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Semi-Annual Donor Dinner Proposal
Overview
Where: The Wren’s Nest
When: Sat Oct 10th
Who: 15 top donors plus one guest each (30 guests total)
Concept:
To be invited to the Wren’s Nest by Joel Chandler Harris was a tremendous honor
and mean that you were part of the family. As important members of our family that
is how we are going to make our donors feel. Guests will enjoy cocktails on the
porch and reading garden and sit at long family-style farm tables in the spacious
back yard for dinner. Guests will also dine on an elegant selection of favorite
southern dishes, just like Mr. Harris would have wanted.
Goals & Objectives:
 Create a relaxed and social environment for major donors
 Strengthen connections between major donors, the board and staff
 Reconnect donors to the mission, programs and goals of the organization
 Identify possible new major donors
Décor & Vision
Main Colors: Dark green, orange, gold and browns
Guests will enjoy a rustic but upscale experience on the property of the historic
household. The décor of the event will capture the timeless southern charm and
enhance the experience of being at the Wren’s Nest; décor and menu will also reflect
the fall season in color and food choice.
A tent will be constructed in the back yard that will house long family style farm
tables creating an intimate setting outdoors. Bistro style string lights will be strung
from the tent over the rest of the back yard and reading garden to create a warm
and relaxing atmosphere.
Itinerary
Pre-EventPlanning
Invitations sent out by September 5th
RSVP by: Sept 26th
Day of
Pre-Event
12pm- Set up for event begins at Wren’s Nest
4:30pm- caterers arrive to prep
Event
6-7:30pm: Cocktails on the Porch
 Guest will park in adjacent church parking lot and are welcomed at front
steps. Guests socialize and partake in pre-dinner cocktails and hors
d’oeuvres.
7:30-9:30pm: Dinner
 7:30 Guests are escorted to back yard where dinner tables are set up. Once
everyone is seated opening welcome remarks are given by the host/hostess
 7:30-8:30 Dinner courses served (appetizers, soup/salad, entrée)
 8:30-9:15 Main entertainment-storytelling (dessert served during)
 9;15-9:30 Thank Yous, acknowledgments and closing remarks from
host/hostess
9:30-11pm: After Dinner
 Guests mingle in backyard and reading garden with additional storytelling
for entertainment
After Event
11pm-12pm
 Clean up
Set Up
Guests will park in adjacent church parking lot and approach the facility from the
front sidewalk entrance for cocktails. Staff will be stationed at points marked with
“x” to greet and assist with directions. Restrooms that guests will use will be located
inside the house.
After cocktails on the porch, guests will be escorted to the main dining area in the
back yard of The Wren’s Nest. A tent will be set up in case of unfavorable weather.
During dinner the bar will be moved from the front porch to the stage in
preparation for after dinner cocktails. Once dinner has ended guests are welcomed
to mingle in the back yard, stage and reading garden to socialize until the end of the
event.
Place Setting
Standard table setting will be used. The main difference will be that dessert
flatware, coffee cup and saucer will not be present at the start of the meal, but
brought out when dessert is served. Also the napkin will be placed in the center for
the plate and will house the menu and place card. Both white and red wine glasses
as well as a water glass will be set at the beginning of the meal, but once the guest
has made their wine selection the unused glass will be removed.
Napkins will be folded to have a pocket to hold
the place cards and menus.
Menu
Pre-dinner CocktailHour
Hors d’oeuvres
 Crab Cake Hush Puppies
 Blue Cheese Crostini with Balsamic roasted cherry tomatoes
 Artichoke dip with bread and crackers
Specialty Cocktails
 Mint Julep
 Apple Brandy Hot Cider
Dinner
Appetizers
 Fried Green Tomatoes with Goat Cheese
 Pulled Pork BBQ with sweet coleslaw
 Shrimp boil skewers with potatoes
Soup/Salad
 Fresh greens salad with your choice of dressing
 Traditional seafood gumbo
 Butternut squash bisque
Entrée
 Shrimp and Grits with cheese, bacon and cherry tomatoes
 Herb roasted chicken breast with broccoli and garlic mashed potatoes
 Rib eye with mixed garden vegetables and roasted potatoes
 Vegetable Pot Pie
Suggested Wines
 Red- Pinot Noir
 White- Chardonnay
Dessert (all served with vanilla ice cream)
 Georgia Peach Pie
 Apple Cobbler
 Chocolate Cake
Dessert Cocktails
 Wines: Riesling, Moscato
 Liquor: Brandy, Cognac
Catering Information
We will be coordinating with Talk of the Town Catering and Events for this event.
Head chef Andrew Brackner will collaborate with us on the menu selection and the
company will also provide service staff for the event. Talk of the Town is a premier
caterer and favorite in the Metro Atlanta area boasting 5 star customer reviews on
Yelp, Wedding Wire and The Knot as well as Atlanta Magazine’s Top Restaurants
Party in 2010, Commerce Choice Business for Excellence, National Association of
Catering Executives and several other performance awards in 2014 and 2015.
Contact Information
Phone: 404-334-4863
Email: chris@talkofthetownatlanta.com
Address: 30 Woodstock Street
Roswell, Georgia 30075
Budget
*Tables seat 10ppl each, budgeted for 3 tables
Sources
www.wrensnest.org/events_host.php
www.goodwinrentals.com
www.tlcrents.com
www.talkofthetownatlanta.com

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Special Events Packet

  • 1. Semi-Annual Donor Dinner Proposal Overview Where: The Wren’s Nest When: Sat Oct 10th Who: 15 top donors plus one guest each (30 guests total) Concept: To be invited to the Wren’s Nest by Joel Chandler Harris was a tremendous honor and mean that you were part of the family. As important members of our family that is how we are going to make our donors feel. Guests will enjoy cocktails on the porch and reading garden and sit at long family-style farm tables in the spacious back yard for dinner. Guests will also dine on an elegant selection of favorite southern dishes, just like Mr. Harris would have wanted. Goals & Objectives:  Create a relaxed and social environment for major donors  Strengthen connections between major donors, the board and staff  Reconnect donors to the mission, programs and goals of the organization  Identify possible new major donors Décor & Vision Main Colors: Dark green, orange, gold and browns Guests will enjoy a rustic but upscale experience on the property of the historic household. The décor of the event will capture the timeless southern charm and enhance the experience of being at the Wren’s Nest; décor and menu will also reflect the fall season in color and food choice. A tent will be constructed in the back yard that will house long family style farm tables creating an intimate setting outdoors. Bistro style string lights will be strung from the tent over the rest of the back yard and reading garden to create a warm and relaxing atmosphere.
  • 2. Itinerary Pre-EventPlanning Invitations sent out by September 5th RSVP by: Sept 26th Day of Pre-Event 12pm- Set up for event begins at Wren’s Nest 4:30pm- caterers arrive to prep Event 6-7:30pm: Cocktails on the Porch  Guest will park in adjacent church parking lot and are welcomed at front steps. Guests socialize and partake in pre-dinner cocktails and hors d’oeuvres. 7:30-9:30pm: Dinner  7:30 Guests are escorted to back yard where dinner tables are set up. Once everyone is seated opening welcome remarks are given by the host/hostess  7:30-8:30 Dinner courses served (appetizers, soup/salad, entrée)  8:30-9:15 Main entertainment-storytelling (dessert served during)  9;15-9:30 Thank Yous, acknowledgments and closing remarks from host/hostess 9:30-11pm: After Dinner  Guests mingle in backyard and reading garden with additional storytelling for entertainment After Event 11pm-12pm  Clean up
  • 3. Set Up Guests will park in adjacent church parking lot and approach the facility from the front sidewalk entrance for cocktails. Staff will be stationed at points marked with “x” to greet and assist with directions. Restrooms that guests will use will be located inside the house. After cocktails on the porch, guests will be escorted to the main dining area in the back yard of The Wren’s Nest. A tent will be set up in case of unfavorable weather. During dinner the bar will be moved from the front porch to the stage in preparation for after dinner cocktails. Once dinner has ended guests are welcomed to mingle in the back yard, stage and reading garden to socialize until the end of the event.
  • 4. Place Setting Standard table setting will be used. The main difference will be that dessert flatware, coffee cup and saucer will not be present at the start of the meal, but brought out when dessert is served. Also the napkin will be placed in the center for the plate and will house the menu and place card. Both white and red wine glasses as well as a water glass will be set at the beginning of the meal, but once the guest has made their wine selection the unused glass will be removed. Napkins will be folded to have a pocket to hold the place cards and menus.
  • 5. Menu Pre-dinner CocktailHour Hors d’oeuvres  Crab Cake Hush Puppies  Blue Cheese Crostini with Balsamic roasted cherry tomatoes  Artichoke dip with bread and crackers Specialty Cocktails  Mint Julep  Apple Brandy Hot Cider Dinner Appetizers  Fried Green Tomatoes with Goat Cheese  Pulled Pork BBQ with sweet coleslaw  Shrimp boil skewers with potatoes Soup/Salad  Fresh greens salad with your choice of dressing  Traditional seafood gumbo  Butternut squash bisque Entrée  Shrimp and Grits with cheese, bacon and cherry tomatoes  Herb roasted chicken breast with broccoli and garlic mashed potatoes  Rib eye with mixed garden vegetables and roasted potatoes  Vegetable Pot Pie Suggested Wines  Red- Pinot Noir  White- Chardonnay Dessert (all served with vanilla ice cream)  Georgia Peach Pie  Apple Cobbler  Chocolate Cake Dessert Cocktails  Wines: Riesling, Moscato  Liquor: Brandy, Cognac Catering Information We will be coordinating with Talk of the Town Catering and Events for this event. Head chef Andrew Brackner will collaborate with us on the menu selection and the company will also provide service staff for the event. Talk of the Town is a premier caterer and favorite in the Metro Atlanta area boasting 5 star customer reviews on Yelp, Wedding Wire and The Knot as well as Atlanta Magazine’s Top Restaurants
  • 6. Party in 2010, Commerce Choice Business for Excellence, National Association of Catering Executives and several other performance awards in 2014 and 2015. Contact Information Phone: 404-334-4863 Email: chris@talkofthetownatlanta.com Address: 30 Woodstock Street Roswell, Georgia 30075 Budget *Tables seat 10ppl each, budgeted for 3 tables