Doc agent relyco paperless tax webinar 3 6-13
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Webinar on 5 Tips on Paperless W2s, 1099 and Paystubs
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Doc agent relyco paperless tax webinar 3 6-13
- 1. 5 Time and Money Savings Tips for Distributing W2s, 1099s and Paystubs Michael Johnson – VP ePayments Relyco Kevin Smith - Sales Director Digital Designs, Inc. March 7, 2013
- 2. The “Paper” Problem Paper is inefficient, costs time and money Need Evidence? The Federal Government is phasing out paper checks for all benefit programs - 73 million payments a month More than 76% of individual tax refunds were delivered via direct deposit in 2011 More than 68% of Corporation are writing less checks UK Phasing out checks – US Next? Consumer moving rapidly to paperless payments and statements – Where is your checkbook? We live in a self-service world
- 3. Why Is The Paperless Movement So Strong? Time Green Initiatives Costs
- 4. Do you know what the average cost per document is to produce and distribute pay checks or direct deposit advices? $1.90 (Source: NACHA – The Electronic Payments Association)
- 5. Do you know the average number of times a paper check or stub is touched before reaching the employee? 9 (Source: NACHA – The Electronic Payments Association)
- 6. Do You Know the average cost to reprint a lost tax document? $10-25 (Source: NACHA – The Electronic Payments Association)
- 7. Do you know the average amount of documents lost or misplaced in an organization? 7.5% (Source: PriceWaterhouseCoopers)
- 9. Benefits for Employees Opt-In for Paperless W2s & Paystubs Self-Service View – Print – Email Secure Password Protected
- 10. Benefits for Employers Less Time Less Money Reduce Support Calls Employee Convenience
- 11. Employees: 32,000 Locations: 439 Documents: >600,000 pay stubs, 70,000 W-2s per year The Solution DocAgent Pay Stubs and W-2s Online •Frequency Weekly/Semi-Monthly/Monthly Payrolls + Annual W-2s •The Benefits •Competitive Win-Back from ADP - $4,500 / Month Savings! •Self-Service – 100% Turnover •Bi-Lingual Support (Spanish) •Infinium Integration 11
- 12. Demonstration
- 13. DocAgent in the Cloud
- 14. Example of Online Pay Stub
- 15. Example of Online IRS-Legal Copy W-2
- 16. DocAgent.NET – Mobile Access
- 17. DocAgent.NET – Mobile Access
- 18. Best Practices = REACH The 5 Steps Recommend Direct Deposit & Online W-2s to Employees Eliminate Print Production and Distribution Costs Allow Secure Web / Workstation Access Conform Easily to IRS W-2 Regulations Host Documents in a Secure Cloud Environment
- 19. What We Covered The Problem The Benefits Case Study Demonstration Q&A Where Do We Go From Here?
Editor's Notes
- Opt-In (for Paperless W-2s and Pay Stubs) Self-Service View – Print – Email
- Less Time to Produce, Handle, and Distribute Greater Security Reduce Support Calls
- Instituting Best Practices for Going Paperless in Payroll ( R E A C H ) R ecommend Direct Deposit E liminate Production & Distribution Costs A llow Secure Web / Workstation Access (Employee PCs, Kiosks, Break Rooms) C onform Easily to IRS W-2 Regulations H ost Documents in a Secure SaaS Environment