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Marlene Gore CV (NOV 2016)

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Marlene Gore CV (NOV 2016)

  1. 1. 1 | Page Marlene Gore 3726 Gallagher Hill Rd., Mercer Island, WA 98040 Tel: 206-637-0055 Email: marlenegore051@gmail.com OBJECTIVE  Personal Executive Assistant/Office Manager PERSONAL QUALIFICATIONS  Executive support administrator with over 20 years of experience in international business environments (experience includes successful project management, event and meeting planning, administrative staff hiring and firing as well as management of full company relocation.)  Accustomed to working with Board of Directors, executive and senior level management  Accomplished at taking minutes and interpreting technical language to produce understandable reports.  Independent thinker and decision maker  Knowledge of the French language and customs EXPERIENCE Overseas trip to take care of personal family matters 08/2015 to 10/2016 HCI Equity Partners 02/11 to 07/2015 Executive Assistant to Sr. Partner/Office Manager Provide executive administrative support to one of the key Senior Managing Partners of the firm as well as the COO in addition to managing the firm’s Midwest office operation.  Manage extensive travel schedules for two very busy executives (including the management of private flight coordination and budget)  Maintain two critical contact databases (Outlook and Salesforce)  Manage meeting scheduling logistics for the firm’s related activities in addition to managing their schedules related to directorship positions on 12 separate board of directors.  Prepare and process complex travel-related expenses  Manage all office-related vendor relationships (including contracts negotiations)  Review emails for executives and respond as necessary  Manage complex road-show coordination during firm fund-raising cycles Biomedical Consulting International, Inc. 05/09 –10/2010 Office Manager/Executive Assistant As the “right hand” person to the founder of BCI, my key responsibilities included the setup of this startup company and the management of all office functions as well as providing high-level, detail oriented administrative support to the President and all Consultants associated with BCI business both domestically and internationally. My role was very diverse and my daily routine included many of the following tasks:
  2. 2. 2 | Page Biomedical Consulting International, Inc. (continued…) 05/09 –10/2010 Office Manager/Executive Assistant  Managed the President’s calendar and scheduled appointments (domestically and internationally)  Composed business letters on behalf of the President and Consultants  Managed purchasing functions of office related equipment and services  Managed Accounts Payables and Receivables  Created and maintained client, vendor/supplier databases and spreadsheets while managing all related budgets and relationships.  Coordinated complex travel schedules (domestic and international) while managing budget  Coordinated and participated in international conference calls with consultants  Managed Company Summer Internship Programs with MBA students  Coordinated and maintained electronic files of all CDA’s (Confidentiality Agreements)  Tutored English via phone on a daily basis with Company staff in India North American Corporation 2006 – 2009 Executive Assistant Key responsibilities included daily executive administrative support to the Corporate Vice President /General Manager, Vice President of Sales and Vice President of Operations:  Assisted with marketing assignments in support of a large team of Sales and Marketing Staff (product sourcing, RFP’s, in-house Clients meetings and PowerPoint presentations)  Prepared complex key financial reports using data from multiple sources  Events and meeting planning for the Division  Attended staff meetings and ensured all action items were communicated and completed in a timely manner.  Managed vendor relationships (negotiating corporate rates with hotels, audio and web conferencing service providers, caterers, meeting facilities, etc…)  Managed internal merchandising projects (creative product sourcing for HR Dept. and Marketing Dept.)  Assisted as a Committee Member in the build out of a Branding Showroom TCS Group LLC 2005 – 2006 Office Manager/Executive Assistant Personal Executive Assistant and Office Manager with duties including overseeing and handling the Estate Division’s Family Office and the provision of services to the family pertaining to their personal and professional (business, community, and foundation) activities on an ongoing basis while supervising the work of other administrative assistants and receptionist.
  3. 3. 3 | Page TCS Group LLC (continued…) 2005 – 2006 Office Manager/Executive Assistant  Responsible for facilitating the daily operations of the office of the President including all professional and personal matters.  Authored all correspondence personal and business  Coordinated community, foundation and business activity projects  Managed board interactions and meetings  Maintained extensive database of both personal and professional contacts  Managed business and family events  Developed office policies and procedures manual  Hired administrative staff Equity Residential 2004 – 2005 Executive Assistant Provided executive administrative support to CEO and CFO of the largest publicly traded apartment rental company in America.  Additional duties included support of CEO in his role as Chairman of the Board of the Starwood Hotels and Resorts Corporation  Produced general internal and external correspondence as needed  Coordinated customer service communications from receipt through close out to ensure customer satisfaction.  Scheduled and coordinated high level executive meetings and conference calls  Managed extensive and complex travel schedules  Created and processed weekly T&E expense reports for CEO and CFO  Assisted with preparation of Board of Directors meetings  Assisted Public Relations, Investor Relations and Human Resource Departments with the dissemination of company-wide communications to 6,000 employees across 32 States.  Responsible for coordinating fund-raising efforts and collecting of funds to support two industry-related organizations.  Assisted CEO with all personal matters relating to banking, real estate, travel and family Key Skills Fluent in French and English – MS Office Suite: Word, PowerPoint, Excel, Outlook; Internet Research; Quickbooks; Dictaphone; SalesForce Database; Notary Public. Value-Added Characteristics  High energy with strong work ethics  Exceptional people skills  Outstanding problem resolution skills  Ability to provide coaching and mentoring to more junior staff members  Excellent event planning skills