E V E N T
P L A N N I N G & T R E N D S D E S I G N , T E C H N O L O G Y & F & B W I T H K R I S T I C A S E Y S A N D E R S V P O F C R E AT I V E / C H I E F S T O RY T E L L E R P L A N Y O U R M E E T I N G S . C O M @ P Y M L I V E - # I A A PA P W PA RT O N E : E S S E N T I A L S T E P S F O R S U C C E S S F U L M E E T I N G S

L I V E Q
& A O N T W I T T E R M AY 5 , 2 0 1 5 1 P M C T / 2 P M E T # I A A PA P W @ P Y M L I V E

W H O A M
I ? • I plan meetings for meeting planners. • Background in theater, improv, journalism & corporate training. • Obsessed with design thinking, digital tribes and human- computer interaction. A L L I M A G E S C O U RT E S Y A U T H O R U N L E S S N O T E D .

W H AT ’ S
I N T H I S F O R Y O U ?

Y O U H AV
E T H E P O W E R T O C R E AT E T R A N S F O R M AT I V E E X P E R I E N C E S .

M E E T I
N G S A R E N ’ T J U S T A L I N E I T E M

E V E RY B
O D Y ’ S WAT C H I N G

T H E R E
’ S L O T S O F O P P O RT U N I T Y

L E A R N
I N G O B J E C T I V E S

L E A R N
I N G O B J E C T I V E S 1. Understand the essential steps required for any successful meeting.

L E A R N
I N G O B J E C T I V E S 1. Understand the essential steps required for any successful meeting. 2. Discover tech tools that expedite the planning process.

L E A R N
I N G O B J E C T I V E S 1. Understand the essential steps required for any successful meeting. 2. Discover tech tools that expedite the planning process. 3. Learn how new trends in meeting design, technology, team-building and F&B can be incorporated into meetings & events.

W H AT K I
N D S O F M E E T I N G S D O E S Y O U R C O M PA N Y D O ? TA K E A M I N U T E T O W R I T E T H E M D O W N .

I N T E R
N A L V S E X T E R N A L M E E T I N G S & E V E N T S C O M E I N A L L S H A P E S A N D S I Z E S R E Q U I R E D V S V O L U N TA RY S I Z E L O C AT I O N F R E Q U E N C Y F2F VS VIRTUAL VS HYBRID

B U T T H
E Y A L L H AV E O N E T H I N G I N C O M M O N

T H E R E
’ S A G O A L … I M A G E : O P O P D O D O V I A F L I C K R

P S : I F
Y O U D O N ’ T H AV E A R E A S O N T O M E E T, Y O U S H O U L D N ’ T B E M E E T I N G .

E V E RY D
E C I S I O N Y O U M A K E S H O U L D B E T I E D T O Y O U R M E E T I N G / E V E N T G O A L S . I M A G E : O P O P D O D O V I A F L I C K R

S TA K E H
O L D E R S D E T E R M I N E T H E G O A L S . I M A G E : R O B E RT H I G G I N S V I A F L I C K R

F O R E X
A M P L E …

W H O A R
E Y O U R S TA K E H O L D E R S ?

C R E AT E
A G O A L M AT R I X Stakeholder Primary Goal Secondary Goal Tertiary Goal #1_______ #2_______ #3_______ #4_______ TA K E 6 0 S E C O N D S T O J O T D O W N Y O U R I D E A S

G E T S TA
K E H O L D E R S T O A G R E E O N G O A L S A N D P R I O R I T I E S T O G E T B U Y- I N . I M A G E : B I R K B E C K M E D I A S E R V I C E S V I A F L I C K R

T H E N F
I G U R E O U T W H AT I M A G E : F L A Z I N G O P H O T O S V I A F L I C K R L O O K S L I K E S O Y O U C A N M E A S U R E I T.

L E T ' S
P R E T E N D W E ' R E D O I N G A P R O D U C T L A U N C H . . .

P R O D U
C T L A U N C H G O A L M AT R I X Stakeholder Primary Goal Secondary Goal Tertiary Goal C-Level Sales Team Buyers General Public (Attendees)

P R O D U
C T L A U N C H G O A L M AT R I X Stakeholder Primary Goal Secondary Goal Tertiary Goal C-Level Drive Sales Boost Morale Train Staff Sales Team Buyers General Public (Attendees)

P R O D U
C T L A U N C H G O A L M AT R I X Stakeholder Primary Goal Secondary Goal Tertiary Goal C-Level Drive Sales Boost Morale Train Staff Sales Team Understand New Products Gain Marketshare Recognition Buyers General Public (Attendees)

P R O D U
C T L A U N C H G O A L M AT R I X Stakeholder Primary Goal Secondary Goal Tertiary Goal C-Level Drive Sales Boost Morale Train Staff Sales Team Understand New Products Gain Marketshare Recognition Buyers See What’s New Recognition Build Relationships General Public (Attendees)

P R O D U
C T L A U N C H G O A L M AT R I X Stakeholder Primary Goal Secondary Goal Tertiary Goal C-Level Drive Sales Boost Morale Train Staff Sales Team Understand New Products Gain Marketshare Recognition Buyers See What’s New Recognition Build Relationships General Public (Attendees) See What’s New Network Share Cool Stuff With Friends

Y O U N E
E D T O S T R I K E A B A L A N C E A N D S E T P R I O R I T I E S . I M A G E : C O L I N H A R R I S , A D E V I A F L I C K R

S P E N D
Y O U R M O N E Y W I S E LY. I M A G E : 4 0 1 ( K ) 2 0 1 2 V I A F L I C K R D O N ’ T B L O W I T O N A T E RT I A RY G O A L .

W H AT D O
Y O U WA N T P E O P L E T O R E TA I N O R D O ?

D E F I N
E N E X T S T E P S . I M A G E : O P O P D O D O V I A F L I C K R E N C O U R A G E T H E M T O C O M M I T T O A C T I O N .

D E F I N
E G O A L S F I R S T. S O U R C E V E N D O R S S E C O N D .

E F F E C
T I V E N E G O T I AT I O N S B E G I N W I T H A S T R O N G R F P I M A G E : WAYA N V O TA V I A F L I C K R

R F P M U
S T S • Dates • Rates • Space requirements • # of attendees • Pattern of event

R F P M U
S T S • # rooms/type of rooms needed • Other must-haves (sustainability, etc) • Reply-by & reply-to information • Decision deadline

A LWAY S R E
S P E C T D E A D L I N E S . T H A N K Y O U S A R E N I C E T O O . D O N ' T L E AV E P E O P L E H A N G I N G .

L E T ' S
TA L K A B O U T N E G O T I AT I O N S . . .

# 1 : B E
F L E X I B L E

# 2 . D O
N ’ T K E E P Y O U R B U D G E T A S E C R E T

# 3 . T R
E AT Y O U R S A L E S C O N TA C T S L I K E Y O U R B E S T F R I E N D S

# 4 . R E
A D E V E RY T H I N G & A S K Q U E S T I O N S B E F O R E S I G N I N G I M A G E : J U L I V I A F L I C K R

TA K E A M
O M E N T T O R E F L E C T O N W H AT Y O U J U S T L E A R N E D . J O T D O W N T H E T H I N G S Y O U M O S T WA N T T O R E M E M B E R .

N O W Y O
U U N D E R S TA N D T H E E S S E N T I A L S T E P S R E Q U I R E D F O R A N Y S U C C E S S F U L M E E T I N G . L E T ’ S TA L K A B O U T S O M E T E C H T O O L S T H AT C A N H E L P.

W I T H K
R I S T I C A S E Y S A N D E R S V P O F C R E AT I V E / C H I E F S T O RY T E L L E R P L A N Y O U R M E E T I N G S . C O M @ P Y M L I V E # I A A PA P W PA RT T W O : T E C H T O O L S T H AT FA C I L I TAT E T H E P L A N N I N G P R O C E S S . E V E N T P L A N N I N G & T R E N D S D E S I G N , T E C H N O L O G Y & F & B

L I V E Q
& A O N T W I T T E R M AY 5 , 2 0 1 5 1 P M C T / 2 P M E T # I A A PA P W @ P Y M L I V E

W E ' V E
TA L K E D A B O U T T H E E S S E N T I A L S T E P S R E Q U I R E D F O R A N Y S U C C E S S F U L M E E T I N G . L E T ’ S TA L K A B O U T S O M E T E C H T O O L S T H AT C A N H E L P.

E V E N T
P L A N N I N G I S O N E O F T H E M O S T S T R E S S F U L J O B S . W H Y ?

A L L T H
E M O V I N G PA RT S ! I M A G E : C L E M E N T 1 2 7 V I A F L I C K R

Y O U N E
E D S O M E K I N D O F P R O J E C T M A N A G E M E N T T O O L .

A M I L L
I O N O P T I O N S . T H R E E C AT E G O R I E S : • S P R E A D S H E E T S • O N L I N E T O - D O L I S T S ( B A S E C A M P, A S A N A , P O D I O ) • C H E C K L I S T A P P S ( A N Y. D O , T R E L L O )

TA K E 9 0
S E C O N D S T O W R I T E D O W N Y O U R R E Q U I R E M E N T S : - W H O ' S O N Y O U R T E A M - W H AT Y O U N E E D T O T R A C K - H O W Y O U L I K E T O S TAY O R G A N I Z E D - W H AT Y O U R B U D G E T I S T H E C H O I C E Y O U M A K E I S A B O U T Y O U . H O W Y O U W O R K , W H AT Y O U N E E D .

P S S T: L
O O K F O R L E A R N I N G P O RTA L O N - D E M A N D W E B I N A R O N P R O J E C T M A N A G E M E N T T O O L S AT I A A P - H Q . O R G .

E L I M I
N AT E PA P E R W I T H O U T L O S I N G Y O U R H E A D . K E E P E S S E N T I A L S T O G E T H E R .

D I G I TA
L F I L E C A B I N E T S A R E E S S E N T I A L T O O L S . • O N E N O T E • E V E R N O T E • G O O G L E D R I V E • D R O P B O X

S O M A N
Y O T H E R H E L P F U L T O O L S ! REGISTRATION PLANNING CALCULATORS MATCHMAKING SOFTWARE NETWORKING APPS ONLINE COMMUNITIES SEATING CHARTS FLOORPLAN MAKERS DIGITAL CHECK-IN

R E M E M
B E R : I T ’ S A L L A B O U T T H E G O A L I M A G E : O P O P D O D O V I A F L I C K R N O T T H E S H I N Y N E W T H I N G .

W H AT D O
Y O U N E E D ? J O T D O W N T H E B I G G E S T T I M E - WA S T E R S . T H E M I S S E D G O A L S . S TA RT T H E R E .

P S S T: L
O O K F O R L E A R N I N G P O RTA L O N - D E M A N D W E B I N A R O N C R E AT I N G A PA P E R L E S S M O B I L E O F F I C E AT I A A P - H Q . O R G .

I M A G E
: O P O P D O D O V I A F L I C K R R E M E M B E R : I T D O E S N ' T M AT T E R I F E V E RY O N E E L S E I S D O I N G I T, I F Y O U D O N ' T H AV E A N E E D .

N O W Y O
U ’ V E D I S C O V E R E D S O M E T E C H T O O L S T H AT E X P E D I T E T H E P L A N N I N G P R O C E S S . L E T ’ S TA L K A B O U T T R E N D S A N D H O W T O I N C O R P O R AT E T H E M .

W I T H K
R I S T I C A S E Y S A N D E R S V P O F C R E AT I V E / C H I E F S T O RY T E L L E R P L A N Y O U R M E E T I N G S . C O M @ P Y M L I V E - # I A A PA P W PA RT T H R E E : T R E N D S I N M E E T I N G D E S I G N , T E C H N O L O G Y, T E A M - B U I L D I N G , F & B E V E N T P L A N N I N G & T R E N D S D E S I G N , T E C H N O L O G Y & F & B

L I V E Q
& A O N T W I T T E R M AY 5 , 2 0 1 5 # I A A PA P W @ P Y M L I V E

W E ' V E
D I S C U S S E D T E C H T O O L S T H AT E X P E D I T E T H E P L A N N I N G P R O C E S S . L E T ’ S TA L K A B O U T C U R R E N T T R E N D S A N D H O W T O I N C O R P O R AT E T H E M .

B U T F I
R S T … I M A G E : M AT T H I A S W E I N B E R G E R V I A F L I C K R

R E M E M
B E R : I T ’ S A L L A B O U T T H E G O A L I M A G E : O P O P D O D O V I A F L I C K R

A N D Y O
U R G R O U P. I M A G E : G W E N D O LY N S A M S V I A F L I C K R

T H AT B E
I N G S A I D , H E R E ’ S W H AT ’ S H O T N O W.

M E E T I
N G D E S I G N A U D I E N C E - C E N T E R E D D E S I G N B R A I N - F R I E N D LY M E E T I N G S E X T R E M E E N G A G E M E N T W E L L N E S S ( F O O D & A C T I V I T I E S )

M E E T I
N G D E S I G N A U D I E N C E - C E N T E R E D D E S I G N

M E E T I
N G D E S I G N B R A I N - F R I E N D LY M E E T I N G S

M E E T I
N G D E S I G N E X T R E M E E N G A G E M E N T

M E E T I
N G D E S I G N W E L L N E S S ( F O O D & A C T I V I T I E S )

W H I C H
O F T H E S E W O U L D Y O U L I K E T O T RY ? A U D I E N C E - C E N T E R E D D E S I G N B R A I N - F R I E N D LY M E E T I N G S E X T R E M E E N G A G E M E N T W E L L N E S S ( F O O D & A C T I V I T I E S ) T W E E T @ P Y M L I V E

T E C H N
O L O G Y N E T W O R K I N G - C E N T R I C T O O L S S E C O N D S C R E E N S G A M I F I C AT I O ND R O N E S I N T E R A C T I V E P R O J E C T I O N S A R / V R

T E C H N
O L O G Y N E T W O R K I N G - C E N T R I C T O O L S

T E C H N
O L O G Y S E C O N D S C R E E N S

T E C H N
O L O G Y A R / V R

T E C H N
O L O G Y D R O N E S

T E C H N
O L O G Y G A M I F I C AT I O N

T E C H N
O L O G Y I N T E R A C T I V E P R O J E C T I O N S

A N Y Y O
U ' D L I K E T O S E E ? N E T W O R K I N G - C E N T R I C T O O L S S E C O N D S C R E E N S G A M I F I C AT I O ND R O N E S I N T E R A C T I V E P R O J E C T I O N S A R / V R T W E E T @ P Y M L I V E

T E A M -
B U I L D I N G T E A M “ M A K I N G O R B A K I N G ” C H A L L E N G E S ( A RT, F O O D , M U S I C ) I M P R O V S T O RY- B A S E D C S R A C T I V I T I E S T V- I N S P I R E D T E C H - A S S I S T E D H U N T S

T E A M -
B U I L D I N G T E A M “ M A K I N G O R B A K I N G ” C H A L L E N G E S ( A RT, F O O D , M U S I C )

T E A M -
B U I L D I N G I M P R O V S T O RY- B A S E D

T E A M -
B U I L D I N G C S R A C T I V I T I E S

T E A M -
B U I L D I N G T V- I N S P I R E D

T E A M -
B U I L D I N G T E C H - A S S I S T E D H U N T S

W O U L D
Y O U R G R O U P E N J O Y A N Y O F T H E S E ? T E A M “ M A K I N G O R B A K I N G ” C H A L L E N G E S ( A RT, F O O D , M U S I C ) I M P R O V S T O RY- B A S E D C S R A C T I V I T I E S T V- I N S P I R E D T E C H - A S S I S T E D H U N T S T W E E T @ P Y M L I V E

F O O D &
B E V E R A G E B I T E - S I Z E D C O M F O RT F O O D S L O C A L & S E A S O N A L A N C I E N T G R A I N S / G F M A S H - U P SA N Y T H I N G C R A F T

F O O D &
B E V E R A G E B I T E - S I Z E D C O M F O RT F O O D S

F O O D &
B E V E R A G E L O C A L & S E A S O N A L

F O O D &
B E V E R A G E A N C I E N T G R A I N S / G F

F O O D &
B E V E R A G E A N Y T H I N G C R A F T

F O O D &
B E V E R A G E M A S H - U P S

H AV E Y O
U S E E N A N Y O F T H E S E ? B I T E - S I Z E D C O M F O RT F O O D S L O C A L & S E A S O N A L A N C I E N T G R A I N S / G F M A S H - U P SA N Y T H I N G C R A F T T W E E T @ P Y M L I V E

N O W Y O
U K N O W W H AT ' S H O T.

H O W D O
Y O U I N C O R P O R AT E T R E N D S …

W I T H O
U T B E C O M I N G A FA S H I O N V I C T I M ? I M A G E : M AT T H I A S W E I N B E R G E R V I A F L I C K R

I M A G E
: O P O P D O D O V I A F L I C K R

I M A G E
: O P O P D O D O V I A F L I C K R C O U L D A N Y O F T H E S E T R E N D S H E L P Y O U A C H I E V E O R R E I N F O R C E Y O U R G O A L S ? TA K E A M O M E N T T O R E F L E C T H O W ?

N O W Y O
U ’ V E L E A R N E D H O W N E W T R E N D S I N M E E T I N G D E S I G N , T E C H N O L O G Y, T E A M - B U I L D I N G A N D F & B C A N B E I N C O R P O R AT E D I N T O M E E T I N G S & E V E N T S .

T H E R E
' S O N E L A S T T H I N G .

Y O U H AV
E T H E P O W E R T O C R E AT E T R A N S F O R M AT I V E E X P E R I E N C E S . G E T F R E E P R A C T I C A L G U I D E T O M E E T I N G P L A N N I N G : H T T P : / / E Z . C O M / P G T M P P L A N W E L L & P R O S P E R F R I E N D S ! K R I S T I @ P L A N Y O U R M E E T I N G S . C O M @ P Y M L I V E P L A N Y O U R M E E T I N G S . C O M