2.  Introducing to you the TASK team:
 Zama Zulu (Project Manager) and team
members…
 Londile Dladla
 Sanele Xulu
 Sesinqobile Mhlongo

3.  Amanzimtoti YMCA, Young Men’s Christian Association, focuses their efforts in
two different projects namely; Sakhithemba Half Way House and
Masibambane HIV/AIDS. The primary concentration for the purposes of this
project is the Sakhithemba Halfway House. Sakhithemba Halfway House is a
non-profit and non governmental Christian organisation.
 Amanzimtoti YMCA was established in 1973 and is registered with the South
African Government Department of Social Welfare as an NPO (NPO 002-465).
 Sakhithemba is an IsiZulu word meaning building hope, this organisation is a
Christian Association committed to developing young people’s bodies, minds
and spirits so that they can transform their communities into places where
Christian principles are practised. The Amanzimtoti YMCA is committed to the
righteous development of young people who have become residents of the
Halfway House.
 Amanzimtoti YMCA, Sakhithemba Halfway House houses 60 boys who are
between the ages of 13 to 18, these boys come from broken homes and
include street children as well as young offenders from Durban.

4.  Sakhithemba Halfway house aids these boys by offering life changing experiences though
creating a home enviroment where family values are learnt and practised.
 Sakhithemba re-establishes support networks with families and communities for the residents
and in turn provides general life skills. Sakhithemba values education therefore enables the
residents to continue their education thus empowering the residents to become employeable
or have the necessary skills to become entrepreneurs.
 The centre offers demonstration workshops which focus concerns around unepmloyment and
identify a range of skills among participants.
Project name: Sakhithemba Halfway House Library
 This plan aims to enhance this youth development centre by seeking funding to construct a
building which shall house a library and a computer room. The construction of such a building
poses as a tool to teach the boys housed at the centre new skills which will provide them with
knowledge which will be active in the future when they are seeking employment or even
starting their own businesses.

5. Structural Objectives
 Finish the construction of the building.
 Construct a good quality structure of quality workmanship and construction
procudures.
 Build a structure which shall be durable and encompass enviromentally
friendly building practices and materials.
 Respond to the needs of the boys which reside at the centre
Social and Sponsorship
 Obtain sponsership from companies.
 Identify and involve all stakeholders and sponsers as much as possible.
 Identify community stakeholders and ensure that they are instrumental in
uplifting their community.

6. Legal
 Ensure that all legal procedures necessary to make the project a success are
followed..
 Build the structure in a safe manner.
Cost
 The building needs to be constructed within the budgeted costs.
 Cost of the project need to be kept low

7. External Stakeholders
 The Ngunezi Trust Fund
 LDM Quantity Surveyors
 Build it, Amanzimtoti
 CTM, Prospecton
 Group Five
 Task Project managers
 Sinenhlanhla Ndimande
 Sivukile Building Contractor cc
 In the Zone Air-conditioning cc
 Mzansi Electronics Armed Response
 Mukulu Library Furniture
 Sizwe Roofing

8. External Stakeholders
 GSC- Environmentalist
 Residents of Umbongitwini, Amanzimtoti
 Councillor of Umbongitwini
 EThekwini District Municipality

9.  The Ngunezi Trust Fund
 LDM Quantity Surveyors
 Ilisu Consultants and Contactors cc
 Build it, Amanzitoti
 CTM, Prospecton
 Information and Communication Technology
Division (ICT) UKZN
 Kingsway High School
 Group Five
 Sandro Quattrocchi

10. The Project Manager
General Functions
 Has overall project responsibility and accountability to guide the project.
 Is involved with the planning, controlling as well as monitoring all aspects of the project. The
project manager shall be responsible for managing and directing the assigned project
resources to best meet project objectives
Project Planning
 Develops the project plan which includes; the Project Charter, the Project Scope,
Project objectives, WBS defining project deliverables, Key Milestones, the Project
Stakeholders, Assumptions made, Project constraints, Project Pre-Requisites, Required
roles and responsibilities, resources requirements, communications planning, Quality
Policy, Cost management, Risk Management,
 Obtains stakeholder approval and acceptance of the Project Plan
Project Execution
 Manage and monitor day-to-day activities listed in the project plan and provide
direction to team members and supporting organizations.
Project Control
 Develop and distribute project performance reports. Regularly review project status,
evaluating performance criteria i.e. scope, cost, schedule & quality.
Project Close-out
 Obtain customer and management approval and acceptance of completed product.

11.  Deputy Project Manager
General Functions
 Responsible for maintenance of the project plan.
 Provides administrative support to the Project Manager.
 Directs the team under the instruction of the project
manager.
 Has the capacity to resolve conflict should it arise.
 Manages the support and provision of project tools and
equipment.
 Represents the project manager in cases where the
project manager is unable to attend.
 Responsible for administrative tasks throughout the project
life cycle.


12.  Project Team
 Complete the project within budgeted cost, schedule and quality
requirements.
 Identify resources needed for project.
 Identify residents of the Halfway House training needs
 Aid in the management of time, cost and quality.
 Identify unanticipated risk events
 Track the project implementation and submit status reports to the project
manager.
 Maintain project and structural building quality requirements
 Participate in lessons learned sessions.
 Identify ways to improve project processes

13. Assurance:
Financial
 Ensures that the need of the proposed structure is built.
 Guarantees accountability to stakeholders who have financial interest in the
project
Quality
 Quality standards are based in order to create guidelines for quality
standard.
 Quality improves the experience of the Client (Sakhithemba Halfway House).
Risk
 Risk needs to be understood for decision making.
 The success of the project lies in being able to foresee and manage risk.

14. Technical
 Overall accountability and coordination.
 Performs operations in a specialized area to established technical
specifications within their specialised technical fields
Legal
 Health and safety regulations on the construction site help to reduce deaths
and serious injuries.
 Contributes towards reducing the incidence of unnecessary disputes among
stakeholders as each individual is protected by laws.

15. Specialist Consultants:
 The specialist contractor for this project shall
include; Mukulu Library Furniture, Mzansi Electronics
Armed Response, In the Zone Air-conditioning cc.
 The above named specialist contractors shall
indemnify the client for all incidents that may occur
to the specialist contractor’s employees during the
progamme of works.
 Shall be responsible to complete specialist their
works according to the works programme.
 Shall complete the works with the highest quality of
workmanship and diligence.

16.  Construct a 120m2 library and an in-house computer room
 built on cement blocks then plastered painted with
Plascon paint.
 Movable sound-proof partition wall should be used for the
toilets and for the internal wall separating the library and
the computer room.
 Floors to be finished with ceramic floor tiles
 Steel windows and doors with trellidor and an alarm are
required for safety purposes
 A simple pitched roof made of corrugated roof tiles is
necessary for this building.
 Air conditioning system should be installed at the
computer room.
 Only two toilets and two urinals are required.

17. Risks Identified:
1.Project failure
2.Sponsors pulling out
3.Change of scope
4.Extension of construction period
5.Quality level of deliverables not satisfactory
6.Resources not coming on time
7.Shortage of labour and poor quality of resources
8.Targets And dates not achieved
9.Escalation of the estimated expenditure

18. No Risk Risk
Happening
Project (probability x
impact)
Measures
1. Project failure Poor project
management and
project planning
High Cancellation of
Project
P=0.4
I=8
0.4 x 8=3.2
Proper
communication,
project planning
and management
should be done
properly
Project manager and
Project team
2. Sponsors pulling out Identified
sponsors might
not want to
contribute
Moderate Cancellation of
the project or
delay of the start
date
P=0.2
I=4
0.2x4=0.8
Have another
potential sponsor
that can contribute
should anything
happens
Project Manager and
Project administrator
3. Change of scope Lack of funds High Poor quality and
late completion
P=0.4
I=2
0.4 x 2=0.8
Allow for change
of scope
Sponsor and client
4. Extension of construction
period
Rain and strike High Increase cost and
sponsors might
pull out
P=0.4
I=1
0.4 x 1=0.4
Allow float in the
deliverables so
that if there are
any delays the
available time
maybe used
Contractor
5. Quality level of
deliverables not
satisfactory
Poor service
delivery by the
contractor
Moderate Project not
completed or great
amount of defects
in the future
P=0.2
I=4
0.2 x 4=0.8
Constantly inspect
the contractor’s
work
Project Manager
6. Late delivery of resources Supplier having
lots of clients to
deal with
Moderate Slows down the
work pace
P=0.2
I=1
0.2x1=0.2
Get a standby
supplier
Contractor
7. Shortage of labour and
poor quality of resources
Labour not well
trained and quality
suppliers not
found in the area
Moderate Conflict in the
whole project and
result in delay
P=0.2
I=2
0.2x2=0.4
Offer high wage
for quality work
Contractor
8. Targets And dates not
achieved
Constraints in the
project
Moderate Increase cost and
construction
period
P=0.2
I=2
0.2 x 2=0.4
Time management Project manager and
project team
9. Escalation of the
estimated expenditure
Increase in prices
and delays
Moderate Lack of funds to
continue with the
project
P=0.2
I=2
0.2 x=0.4
Cost Management
and get more
sponsor
Project manager and
project team

19. Quality Statement
 The quality of Sakhithemba library project is a responsibility of all stakeholders involved, it
is therefore very essential to ensure that all members of the project team are in line with
the quality policy.
Business Targets
 Easy to maintain
 Minimum Defects
 Good value for money
 Flexible for the future purpose
 Easy to use
Technology Targets
 Modern plan
 Attractive finishes
 Tight electronic security
 Quality computers
 Quality building materials

20. Project ID Milestone No: Milestone
Description
Date
1 1 Start of Project 23/11/10
2 2 Site Establishment 23/11/10
10 3 Substructure 25/11/10
28 4 Superstructure 23/11/10
69 5 External Works 23/11/10
77 6 End of Project 3/02/11

21. QUALITY
COST
TIME

22.  Climate
 Stakeholders
 Community
 Sponsors
 EThekwini Municipality
 and if other standards are not adhered to ,
such as…Health and Safety
Regulations…and Environmental standards
the project could be impacted negatively

24. Weeks
Activity Accumulated expenses Total Expenses
Site Establishment R 5900 R 5900
Sub-structure R33794 R 27894
SS Walling R76125 R 42331
Door R77725 R 1600
Window R84345 R 6620
Electrical R97592 R 13247
Plumage Drainage R100358 R 2766
Floor Finishes R104946 R 4588
Carpentry &Joinery R106816 R 1870
Roofing R179294 R 18478
Ceiling R196494 R 14200
Fencing R200794 R 4300
Landscaping R203834 R 3040

25. 0
50000
100000
150000
200000
250000
SiteEstablishment
Sub-structure
SSWalling
Door
Window
Electrical
PlumageDrainage
FloorFinishes
Carpentry&Joinery
Roofing
Ceiling
Fencing
Landscaping
Total Expenses
Accumulated
Expenses

26. Communicati
on
35%
Schedule
43%
Risk
22%
Constraints

27.  The Ngunezi Trust Fund Project Sum
need to raise start up Capital
(-)R761125
 Group 5 Training
hiring of GW
(-)R36000
 ICT Division UKZN Computers
purchasing of computers (incl software)
(-)R80000