate
and record
actions
Record
identified
hazards on
the hazard log
(including a
review date)
Forward the
workplace
inspection
checklist to the
manager/OHS
coordinator
Sign the
sheet once
tasks have
been
completed
Enter long-term
actions on the
OHS action plan
and amend the
OHS plan if
necessary
Monitor the
workplace inspection
checklist to ensure
that all actions have
been implemented

3. Hazard
Reports
Effective hazard reporting
is essential for successful
hazard management and
to meet the requirements
of OHS legislation.
Implementing the use of a
hazard log will encourage
your employees to
identify and report
hazards.
You can then implement
controls before an injury
occurs.
Encourage employees to
complete hazard reports
for any situation which
requires actions beyond
simple maintenance.
Hazard reports should be:
 Completed by anyone –
employees, managers,
contractors, etc.
 Signed by the person who
completes them
 Investigated, and
improvements planned
and implemented by the
director/supervisor (in
consultation with
employees)
 Signed by a health and
safety committee or
employees’ meeting

4. Incident investigation and their relationship to hazard
identification and risk control
Incident investigations are rich
sources of information for
monitoring and
evaluation. Ideally where
serious incidents or injuries
have occurred, senior managers
(including business owners or
board members) should be
involved in the investigation
and should take responsibility
for ensuring that any corrective
action necessary receives the
appropriate resources.
Conclusions and
recommendations should be
developed in consultation with
employees – particularly the
employees who will be affected
by any proposed changes.
Incident report forms are legal
documents and must be
completed thoroughly and
objectively. It is essential to
investigate incidents in order
to be able to identify and
address hazards.This requires
investigators (A manager and
health and safety
representative or employee) to
be trained for the task. A
detailed approach must be
used, particularity for long-term
incidents or symptoms where
underlying causes may be hard
to identify.

5. Things you need to consider when investigating incidents include:
Who was involved?
Where and when did this incident occur?
What task or work was being performed?
How did the incident occur, for example, was a client, chemical
or equipment involved?
What were the events leading up to the incident?
Another way of thinking about identifying causes is to ask:
Is there a problem with the way the work is
organized?
Is there a problem with the way employees
or visitors are managed?

6. Things you need to consider when investigating incidents include:
Look for problems relating to equipment, the task, work environment or
procedures (not just what a person did wrong). If similar incidents have
occurred, reports on those incidents should also be considered in order to
identify any patterns or underlying causes. If it is not an individual problem,
such things as communication skills, allocation of employees, clinical skills,
training, policy and procedures and care plans may all need to be investigated.
You can use investigation and consultation to identify the underlying causes
(hazards).You will then need to conduct a risk assessment on each hazard.
Whenever a hazard was already known, you use the information to assess how
well or poorly the control strategy is working.

7. Next:
Develop a plan
for controlling
the hazards
identified.
 The plan must include
timeframes and
responsibilities, and must
record the outcomes on the
incident/injury report and the
hazard log. Discuss the injury
statistics and decisions taken
by the health and safety
committee and during
employees’ meetings.
Document the discussion in
the minutes, including a
review of the effectiveness of
the actions taken.
 You may choose to use
separate incident report
forms for employees and
visitors or to use the same
form. If the same form is
used, confidentiality of
visitors’ records must be
protected. Employees’
reports must also be kept
confidential, with incidents
discussed at meetings, but
without identifying the
individuals involved.

8. Our Vision
We believe in making sure your loved ones return home healthy and safe after work, by
understanding your specific needs and tailoring a comprehensive Health and Safety solution,
backed by qualified professionals providing legal compliance, training, and management of
incidents in the workplace.
Our Mission
Achieving significant growth by developing and continuously improving our capabilities and
delivering professional value-added services and solutions to clients through sustainable
relationships and departmental goals.
Our Core Values
Trust – Our clients do business with us because they trust us to implement safety programmes
that assist and guide them with information, systems, and procedures to ensure the companies’
greatest asset, their employees, return home safe after work.
Care – We care deeply about the health and safety of your loved ones. We believe in making
sure your loved ones return home safe after work by implementing and maintaining health and
safety programmes in the workplace that ensure we look after and provide for your health and
safety needs.
Passion – Our passion leads us to our purpose. We believe in making sure your loved ones return
home healthy and safe after work.