Leadership Training

1. Good day, LEADERS!
Navigate a course of
action
plan map

2. Leaders Do Write, Right?
by Miss Edz
Lumasac

3. Goal

4. ACTION/Annual PLAN
A checklist for the steps or tasks to
achieve the set goal/s

5. Components:

6. Components:
SPECIFIC OBJECTIVE ACTIVITIES TARGET DATE TARGET
PLACE
RESOURCES BUDGET EXPECTED OUTPUT REMARKS
HUMAN MATERIALS

7. Why do leaders need an action plan?
 Clear direction
 Motivation and commitment
 Progress

8. Why do leaders need an action plan?
Failing to plan is
planning to fail.
-Benjamin Franklin

9. ACTIVITY PROPOSAL

10. MINUTES OF
MEETING

11. MINUTES OF MEETING
 a written record of the conversation and
decisions that are made over the course
of a meeting

12. MINUTES OF MEETING
 They are a record of a group’s decisions and actions
 They are a reminder of who was given assignments
 They are evidence of deadlines
 They are a benefit for people who are absent when
decisions are made

13. MINUTES OF MEETING
What’s in?
title of the group that is meeting; the date, time, and venue; the names of
those in attendance (including staff) and the person recording the minutes;
and the agenda. The minutes should follow the order of the agenda.
What's Out
Avoid direct quotations; even without a name, the speaker may be
identifiable. Don’t report details of discussions, especially who said
what. When items not on the agenda are discussed, note simply
that “time was provided for members to discuss items not on the
agenda.”

14. MINUTES OF MEETING
1. Note-taking; and
2. Writing the minutes

15. MINUTES OF MEETING
1. Note-taking
Date
Time
Venue
Facilitator
Participants
Agenda
Actions
Expectations

16. MINUTES OF THE MEETING
1. Note-taking
Tips:
1. Create an outline.
2. Check-off attendees.
3. Record decisions.
4. Ask for clarification.
5. Don’t try to capture it all.
6. Record it.

17. MINUTES OF MEETING
2. Writing minutes
Language structure:
 use past tense of the verb

18. MINUTES OF MEETING
2. Writing minutes
•stated
•accepted
•acknowledged
•advised
•agreed
•argued
•believed
•commented
•complained
•considered
•explained
•expressed (the view that)
•informed
•noted
•objected
•observed
•outlined

19. MINUTES OF MEETING
2. Writing minutes
•The Chairperson stated that ….
pointed out
clarified

20. MINUTES OF MEETING
2. Writing minutes
Sentence structure:
 Active voice vs Passive voice
 Varying structure

21. MINUTES OF MEETING
2. Writing minutes
 The Chairperson introduced the item by….
 The item was introduced by….
It was decided that the budget for (the activity)
will be increased by 10%.

22. MINUTES OF MEETING
2. Writing minutes
•After outlining the background to the item, the Chair made the
following main points ….
•In response, the (facilitator) explained ….
•The (facilitator) stated that … to answer the raised question.

23. MINUTES OF MEETING
2. Writing minutes
•After outlining the background to the item, the Chair made the
following main points ….
•In response, the (facilitator) explained ….
•The (facilitator) stated that … to answer the raised question.

24. MINUTES OF MEETING
2. Writing minutes
 Follow the agenda items
 Be objective
 Write in the same tense throughout
 Avoid using names other than to record motions and
seconds.
 Avoid personal observations — the minutes should be solely
fact-based
 • Edit to ensure brevity and clarity

25. MINUTES OF MEETING
2. Writing minutes
When to write the minutes of meeting?
“Once the meeting is over, it’s time to tidy up your
notes and distribute them to your team. The best time
to do this is directly after the meeting while everything
is fresh in your mind. This decreases the chance of
mistakes and allows you to reach out to meeting
participants if you have questions.” -G2

26. Writing….

27. Writing….

28. Thank you….