Tally allows us to track the user activity by enabling Audit feature in security control. This is a boon for large scale organisations mainly to avoid disputes among their staff with regards to a wrong entry.

1. How to find out the user responsible for creating, editing and
deleting a particular voucher or masters in the tool
Tally ERP 9

3. Tally allows us to track the user activity by enabling Audit
feature in security control. This is helpful for large scale
organization employing more than one account staffs, and
can avoid disputes among the staff with regards to a wrong
entry. By using this feature management can analyze the
performance of staff better.

4. STEP 1
The first step for tracking user activity is that activating the
Audit feature

5. How to activate Audit feature?
- Load the company, in which Audit feature is to be activated,
then
- Go to
Gateway of Tally >> Company Info (Alt+F3) >> Alter
- Select the company
Under Security control, make sure that “Use Tally Audit
Features” is activated. If not make this to Yes

7. Which user, edited, deleted, entered a
transaction or master?
How to find out who entered a voucher in case of a dispute
among users? Let’s find out this with an example.
The activity sequence must be in the following manner to
find out the responsible person
- On 01.10.2012 Rahul entered a payment transaction
conveyance paid Rs 5425
- The administrator must accept Rahul’s transaction after
01.10.2012
- On 28.11.2012 Prem edited this transaction to Rs 4525

8. STEP 2

9. How an administrator can accept user’s entry?
Login with administrator password, or use a password which
has the right to accept or audit user entry.
Gateway of Tally >> Display >> Statement of Accounts >>
Tally Audit >> User
Select the user entered the data, Here Rahul

11. Press enter again, now you will see types of voucher
entered by Rahul

13. In this example Rahul entered payment voucher, so select
payment voucher and press Enter.
The next screen is the month of entry, select the month,
here it is October.

15. Press enter again, now you will get list of entered altered
payment voucher, you can check the accuracy of the
voucher entry here.
After verification on the right hand side of the window you
can see
F7: Accept one
and
F7: Accept All

17. F7 is used to accept a single voucher, and Alt+F7 is used to
accept all voucher entered in October.
Let’s use Alt+F7, or Accept all buttons to accept the voucher
entered by Rahul. The item will disappear from the list after
accepting the voucher.

18. STEP 3

19. Assume that user Prem edited this voucher on 28/11/2012
and he has changed the amount to Rs 4525.00. After some
days dispute arises among them.
In such case, to find out the responsible person for entry
and edit
- Go to Daybook
- Gateway of Tally >> Display >> Daybook
- Select the voucher date, here the date is 01-10-2012,
then press F12 to access configuration window.

21. In the configuration screen locate Option, show Entered/
Altered By, and set this option to Yes, press Enter and save.

23. The name of the user who have entered and altered that
particular transaction displayed in the Day Book. This can
be viewed by data entry operator and administrator based
on the options allotted to them.

24. Hope you would have found out the user responsible for
creating, editing and deleting a particular voucher or masters
in your tool
Tally ERP 9

25. Special Thanks to Mr. Saju
www.yennes.com