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Function of Social Welfare Administration
Administration;
It is a set of co-operative activities undertaken by an organization to accomplish the common
goals.
Cooperation;
Is the process of working for common benefit, as opposed to working for selfish gains.
Organization;
Are social unit deliberately constructed to seek specific goals.
Goal; is the desired result of an organization
The goal brings team member to work cooperatively together.
 Administration is an important skill for any professional
 A social work or social welfare administrator cannot be bureaucratic in his approach
 The social work administrator should understand the social work context and use the
values framework of social work to take administrative decisions in the context of service
delivery.
Social Welfare Administration: is the process of transforming social policies into social
services.
Functions of Administration
POSDCoRB stands for the following functions:
P- Planning
O- Organizing
S- Staffing
D- Directing
Co- Coordinating

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R- Reporting
B- Budgeting
Planning;
It is primary preparation of the beginning of every action. It is an inherent part of individual and
co-operative or collective endeavor.
According to M.E Harley, Planning is deciding in advance what is to be done. It comprises the
selection of objectives, policies procedures and programme from among alternatives.
 The first function of administration planning
 Every organization does some form of planning as they have to prepare to realize their
goals.
 In cooperate organization, planning is done by a separate strategic management group or
division which report to the chief executive.
 In smaller organization , the task is entrusted to the administrator, who is the competence
and knowledge to accomplish the planning function.
 In nonprofit organization, the social welfare administrator will handle this function.
Types of Planning:
a. Operational planning: it is a short range planning that deal with day to day maintenance
activities.
b. Intermediate Planning: it is the mid-year appraisal process followed by setting new
plans for the rest of the year.
It covers issues about performance, resources, and staff development.
c. Contingency Planning: this is done to overcome problems that interfere with getting the
work done.
it involves creating an alternative planning.
d. Strategic Planning: this is defining and prioritizing long-term plans that include
examining an organization‟s purpose, mission, philosophy and goals.
Advantages of Planning:
i. It gives direction to the managers and non-managers alike.
ii. Planning can reduce the impact of change.
iii. It minimizes waste and redundancy.
iv. Planning establishes objectives and standards that facilitate control.

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Organizing;
Organizing is the grouping of people properly to conduct various activities in the organization.
Organizing increase production and reduce duplication of work.
Organizing is important when one individual cannot perform all the necessary tasks. How these
tasks are divided is the subject matter of organizing.
It gives clear cut lines of authority and responsibility
 There are four important elements in organizing.
1. Division of labor
2. Decentralization
3. Departmentalization
4. Span in control
1. Division of labor: means that the total work of the organization is divided into smaller
units and distributed among the employees.
It allows the employees to attain proficiency in their work and thereby increase the efficiency of
the organization.
2. Decentralization; refers to the degree to which authority is distributed among the various
level of the organization.
3. Departmentalization: is the formal structure of the organization composed of various
departmental and managerial position.
 Departmentalization is formed on four basis
i. Function based: ( Finance and administration department. Resource mobilization
department. Program Execution department)
ii. Theme based: ( Team on water , Urban Health, Education)
iii. Location based: ( North zone, South zone . west zone etc)
iv. Clientele based: ( Women, Tribes, Children, Youth etc )
4. Span of control: refers to the number of subordinates an individual can supervise and
control.

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Staffing:
Staffing refers to the manner of employing and developing employees to carry out the various
activities in an organization.
Staffing deals with the recruitment, placement, training and development of members in an
organization.
Process of Staffing
- Manpower planning
- Job analysis
- Recruitment
- Selection
- Placement and induction
- Training and development
- Performance appraisal
- Compensation, promotion and transfer.
Directing:
Direction commonly means instruction or direct to do the work with power.
Directing is an important managerial function since for the satisfactory completion of work,
proper orders should be issued to the staffs for executing the direction given by the highest
authority.
 Directing and leading is the biggest responsibility for an organization.
 Leaders can be formal or informal institutions like bureaucratic organizations, military
etc .
 Here the organizational functioning is governed by written and formal rules.
 Informal leaders are found in traditional governance structures NGOs etc….
Coordination:
Latin word „ordination‟ which means „arrangement.
Coordination is the process of achieving organizational goals efficiently by various means.
In Social Welfare Administration, co-ordination refers to the act of integrating and converging
the activities of all groups/departments that provide services to people or group or communities.

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Reporting:
 Reporting is a powerful means of keeping the superiors and stakeholders informed about
the progress and problem of work.
 The annual report of the organization is its statement of achieving and shortcomings to
the general body of the organization and society at large.
 Within the organization, the chief executive officer reports to the board of management
or the governing body.
 Subordinates of the executive officer will report to him/her and so on.
Types of reporting:
There are two types of reporting.
a. Internal ( intra-organizational )
Internal reporting involves collecting information for internal use.
These reports are not designed to be made public and many include confidential
information.
b. Public reporting ( program and financial )
Collect information from public.
Budgeting:
The word “budget” is derived from a French word, Bougette, meaning a leather bag or wallet.
Budget is a complete statement regarding the organization‟s income and expenditure of the past
financial year.
According to Munro: Budget is a plan of financing for the incoming fiscal year .This involves
an itemized estimate of all revenues on the one hand and all expenditure on the other.
 The organization‟s budget is usually approved by the highest controlling body.
 Once the budget is approved , founds are allocated to various departments.
 Budgeting is a specialized activity and persons involved should have considerable
knowledge in accounts, economics and costing to prepare a suitable budget.
Functions of Budget
1. It shows details of sources available with the organization.
2. It fixes priority among needs as per resources.
3. It enhances efficiency of the organization.

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4. It provides systematic completion of goals of organization.
5. It presents the whole picture of the organization.
6. It acts as a means of control in organization.
7. It paves the way for formulation of socio-economic policies.
8. It is helpful in execution of plans and programs.
9. It acts as guide to staff of organization about the manner of spending money on various
schemes and heads of account.
References:
Social work Administration by Dr Dillip Mishra
www.youtube.com/patshlaclassesofsocialworkadministration