20 practices that can make you super productive!
What are some ways to be super productive?
Have you had days of great productivity where everything just moved along effortlessly?
Have you also had days where you found it difficult to focus and get the things done that you had envisioned for the day and the week?
There are some habits and structures when set up and practiced consistently allow you to be super productive.
I have found the following practices to enhance and supercharge my productivity.
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20 practices that can make you super productive
1. 20
Practices
That Can
Make You
Super
Productive!
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2. “Productivity is never an
accident. It is always the
result of a commitment to
excellence, intelligent
planning, and focused
effort.” – Paul J. Meyer
18. “The most efficient way
to produce anything is to
bring together under one
management as many as
possible of the activities
needed to turn out the
product.” – Peter Drucker
20. #4. Chunking Time: Cut Off
distractions By focusing On One Task
“If you spend too much time thinking about a
thing, you’ll never get it done.”― Bruce Lee
21. One way to super charge your
productivity is to divide your day into
chunks of time for specific tasks.
23. Research has shown
Attention depreciates after 40 to 45 minutes of concentration
= ATTENTION DECREMENT
24. Research has shown
To keep attention UP = take a short
break after 45 minutes
25. #5. Eat That Frog First
“You cannot eat every tadpole and frog in the pond, but you
can eat the biggest and ugliest one, and that will be
enough, at least for the time being.”― Brian Tracy, Eat That Frog
26. “Eat a live frog first thing
in the morning and
nothing worse will
happen to you the rest of
the day.”-Mark Twain
27. = MOST DIFFICULT TASK
This strategy is from Brian Tracy and is based on Mark Twain’s quote
28. #6. Have A HOPE (Hour Of
Power Everyday) Practice
“It’s not knowing what to do, it’s doing what you know.” – Tony Robbins
29. My custom HOUR OF POWER:
Affirmations
Yoga and Pilates
Gratitude Exercise
Meditation
30. DESIGN YOUR OWN HOPE BASED ON WHAT YOU
NEED AND WHAT YOUR HEALTH CARE PROVIDER
ADVISES YOU!
I learnt about HOUR OF POWER practice from Tony Robbins.
31. MANY PEAK PERFORMERS
HAVE REGULAR SELF-CARE
PROGRAMS
THE SECRET TO RICHARD BRANSON’S PRODUCTIVITY:
WORKING OUT
33. “Concentrate all your thoughts
upon the work in hand. The
Sun’s rays do not burn until
brought to a focus”― Alexander
Graham Bell
34. #8. The 2-minute Rule
!
Tip from David Allen of GTD: IF YOU CAN GET
AN ACTION DONE IN 2 MINUTES= DO IT
35. !
“I have a two-minute rule that says: If you
determine an action can be done in two
minutes, you actually should do it right then
because it’ll take longer to organize it and
review it than it would be to actually finish it
the first time you notice it. If you don’t avoid
the question about what’s the next step, lots
of two minute items could be done right
then.”
David Allen, interview to Success magazine.
36. #9. Declutter And Organize: Put
Everything Back In Its Designated
Space
37. Three Rules of Work:
Out of clutter find simplicity;
From discord find harmony;
In the middle of difficulty opportunity.
lies – Albert Einstein
38. A good system of organization is vital
for productivity and creativity.
43. What di d ge t me moving was a s o c ial
interaction. Someone invited me to a meeting, but
couldn’t manage to fit me in to a regular sort of
conference room meeting, and said, ‘I have to walk
my dogs tomorrow. Could you come then?’ It
seemed kind of odd to do, and actually, that first
meeting, I remember thinking,’I have to be the one
to ask the next question,’ because I knew I was
g o i n g t o h u f f a n d p u f f d u r i n g t h i s
conversation. And yet, I’ve taken that idea and
made it my own. So instead of going to coffee
meetings or fluorescent-lit conference room
meetings, I ask people to go on a walking
meeting, to the tune of 20 to 30 miles a week. It’s
changed my life.”- Nilofer Merchant, TED talk, Got
a Meeting, Take a walk.
46. Have an unconventional
meeting like a walking or a
workout meeting.
Walking meeting tip from Nilofer Merchant, TED talk, Got a Meeting, Take a walk
62. I use notifications to keep me on
track with my projects.
I use timers to set a quick timer and get going
on the task.
I use note and idea capturing tools to
capture and make sketches of ideas that I receive.
63. #14. Sleep More, Take
Naps And Stay Hydrated
“Rest and be thankful.”
William Wordsworth
64. One of the secrets of great
productivity is getting
enough sleep
to make you last through the day
without fatigue and burnout.
65. Taking a small power nap during the day is also highly effective.
67. !
Perfectionism can wreak
havoc on your productivity.
Are you the person most difficult to please?
“The perfect is the enemy of the good.” – Voltaire
68. You may keep improving a project but in
reality, you need to get quick feedback to
assess if the work is nearing completion.
69. !
A quick way to snap out of perfectionism:
!
1. Become clear about the
expectations
!
2. Receive feedback
!
3. Set a deadline and stick to it.
70. #16. Work Environment Matters
!
“We need space to be productive, we need
places to go to be free.” – Laure Lacornette
71. !
Companies like Google, Pixar
and IDEO show us that
environment matters for
making productivity fun and
engaging.
72. Ask yourself if your environment is facilitating productivity or if it is blocking it?
!
73. #17. Use The Pareto Principle
!
The Pareto principle says that 80% of your work
results come from 20% of your work effort.
74. WHERE DO YOUR BEST
RESULTS COME FROM?
!
WHAT DO
YOU DO
YOUR BEST
WORK IN?
Delegate the REST
75. #18. Become Intentional With
Your Time And Your Work
!
“It is only when we truly know and understand that we have
a limited time on earth – and that we have no way of
knowing when our time is up – that we will begin to live
each day to the fullest, as if it was the only one we had.”–
Elizabeth Kubler-Ross
76. You can become intentional by:
Giving up multitasking for unitasking.
!
Taking up the tasks and work that you enjoy most.
!
Being grateful for the little victories and accomplishments.
!
Developing a Kaizen or continuous improvement mindset.
!
Taking small but consistent steps.
!
Letting go of analysis paralysis and taking action.
!
Doing less and not more.
!
“My goal is no longer to get more done, but
rather to have less to do.” – Francine Jay
77. #19. Script The Critical Moves
“Ambiguity is the enemy. Any successful change requires a
translation of ambiguous goals into concrete behaviors. In short,
to make a switch, you need to script the critical moves.”-Dan and
Chip Heath, Switch.
78. !
The idea is that you need a clear and easy to implement action plan.
!
The plan should script the critical moves in a manner that avoids confusion and overwhelm.
79. AMBIGUITY OR LACK OF CLARITY
TO TAKE THE NEXT STEP
FORWARD=
RESISTANCE TO CHANGE
80. Do you lack key information
on how to implement?
Dilemma of information overload and lack of forward progress!
81. Example from Dan and Chip Heath from their book, Switch.
The food pyramid gives
such a wide array of
ambiguous choices that
people get lost in the
details.
!
Instead of one key
behavior that people
should change, the
pyramid gives options
and choices that are
not easy to put in
place.
82. The authors point out that telling people to switch to 1% milk in a West
Virginia community was more effective than telling them to “eat
healthy.”
83. #20. Setting Up Structures
And Habits That Work For You
!
!
“Work gives you meaning and purpose and life is
empty without it.” – Stephen Hawking
84. MOTIVATION
IS WHAT
GETS YOU
STARTED.
HABIT IS WHAT
KEEPS
YOU GOING.
-JIM ROHN
85. Intentional productivity depends on the habits
and structures that you have set up in your life.
Identify the areas that are creating issues for you and
plan ahead and set up structures to simplify them.
86. Structures and habits should:
Eliminate and automate the unnecessary worry of
bothering with the small details.
!
Focus on your big goals and allow you to make a big
splash in the key areas.
!
Have triggers and cues that motivate you forward
towards joyful and engaged productivity.
87. Structures and habits should:
!
Have rewards built-in within them to motivate
you.
Make you more relaxed and engaged and not
the opposite.
Address the key “why” and “how” questions.