Office automation system is an information system which is computer based that collects, processes, stores and transmits electronic messages. Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic task.

1. Office Automation
System
Prepared By
Prof. Milan Padariya
1/30/2014
Prof. Milan Padariya
1

2. Definition
“Office automation system is an information system which
is computer based that collects, processes, stores and
transmits electronic messages”
“Office automation refers to the varied computer
machinery and software used to digitally create, collect,
store, manipulate, and relay office information needed for
accomplishing basic task”
1/30/2014
Prof. Milan Padariya
2

3. The Basics of Office Automation
Information
Storage
Data
Management
1/30/2014
Prof. Milan Padariya
Data
Exchange
3

4. Office Automation
Consideration
Training
Choice
1/30/2014
Prof. Milan Padariya
4

5. Advantages of OAS
Reduce
Involvement
in clerical
work
Less work
force for
large volume
of data
1/30/2014
Fast and
Accurate
Storage
Reduce the
storage
space
Prof. Milan Padariya
5

6. Disadvantages of OAS
Expensive first time
More Technical
Resist to change
Training cost and time
No use while electricity cut-off
1/30/2014
Prof. Milan Padariya
6

7. Characteristics of OAS
Sophisticated electronic equipment and communication
systems
Involves people, procedure and technology
Involves the use of computers, in conjunction with other
electronic-equipment
1/30/2014
Prof. Milan Padariya
7

8. Cont.
Consists of word processors connected to one another to
means of a local area network
Office automation should be designed as a multifunction
information system to provide executives decision support
tools
Office automation support a large number of software
packages
1/30/2014
Prof. Milan Padariya
8