IRIS is the new CRIS (Current Research Information System) developed by Cineca, resulting from the merge of two different solutions that have been used by Italian universities in the last 10 years. By the end of 2015, over 60 Italian Universities will be using IRIS. One of the main components of IRIS is Dspace-CRIS, an open source stand-alone mixed repository-CRIS platform (developed by the Consortium) that combines the agile OA content management provided by DSpace with additional CERIF compliant CRIS features built on top (such as persons, organisations and projects). IRIS has 5 different modules that can work independently, but at the same time they interoperate through standard protocols and interfaces.

1. IRIS: Supporting & Managing the
Research Life-Cycle
Andrea Bollini
Michele Mennielli
#EUNIS15
Dundee, 10-12 June

2. Cineca Consortium
Not For Profit Founded in 1969
IS
500 applications
All Italian Universities
Ministry of Higher Ed
FERMI: TOP500
HPC
EURORA: TOPGREEN500
>900 employees
Bologna
Milan
Rome
75 Members:
70 Universities
4 Research Institutes
Ministry of Education

3. Cineca Consortium: Governance

4. The role of Cineca in Italy
Local Processes
National Processes
Annual Public
Funds
Delivery
Planning &
Promoting
Education
National
Research
Assessment
Exercise
National
Research
Grants
Delivery
Financial
Control
On Univ
Student
Management
Course
Management
Research
Management
Governance
Control
Monitoring of
Academic
courses (OFF.F)
Monitoring of
Students trends
(ANS)
Monitoring of
Research
Production
Assessment of
Research
Production
(ANVUR-VQR)
National
Reserach Grants
Delivery
(PRIN-FIRB)
HR & Financial
Data Analysis
(Personnel)
Financial
Management
HR
Management
Dashboards & KPIs - University Data Warehouse
Student & Learning
Management
Research
Management
Key Performance Indicators and Dashboards
The Italian Academic System

5. The role of Cineca in Italy
Local Processes
National Processes
Annual Public
Funds
Delivery
Planning &
Promoting
Education
National
Research
Assessment
Exercise
National
Research
Grants
Delivery
Financial
Control
On Univ
Student
Management
Course
Management
Research
Management
Governance
Control
Monitoring of
Academic
courses (OFF.F)
Monitoring of
Students trends
(ANS)
Monitoring of
Research
Production
Assessment of
Research
Production
(ANVUR-VQR)
National
Reserach Grants
Delivery
(PRIN-FIRB)
HR & Financial
Data Analysis
(Personnel)
Financial
Management
HR
Management
Dashboards & KPIs - University Data Warehouse
Student & Learning
Management
Research
Management
Key Performance Indicators and Dashboards

6. International collaborations for Research
Sharing our experience
euroCRIS
DuraSpace
OpenAIRE
&
Pentaho
/ Board Member
/ CERIF TG
/ Architecture TG
/ DRIS-Best Practice TG
Open Source BI solution
Advisory Board/ Steering Committee
/ 2 DSpace Committers
/ DSpace-CRIS
/ DSpace Registered
Service Provider
Open Access in Europe
NOAD

7. IRIS: Cineca’s CRIS Solution
CRIS
60 Italian Universities
> 5 Million Research Publications
Open Access
The core is Open Source
> 10 International Institutions

8. The value of managing Research
Collect institutional research output for evaluation and assessment purposes
Measure research results for benchmarking
Disseminate data to
enhance impact and
visibility
Preserve ICT investments
and maximize ROI

9. What to manage
Research Governance: business processes, management, reporting, integration
Institutional Repository:
Publications and Research Data
CRIS: people, units, projects, interactions, reputation, cooperation, dissemination

10. Cineca’s Vision
Workflows mapping
business processes
System Integration
(legacy, national, …)
Reports &
Analytics
WHAT IRIS ADDS
Dspace extended to the CERIF entities
To better support:
(People | Units | Projects | etc.)
Interactions
Reputation
Dissemination
Institutional
Repository

11. Cineca’s Vision
Workflows mapping
business processes
System Integration
(legacy, national, …)
Reports &
Analytics
WHAT IRIS ADDS
Open Source
Dspace extended to the CERIF entities
To better support:
(People | Units | Projects | etc.)
Interactions
Reputation
Dissemination
Institutional
Repository

12. DSpace-CRIS around the World
>20 Installations (the 5 Continents, euroCRIS & the World Health Organisation)
Support of all DSpace versions accepted by the Community
Free download available at: github.com/Cineca/dspace-cris/
Technical doc: http://cineca.github.io/dspace-cris/doc/technical-documentation.pdf

13. How IRIS works
RM
(Resource Managemet)
AP
(Activities & Projects)
IR
(Institutional Repository)
Accounting
System
HR System
ES
(Expertise & Skills)
ER
(Evaluation & Review)

14. 2015: The Big Migration
In Production (37)
Planned (23)
45
10
5
Period Nr Institutions
Sep-Dec 2014 7
Jan-Apr 2015 25
May-Jul 2015 26
8
(>150K*)
9(100K-
150K*)
16(50K-
100K*)
27
(<50K*)
* Nr. Of Products

15. How we are dealing with the Migration
Developers &
Quality
Assurance
(24)
System
Analysts (4)
Consultants
(8)
Program &
Project
management
(2)
Training (1)
Focus group (1)
Coordination
(1) 2 Environments (Pre-Prod e Prod)
20 migration’s proceedures
72 hours
70.000 products
20.000 records
Activities for Institution
(average)
 > 100 meetings with Institutions
 > 250 pages of documentation
 3 Video tutorial
 2 Webinar
Training
140
2800
10K
9M
1.5M
TOT

16. DSpace-CRIS latest releases
It is possible to (public API):
• Login through ORCID*;
• Claim profile through ORCID;
• Register/Associate an ORCID to your own DSpace-CRIS profile
First release
(part of the 4.3 version)
DSpace-CRIS 5.1.0
Release
* Authentication code is based on the work found on DSpace 5 and Dryad project

17. Dspace-CRIS & ORCID (1)
DSpace-CRIS 4.3.1  DSpace-CRIS 5.1.1 (June ‘15)
PUSH – services (members API)
With the collaboration of The Hong Kong University (HKU)
and The Hong Kong Polythecnic University
DSpace-CRIS 5.1.2 (end ‘15)
Advanced PULL – services (members&premium API)

18. DSpace-CRIS & ORCID (2)
– Research’s bibliographic data
(including the possibility to activate synchronisation for single field)
– Publications
(with the possibility to chose the publications to sync)
– Projects
(with the possibility to chose which projects to sync)
PUSH local
information to
ORCID
PULL extended
information
from ORCID
Propose to import records in DSpace-CRIS
when login-in looking to the Researcher’s ORCID
profile
Or
Automatically (notification and preferences
allowed) when ORCID premium membership is
available

19. IRIS & ORCID: the I.R.ID.E. HUB
I.R.ID.E.
orcid.org
HUB
Italian Researcher IDentifier for Evaluation
(or)

20. I.R.ID.E. HUB
ORCID #1
ORCID#1
+
ORCID #2
ORCID #3
ORCID #2
ORCID #3
ORCID #1
ORCID #2
ORCID #3
The Virtuous Circle

21. Tracking external authors

22. Lets see…
… some functionalities

23. IRIS: Publications & Departments_1
Different Departments N. Of Publications
Trends
Years
Drag&Drop

24. IRIS: Publications & Departments_2
Aggregated trends

25. IRIS: Impact Factor
With & Without Impact Factor

26. IRIS: analysis of publications
Dep.

27. IRIS: matching indicators
Publications
Citations I.F.Index

28. IRIS: National Assessment (Researcher PoV)
To the Ministry

29. IRIS: National Assessment (Governance PoV)
To the Ministry

30. 2016
Workflows mapping
business processes
System Integration
(legacy, national, …)
Reports &
Analytics
WHAT IRIS ADDS
Open Source
Dspace extended to the CERIF entities
To better support:
(People | Units | Projects | etc.)
Interactions
Reputation
Dissemination
Institutional
Repository

31. 2016
Open Source

32. Thank you for your attention
Michele Mennielli
m.mennielli@cineca.it
@micmenn
michele.mennielli
#EUNIS15
Dundee, 10-12 June