Discover 5 best practices to improve your organisation's email security

1. Top 5 email security best practices
Educating your workforce

2. When it comes
to email security,
technological
solutions
aren’t enough.
$12 billion
In losses
due to BEC scams in 2018
74.5%
Of respondents say their
organisation receive brand
impersonation phishing emails
WHY?

3. The most common email threats go directly to humans.
Technological solutions can help, but there’s only so
much they can do to protect your organisation.
You need to educate your workforce on email security
best practices to achieve full security

4. Top 5 email security best practices

5. Strong, unique passwords
(stored in a password manager)
01
First and foremost, you need to secure your email accounts. Provide your employees
with the tools they need to understand how to create a secure password.
Recommendations vary, but a selection of four random yet common words can be
difficult to guess but easy to remember. Introduce a couple of special characters and
you’ll make your password even more secure.

6. Two-factor authentication
02
A strong password is the first line of defence for your inbox, but there’s more you can do
to secure it. Two-factor authentication is a simple method that makes it harder to hack
accounts.
AuthenticationtoolslikeGoogleAuthenticatorgenerateasix-digitnumberthatrefreshes
every few seconds. Users must enter this code to access the account. Other 2FA tools
include sending a code to a mobile or email address.

7. Phishing Emails
Educating Your Workforce
03
Once you’ve introduced more account security features, you need to educate your
workforce.Phishingemailsarethemostcommonemailthreat,soeducateyouremployees
on them.
In particular, discuss how cyber-attackers might hijack a brand to legitimise their phishing
email and trick people into clicking malicious links or attachments.
Likewise, make sure staff report harmful-looking spam instead of clicking on the
unsubscribe button.

8. Introduce Firm Email Policies
04
You don’t want to have any cracks in your email security armour, but the only way to
guarantee that is to introduce firm email policies.
Don’t allow your employees to use their work email address for personal use. Also, don’t
allow employees to connect their personal mobile devices to the company Wi-Fi – it is a
major security risk.

9. Make Email Security
Everyone’s Responsibility
05
Ultimately, you need to promote a culture of email security within your company to fully
combat fraud and cyber-crime.
Makeemailsecurityanddataprotectioneveryone’sresponsibility.Educateyourworkforce
and ensure they take a proactive approach to email security.
If your workforce stays vigilant, your organisation can head off most email threats.

10. 87%
Of respondents believe email security threats
will increase over the next 12 months.
Don’t let the human element in your organisation be your downfall.
Co-opt them into your email security processes using our top five
email security best practices to secure your inbox.

11. Find out more about email security at
Intelligent Inbox
Visit