AP Automation Slideshow

1. Accounts Payable - The Killer App for SharePoint

2. Invoice Processing Average cost to process an invoice around, $12 Firms with high level of automation (imaging, EDI or e-invoicing, near paperless processing, etc.) have half the processing costs compared to non-automated firms with a median cost to process an invoice $6 going as low as $3 Therefore if you process just 1000 per month savings could reach over $70000 per year.

3. Benefits of AP Automation Capture - Scanning Increased processing speed Reduced labor – less data entry Reduced paper handling Decreased errors, Higher Accuracy Feeds ERP (Great Plains, SAP, Oracle, Lawson, etc.) systems

4. Benefits of AP Automation Results of electronic paper Faster retrieval time Easy access to invoices (electronic) On-Time payments More early payment discounts Auditable business processes – greater visibility Support compliance No more misplaced/lost invoices Storage costs reduced or eliminated

5. Agenda for Today’s Webinar Challenges facing Accounts Payable departments What to look for in a solution Benefits of automated invoice processing Invoice capture process Sample implementation Why a Information Worker centric solution Invoice capture demonstration Product Overview KnowledgeLake customer case studies

6. Challenges and Key Issues for Accounts Departments Found in majority of organizations In fact any organization involved in buying or selling goods! Need for process automation increases 70% of incoming mail is bills 96% of processing is manual keying of data from paper

7. Things to consider when you review Your Process Identify and document existing processes What errors occur and what improvements can be made Remove paper from the process early on, sooner the better Store off-site if needed Control access - secure storage Have an accurate audit trail - record receipt Track users productivity

8. What to Look for in a Solution Ease of use ‘Out of the box‘ No complex learning period Requires little to no maintenance No supplier-specific set-up or 'tuning' required Same level of performance when invoices change or are added Improve your accounts payable process Automatically prioritize invoices from suppliers with early-payment discounts Route high-value invoices or problem invoices to exception handling - Workflow Delivers maximum cost reduction, don’t pay for more than you need. Take advantage of existing software and hardware investment

9. Benefits of Automated Invoice Processing Review Improved Data Accuracy Automation yields better data accuracy Preventing errors less costly than correcting them Human errors inevitable Difficult to catch, expensive to reverse

10. Reduce Invoice Processing Delays Reduce the time delay between receipt of invoice and posting Leverage early payment discounts Avoid late payment penalties Financial information available real-time Quicker month, quarter and year end close AP staff are knowledge workers, not data entry clerks Separating data entry from accounts payable tasks saves money Accounts payable staff use their expertise in a more productive manner Negotiating discounts Dealing with requests Reduce Paper Handling

11. Invoice Automation Process

12. AP Automation Challenges No such thing as a typical invoice Invoices vary in format Multiple pages Too many different formats to template

13. Classifies the document type Invoice Purchase order Credit note Packing Slips

14. Data for Extraction Date Purchase Order Number Invoice Number Supplier Details Total Tax Grand total Information is extracted and validated by operators or through database look-ups Matched to ERP system

15. Backend System Integration Best-of-breed solution Open architecture platform - Compatibility with back-end systems

16. Customer Examples

17. “We now receive invoice approvals in hours versus weeks.” “With KnowledgeLake and SharePoint, we got rid of faxing and emailing for approvals [and] we increased processing by 40%!” Larry Bryant AP Supervisor Amdocs Lewie Wake CIO Advantage Sales & Marketing “The document capture solution from KnowledgeLake and Microsoft SharePoint has allowed Build-A-Bear associates to scan business critical documents from stores around the country and share them in SharePoint.” Dave Finnegan Chief Information Bear Build-A-Bear Workshop, Inc. Client Testimonials

18. Why a Microsoft Centric Solution

19. ECM Information Input Sources Information Worker (IW) Capture Ad hoc input: scanning, electronic files Desktop driven content Production Capture (paper to image) Converting paper and working with digital images Centralized and remote capture High volume Scan and index done by dedicated staff

20. Information Worker (IW) ECM Who are Information Workers Senior management, middle management, staff, clerks from all departments Busy people who don’t want new responsibilities unless the investment will make their job easier Produce and Handle High Value Content $$$

21. Information Worker ECM Challenge Ease of Use, they don’t want: Complicated save and index processes Searching multiple repositories for related content Inefficient search process (lack of metadata) Desktop not tightly integrated with ECM so users don’t publish content to repository Low user adoption defeats ECM investment

22. Capture Demonstration

24. Separator Sheets

38. Enter SharePoint

47. Capture eDocs

57. LOB IntegrationGreat Plains

62. AP Just the On Ramp to a Document Management Environment

63. Document Imaging Benefits Reduce Environmental Impact Improve Operational Efficiency Enhance Customer Service Eliminate Shipping and Faxing Streamline Document Processing Enable Regulatory Compliance Decrease Operating Costs Decrease Storage Space Provide Disaster Recovery

65. Accurately Index Documents

66. Release Into SharePoint Libraries

67. Complete Process In Just 2-clicks!

68. Scan Paper Documents With Desktop, Departmental And Production Scanners

69. Index Documents

71. Perform Exact Relevance Searches With Any Combination Of Index Values

72. Central Enterprise Indexing Schema

73. Zero-footprint Image Viewer

74. Capture From Office Copiers, Multi-function Devices, Fax Servers And Network Scanners

75. Index And Scan Via Web Browser

77. Total ECM with SharePoint Centralized and remote paper capture IW capture for electronic and paper content Metadata driven pinpoint searches Total ECM w/ SP: scan, index, search, view, manage Leverage SharePoint: repository, workflow, document management, records management, web content management Fast user adoption

78. KnowledgeLake SharePoint Success

79. High Value Documents KnowledgeLake Customer Processes

80. Sample KnowledgeLake Customers… Financial Scottrade Bank of America Axis Capitol Western Union Lutheran Church Extension Fund Cambridge Investment Research Circle Lending Healthcare/Insurance WellPoint Carle Clinic Good Shepherd Hospital BJC Healthcare AAA Auto Club Retail/Mfg. Pella Window Build-A-Bear Save-A-Lot Valero Oil Delta Gas Advantage Sales/Marketing Government/Education Unified Government Adams County State of Illinois Washington University Winona State University Notables. . . Scalability Scottrade – 20M Documents, 275 Capture Locations Accosta – 285 capture locations Advantage Sales/Marketing – 5,000 Users Integration Amdocs – Oracle Financials Valero Oil – SAP Build-A-Bear – Lawson Legacy Migrations Washington University – Optika/Stellent LCMS– FileNet Tricor Braun – Documentum House Hold Names Bank of America WellPoint Chevron

81. Company Marketplace Experience Microsoft Document Imaging & Capture for Microsoft SharePoint Regional offices throughout North America Partners throughout the world Years of experience with legacy ECM products First mover in SharePoint ECM since 2003 100’s of successful customers using SharePoint for ECM Founded in 1999 Headquartered in St. Louis Privately held by KnowledgeLake executives and Fujitsu Managed Gold Certified ISV Member Technology Adoption Program Member Partner Advisory Council Member Developer Advisory Council About KnowledgeLake…

82. ROI with KnowledgeLake 94% of imaging projects pay for themselves in less than 1 year* KnowledgeLake drives user adoption KnowledgeLake drives Hard Costs Savings Savings of 43 hours per year per employee (save, index, search 10 docs/day) $1,000 per desktop user (SAVINGS POTENTIAL $$$) Save $20 in labor to file a document Save $120 in labor to find a misfiled document Save $220 in labor to reproduce a lost document KnowledgeLake helps leverage Microsoft Investment

83. Resources KnowledgeLake White Papers Product Demonstrations Streaming Presentations Webinars ROI Calculators and Assessments

84. Contact Information CORPORATE OFFICE:KnowledgeLake, Inc.3 City Place Drive, Suite 700 Saint Louis, Missouri 63141 Phone: 314.898.0500Fax: 314.898.0501Toll Free: 888.898.0555 info@knowledglake.com