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by
Sajjad Ahmad Awan
TE DTSC Khushab

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Great Speaker aren’t born,
they are trained
• Presentation is a Skill ……..
• Developed Through
Experience & Training

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Fear
• Feared More than Death
• The Facts: Shaky Hands,
• Blushing Cheeks,
• Memory Loss,
• Nausea, and Knocking
Knees
• NORMAL

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Causes of Anxiety
• Fear of Unknown or Loss of Control
• Fight or Flight Mode
• No Back up Plan
• No Enthusaiasm for Subject
• Focus of Attention
• Others

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5 P‘s of Perfect Presentation
• Personality
• Passion
• Presence of Mind
• Purpose
• Preperation

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Effective Presentation
Control Anxiety – Don‘t Fight it
Audience Centered
Accumplish Objectives
Fun for Audience
Fun for You
Conducted within Time Frame

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• Three main purposes
Inform
Persuade
Educate
Why Give a Presentation

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Planning Your Presentation
 Determine Purpose
 Assess Your Audience
A- Analyze
U- Understand
D- Demographics
I- Interest
E- Environment
N- Needs
C- Customize
E- Expectations

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Planning a Presentation
• Plan Space
 Number of Seats
 Seating Arrangement
 Audio/Visual Equipment
 Distracters
• What Day and Time
 Any day
 Morning

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Presentation Outline
• Key Words Reminders
• Conversational Flow
• Flexability
• More Responsive to Audience

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Start before You Begin
 Mingle: Learn Names
Oppertunity to reinforce or correct
audience assessment
Good first impression
People Listen to People They Like

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Opening Your Presentation
• Introduce Yourself
• Why Should They Listen?
• Get Attention, Build More Rapport, Introduce
Topic
o Humer
o Short Story
o Starting Statiistics
o Make Audience Think
o Invite Participation
• Get Audience Response

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Completing the Opening
• Clearly Defining Topic
• If Informative …
-Clear Parameters for content within time.
• If Persuasive ……
- What’s the Problem
- Who Cares
- What’s the Solution

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Presentation Main Points
• Supporting Evidence
• Examples
• Feedback & Questions from Audience
• Attention to, and Focus on, Audience
(Listening)

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Concluding Your Presentation
Goal
Inform Audience that You are About to
close.
Summarize Main Points
Something to Remember or Call to Action.
Answer Question

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Presentation Style
• Elements
Para Languages – Vocal Techniques
Loudness
Pitch
Rate
Pause
• Deviation from the Norm for Emphasis

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Common Problems
• Verbal fillers
– “Um”, “Uh”, “Like” etc
– Any unrelated word or phrase
• Swaying, Rocking or Pacing
• Hands in Pockets
• Lip Smacking
• Failure to be audience-centered

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Presentation Tips
• Smile
• Breath Deeply
• Drink water
• Carry out notes
• Stand confidently
• Look at the audience - Begin
• Finish on or under time
• MORE THAN HUNDER TIPS BY
PRMORE ESENTOR

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Instruction for Presentation
• Chose the mode sensibly
• Practice before Presenting
• Be conscious of time

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Designing Effective
“PowerPoint
Presentations”
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Designing Effective
PowerPoint Presentation
SimpleConsistent
Clear
Big Progressive
Summary
BigBIG

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Keep It Simple
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Keep It Simple (Text)
• Too many colours
• TooToo Many Fonts
and Styles
• The 6 x 7 rule
– No more than 6 lines per slide
– No more than 7 words per line
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Keep It Simple (Text)
Instructional Technology:
A complex integrated process
involving people, procedures, ideas,
devices, and organization, for
analyzing problems and devising,
implementing, evaluating, and
managing solutions to those problems
in situations in which learning is
purposive and controlled
(HMRS 5th ed.)
Too detailed !
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Keep It Simple (Text)
A process
involving people, procedures & tools
for solutions
to problems in learning
(HMRS 5th ed.)
Instructional Technology:
Much Simpler
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Keep It Simple (Picture)
• Art work may distract your audience
• Artistry does not substitute for content
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Keep It Simple (Sound)
• Sound effects may distract too
• Use sound only when necessary
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Keep It Simple (Transition)
• This transition is annoying, not
enhancing
• "Appear" and "Disappear" are better
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Keep It Simple (Animation)
2 m
Too distracting !
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Keep It Simple (Animation)
2 m
Simple & to the point
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Make It Clear
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Make It Clear (Capitalisation)
• ALL CAPITAL LETTERS ARE
DIFFICULT TO READ
• Upper and lower case letters are easier
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Sanserif Z Serif Z
Make It Clear (Fonts)
busyclear
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• Serif fonts are difficult to read on screen
• Sanserif fonts are clearer
• Italics are difficult to read on screen
• Normal or bold fonts are clearer
• Underlines may signify hyperlinks
• Instead, use colours to emphasise
Make It Clear (Fonts)
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Make It Clear (Numbers)
Use numbers for lists with sequence
For example:
How to put an elephant into a fridge?
1. Open the door of the fridge
2. Put the elephant in
3. Close the door
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Make It Clear (Numbers)
How to put a giraffe into a fridge?
1. Open the door of the fridge
2. Take out the elephant
3. Put the giraffe in
4. Close the door
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Make It Clear (Bullets)
Use bullets to show a list without
• Priority
• Sequence
• Hierarchy, …..
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Make It Clear (Colours)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
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Make It Clear (Contrast)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
low contrast
high contrast
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Make It Clear (Contrast)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
This is light on dark
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Make It Clear (Contrast)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
This is dark on light
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Make It Clear (Complement)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
These colours do not complement
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Make It Clear (Complement)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
These colours complement
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Make It Clear (Size)
• Size implies importance
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Make It Clear (Size)
•Size implies
importance
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Make It Clear (Focal Points)
• Focal points direct attention
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Make It Clear (Focal Points)
• Focal points direct attention
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Be Progressive
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Complexity of Interactions
ModeofInstruction
Individual Pair Group
Direct
Instruction
Guided
Inquiry
Discovery
Learning
Individual
Instructive
Tools
Individual
Constructive
Tools
Social
Constructive
Tools
Social
Communicative
Tools
Informational Tools
Types of Instructional Tools
Too many in one go!
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Complexity of Interactions
ModeofInstruction
Individual Pair Group
Direct
Instruction
Guided
Inquiry
Discovery
Learning
Individual
Instructive
Tools
Individual
Constructive
Tools
Social
Constructive
Tools
Social
Communicative
Tools
Informational Tools
Types of Instructional Tools
Progressive &
thus focused
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Understanding Technology
Floppy disk
User interface
CPU
I/O Error
Backup system
Software
Mouse
Debugger
Function key
Main Storage
Too many &
not focused
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Understanding Technology
Floppy disk
User interface
CPU
I/O Error
Backup system
Software
Mouse
Debugger
Function key
Main Storage
Progressive &
thus focused
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Be Consistent
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Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
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Be Consistent
Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
This tick draws attention
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Be Consistent
Differences draw attention
 Differences may imply importance
o Use surprises to attract not distract
These differences distract!
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Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
This implies importance
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Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
Confusing differences!
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Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
This surprise attracts
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Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
These distract!
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In Summary
• Big
• Simple
• Clear
• Progressive
• Consistent
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Some Final Words
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When Creating
• Text to support the communication
• Pictures to simplify complex concepts
• Animations for complex relationships
• Visuals to support, not to distract
• Sounds only when absolutely
necessary
• Think about the people in the back of
the room when creating slides
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When Presenting
• Speak loudly and clearly with
fluctuation
• Direct your words to all aspects of the
room
• Maintain eye contact with your
audience
• Ask questions of your audience
– (if applicable)
• Don’t read the slides word-for-word,
use them for reference 67

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Closing Remarks
• Practice your presentation before a
neutral audience
– Ask for feedback
• Be particular about the time allotted for
presentation
• Leave time for questions
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Creating Effective
PowerPoint Presentations
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Creating an Effective PowerPoint
Presentation
• Hints for a successful presentation:
– Plan carefully
– Do your research
– Know your audience
– Time your presentation
– Practice your presentation
– Speak comfortably and clearly
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 Plan carefully
 Do your research
 Know your audience
 Time your presentation
 Speak comfortably and
clearly
Hints for a
successful
presentation:
Creating an Effective
PowerPoint
Presentation
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A logo can be distracting and
pointless if on every slide
Exclude distracting items
This is not good!
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Exclude distracting items
This is good!
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Promote readability
This is not good!
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Promote readability
This is good!
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Promote readability
This is good!
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Rules about Font Selection
• Select a sans serif font such as Calibri,
Arial, Trebuchet, or Verdana
• Limit your fonts to two, at most
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Calibri Garamond
Arial Times New
Roman
Trebuchet Century School
book
Verdana Courier New
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Rules about Font Size
• Always use fonts that are 24 pts. or larger
• If you have a lot of information that you think is important and the audience just has to know!
– Include it in your handout
– Display only the highlights in your presentation
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Use fonts that are
24 pts. or larger
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When preparing the content
of your slides, use phrases
rather then full sentences,
with the possible exception of
short direct quotes.
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Use phrases rather than full
sentences
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Rules about Bullet Points
• Use bullet points sparingly.
• If using bullet points, be sure they are less than six words long.
• They are less then six sentences in your slide.
• Your audience will try to read all the bullet points and not listen to
you.
• The more bullet points you add the more your slide starts to fill up and
eventually your font will start to decrease because your only allowed
so much room.
• And the more you add to your slide the more your audience will
become overwhelmed.
• And I’m going to add another bullet just to make my point that you
should use bullet points sparingly.
• Annnd try to keep your bullets simple like with a dot, dash, asterisk, or
small block.
• No skulls or fingers or smiley faces.
• At this point my font is at 20.
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Rules about headers
• Eliminate headers when possible
• Except if used to communicate the
message
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98% of headers are redundant
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Highlight or change chart
format
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Less cluttered and
highlighted
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BE PASSIONATE ABOUT
YOUR TOPIC
You control the message.
The audience should focus on your
words.
The slides should enhance, not be the
presentation.
Bullet points are not passionate.
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Good Luck with Presentation