3. Abstract
Managing behavior and identifying costs are
primary purposes of most IT chargeback
applications. But learn how you can also leverage it
as a cost optimization tool that can:
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3
as a cost optimization tool that can:
Analyze the impact of new investments in technology
Expose inefficiencies in production environments
Assist in making informed sourcing decisions
Provide metrics to support advanced cost modeling
and analysis that can lead to a better understanding
of IT costs
4. Questions
Who can make the decision that
reduces cost and what data do they
need to make it?
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4
need to make it?
Are then motivated to make the change
that reduces the cost?
5. Overview
Alternate Uses for IT Chargeback
Expanded Role of IT Chargeback
5
5
Several forces are causing IT
organizations to better utilize existing
Chargeback applications
6. Audit
ITIL, SOX
Compliance
Cost Cutting
Pressure
New Technology
(Virtualization,
Cloud Computing)
Integration
Requirements
(PPM, SharePoint,
Financial Systems)
Single Enterprise
Solution; not
Multiple Point
Solutions
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6
IT
Chargeback
Demand for
Transparency
Web Reporting
Integration of
Managed
Services
Service Catalog
Integration
7. Forces
Cost cutting pressure is increasing
Demand for transparency
Internal audit pressures on existing practices
Chargeback processes becoming more labor
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7
Chargeback processes becoming more labor
intensive; analysts care and feeding of existing
processes; instead of analyzing data……
Drive towards integration of IT Financial
Management processes
Existing COTS solutions need new approach
8. Cost Cutting: How?8
Leverage Data to Enable Decision Making
by Resource Consumers
Extend the Life of Physical Resources;
avoid premature resource upgrades
8
Extend the Life of Physical Resources;
avoid premature resource upgrades
Customer Saves Now; IT Saves Later
Methodology Examples
Can existing implementation be leveraged
as a cost cutting tool?
10. Solution Transition10
Decision Support
Tool
Cost Recovery
Tool
10
• Chargeback to End Users
Traditional IT Chargeback
• Chargeback to End Users
• Service Catalog Integration
• Cost Modeling & Analysis
• Transparency
• Additional Utilization Metrics
Next Generation IT Chargeback
11. Cost of IT Chargeback11
New IT Chargeback: 0.5% of IT Budget
Administration: 0.5% of IT Budget
11
Costs Rising
17. Transparency: Obstacles17
Resistance from Service & Product Owners
More Expensive; to collect, store, present
and validate
17
and validate
Fear
Customer Motivations?
Opportunities for Failure
18. Cost Transparency Preparation18
Value Requires Super Detail
Demand for Super Detail Increases Overall
Cost of IT Chargeback
18
Cost of IT Chargeback
Larger Data Volumes: More to Process;
More to Retain
Increased Cost to Deliver; Web only Part
of delivery
Increased Labor to Monitor Validity
19. Data Collection Requirements19
Data Source Planning
Identify Available Sources
19
Identify Available Elements
Alternatives?
Chargeback Monitors v Performance
Monitors (Event & Interval)
21. Presentation21
Self-Service Web Site
Reduce IT Chargeback Administration Costs
(Satisfying Queries)
21
(Satisfying Queries)
Customers Meet up to 95% Reporting
Requirements Using Web
Multiple Logic Views of Data
Reports with Drill-Down & Drill-Thru
Data Extracts (for large volumes)
22. Presentation22
Large Data Volume
Requires some performance and
capacity planning
22
capacity planning
Larger IT Support or Vendor Solution
23. Product Level
Organizational
Level
LOB, Agency,
Cost Center,
Department
Services
(Mainframe Services
(Print)
Services
(Server,
23
Detail Level
Product Level (Mainframe
CPU, Storage)
Job,
Transaction,
Program, User
Job,
Transaction,
Program, User
(Print)
Document,
Device, User
(Server,
Storage)
Server,
Application
24. Presentation24
Top Most Expensive Objects (by
Application, Cost Center)
Trended Unit Costs
24
Trended Unit Costs
Top Most Expensive Programs
Top Variances in Unit Cost as Resource Level
(Program, Server, Application, etc)
25. Presentation25
Identify Pain Points
Profile Detail Level Transactions
25
Top Most Expensive Programs
Top Variances in Unit Cost as Resource Level
(Program, Server, Application, etc)
27. Customer
Provisions
New Server
IT: Charges
Customer for
Provisioned
Resource
IT:
Allocates
Physical
Resources to
Pool
27
IT: Provides
Cost AND
Utilization
Data to
Customer
Customer
Recognizes
Over
Allocation
Customer
Reduces
Allocation
Resources
Returned to
Available
Pool
28. Enable Customer to Control Costs28
Visibility
Expose data
Expose methodologies & processes
Proper Cost Allocation Methods
28
Proper Cost Allocation Methods
Resource based versus allocations
Some services just won’t yield cost savings
Improve Reporting: Super Detail
Focus efforts on services that provide potential
for cost savings
29. Effective Methodologies29
High or Low level allocation of costs
versus resource measurement based
Some product and services easier to cut
29
Some product and services easier to cut
costs with others
Annual Review
30. Effective Billing Methods30
Construct billing methodologies to
achieve objectives
Don’t loose ability to meet original
30
Don’t loose ability to meet original
objectives (fair, repeatable, etc)
Proper planning and decision making at
appropriate levels
33. Before
• Departments Own/Lease
Hardware
• Departments Pay Paper,
Toner & Supply Costs
• No Chargeback
After
• Supplier Owns and
Maintains Hardware
• Supplier Provides Paper,
Toner, Supplies
• Supplier Invoices IT
• IT Charges Departments
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• IT Charges Departments
Based on Print Usage
• IT Provides Detail Level
Usage Reports: Full
Transparency
• Departments Have FULL
Control over print costs
• Cost Cutting Possible
34. Conclusion34
Leverage Data to Enable Decision Making
by Resource Consumers
Extend the Life of Physical Resources;
avoid premature resource upgrades
34
Extend the Life of Physical Resources;
avoid premature resource upgrades
Customer Saves Now; IT Saves Later
Methodology Examples
Can existing implementation be leveraged
as a cost cutting tool?