Jerome Jooste
1
Lead.
Deliver successful
projects from the cloud.

Managing Projects has never been
easier - Sharing and collaborating
within Project Online and Project Pro
2

3
Introducing Jerome Jooste
Managing Consultant at Pcubed – 4 years of Project
and Project Server experience
Microsoft Specialist: Managing
Project and Portfolios with Project
Server
Microsoft Specialist: Managing
Projects with Microsoft Project
2013
Microsoft Sales and Technical
Specialist: Collaboration and
Content Management
Information junkie, Tech fanboy, eReader addict, Podcast fanatic, father and impartial Idealist.
Occasional blogger at http://strategicsolutionscorner.blogspot.co.uk/

Speed to Value, Sustainable Change
4
About Pcubed
Pcubed
Global Reach, Local Expertise
Pcubed is a global firm comprised of industry
executives and delivery experts. We deliver business
results through the pragmatic application of best in
class portfolio, programme, project and change
management disciplines. With more than 400
consultants and 1000+ SME associates worldwide,
Pcubed supports its global clients with local expertise
to drive results.
Challenges We Address:
•Strategy execution
•Cost and complexity reduction
•Innovation and new product development
•Technology enabled business change
•Delivering M&A value
Pcubed’s pragmatic flexible approach and
industry expertise cuts to the heart of issues to
deliver results quickly and build internal client
capabilities.
Founded in 1994,
Pcubed has
helped deliver
global initiatives
on time and
budget for more
than half of the
Fortune 500 in
over 50 countries

5
Todays Webcast Description
Microsoft Project Online is a flexible online solution for project portfolio management
(PPM) and everyday work. Delivered through Office 365, Project Online enables
organizations to get started, prioritize project portfolio investments and deliver the
intended business value—from virtually anywhere on nearly any device. Jerome Jooste will
be discussing the Sharing and Collaboration options provided by Project 2013. He
will demonstrate how Project enables different types of collaboration from the ad-hoc and
informal right through to the fully formalised structured collaboration demanded by tightly
controlled Project Management Solutions. Jerome will also differentiate between the
different Project and Project Online solutions available from Microsoft.

6
So, what shall we do today?
Project and Portfolio Management,
0ffice365, Project Online and the SKU soup
Sharing and collaborating features in MS
Project and Project Online

7
How to manage projects – simple version!
Processes (e.g. Goals, Tasks, Issues, Risks, etc.)
Reports (e.g. Open Work, Overdue Issues, Resources, etc.)
Constantly connect the people on the project to the processes
Evolve and mature the way you manage projects

8
What is Office365?
Office 365
SharePoint
Online
Exchange
Online
Project
Online
Lync
Online
Office
Professional
Yammer
Web Apps
…
Project Online = Project Server 2013, accessed via Project Web App

9
Office Web Apps
Project Web App

10
The SKU Soup
Role
O365 service offering
Subscription service
On Premise offering
Perpetual licence
For project managers, business
decision makers Project Online Project Web App (browser
access, CAL required)
For team members Project Lite Project Lite
For stand-alone Project
Managers Project Pro for Office 365
Project Standard or
Professional 2013
For project managers, resource
managers, PMO administrators
(advanced scheduler's)
Project Online with Project Pro
for Office 365 Project Professional 2013

0365, Project Online and the SKU soup
Sharing and collaborating features in MS Project and
Project Online Introducing the new Project
11

12
The History of Project
0365, Project Online and the SKU soup
Sharing and collaborating features in MS Project and
Project Online

13
What’s New with 2013?
Desktop
• Task Path analysis
• Presence awareness
• Project based Dashboard
reporting
• Easier to get started
• App!
Pre-built Analysis Reports and
Dashboards
Highlight
successor and
Predecessor
Tasks with Task
Path
Add important tasks to the timeline

14
Demo – Stand alone project
Lync integration Save to
OneDrive

15
Demo – Sync to SharePoint List
Update
existing
tasks from
SharePoint
Create new
tasks in
SharePoint
Web
timeline
Maps to
users
Project Plan
becomes a
SharePoint
Asset
OneNote
Online
Notebook
Asset

0365, Project Online and the SKU soup
Sharing and collaborating features in MS Project and
Project Online
16
Introducing Microsoft Project Online

17
Microsoft PPM Functional Overview

18
Project Online is…
Different from project Server 2013 in that
Delivered online versus on premise (on your servers)
Follows a subscription (per user, per month) model
Per User per month fees versus traditional licensing you would purchase
Requires the same level of setup as Project Server 2013
Business Configuration – same level as Project Server
IT Configuration / Management – little / none as this is managed by Microsoft

19
Business Challenges
Our employees want to work together
from virtually anywhere
I need the flexibility to manage
without up-front infrastructure costs
Our company can compete only if we
align investment with business priorities
We want more visibility and control over
what people are working on.

Unified Project and Portfolio Management
Executives
Managers
Project
Managers
Team Members
ANYWHERE
ANYTIME
ON ANY DEVICE

21
“Typical” Project Server Devices

22
“Typical” Project Online Devices
Project
Online

All My Work / Tasks
in one place
23
Demo - Project Collaboration
Newsfeeds Email, Alert, Project sync, Outlook sync
Mobile access Workflows SkyDrive Pro Notebooks

24
Microsoft PPM Software Architecture
PMO
Project managers
Executive, Managers,
Team members / Developers
Resource Managers Portfolio Managers

25
Benefits of Project Online
• Online service vs. run your own
• “Accessible anywhere”
• Simplified Security and sharing
• Targeted information for different
stakeholders
 Leadership
 Project Managers
 Resource managers
 Team members
• Resource management
• Team member-driven updates saves
time vs. PM corralling.
• Simple Professional Reports
 Project Professional reports are
helpful right OOTB
 ODATA and Excel

26
How do I buy Project Online?
• Subscribe via your Office 365 system
administrator
• Sign up online for your own tenant
• Work with your procurement organization to add
it to your Enterprise Agreement
• Remember: Deployment is STILL REQUIRED for
Online as well as ON PREM!
Talk to Pcubed to help you make the right decisions!
Reach out if you need help.

27
Your Presenter
jerome.jooste@pcubed.com
Pcubed – Managing complexity, simply
Certified Gold PPM Partner
Desktop
• Task Path analysis
• Presence awareness
• Project based Dashboard reporting
• Easier to get started
• App!
Upcoming Webinars
Sep 24 14:00 (GMT) Resource Management in Project Server 2013
Sep 25 14:00 (GMT) Identifying the Best, Achievable Portfolio Easily. Leveraging
Project 2013