A snap shot of how at IT-RE we work with you, your company, the earth. Together we can get a plan in place to ensure that your E-waste recycling efforts are done properly and securely, sanitizing all data from hard drives. Implementing a company policy for all locations that protects your company.

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IT-Re, Inc.
24 N.E. 51st Street
Oklahoma City, OK 73105
Phone: 405-601-0020
Main Email: management@it-re.com
Environmental, Health and Safety
Management System (EHSMS)
IT-Re, Inc. has developed this Environmental, Health & Safety Management System
(EHSMS) as an ISO 9001 based system and in compliance with the applicable
clauses and requirements of the current versions of ISO 14001 – Environmental
Management Systems – Requirements, the OHSAS 18001 Occupational health and
safety management systems, and the Responsible Recycling (“R2”) Standard.
NOTICE: The EHSMS of IT-RE, Inc. is an electronic system.
The electronic version is the controlling document and any printed copies are to be
considered for reference only unless distributed under control in accordance with the
PRO-05 Documentation and Data Control.

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Environmental Management Representative (EMR) and Contact:
John Megehee
Title: CEO
Phone: 405-601-0020, ext 1000 (Cell) 405-323-9296
Email: john@it-re.com
Health and Safety Management Representative (HSMR) and Contact:
John Megehee
Title: CEO
Phone: 405-601-0020, ext 1000 (Cell) 405-323-9296
Email: john@it-re.com
Company Overview:
Established in 2010, IT-Re, Inc. provides a full array of asset recovery, recycling and data
destruction services for all types of Information Technology equipment. With over 30 years of
combined experience in all facets of computer recycling and asset recovery, we offer disposal
services across the continental U.S. to business, government agencies, charities, schools,
universities and hospitals. We handle all types of Information Technology equipment; from cell
phones and tablets to servers and mainframes. If it is an electronic device and is managed by an
I.T. Director, we take it. We perform on-site picking and packing services and arrange for and
coordinate all movement of materials from the client's facility to ours. We offer secure data
destruction services by means of a NIST 800-88 compliant wiping software or physical
destruction of data containing devices. We provide environmentally responsible disposal of non-
working equipment, e-waste and equipment beyond its usable shelf life. We are as committed to
protecting our client's reputation and data as we are our own. We are critically aware of our
responsibility to both our client and the environment and committed to the safe and proper
disposal of all equipment.
Scope of EHSMS:
IT-Re, Inc. performs the following: Sorting, de-manufacture, data destruction, refurbishing,
palletizing, shipping, and resale. This scope encompasses all electronics recycling activities at the
facility identified as 24 N.E. 51st St., Oklahoma City, OK 73105.
This scope includes all activities that may potentially interact or impact the environment.
Additionally, the scope includes the health and safety of all persons that work for, or may be
within the facility from time to time.

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Organization Chart:

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The IT-RE, Inc. Environmental Policy:
We at IT-Re, Inc. accept environmental responsibility for our activities and
processes. We are committed to sound environmental practices and the
prevention of pollution with the aim of attaining our environmental targets
and objectives.
IT-Re, Inc. adheres to a policy for managing used and end-of-life electronic
equipment that is based on a “reuse, recover, dispose” hierarchy of
responsible management strategies.
IT-Re, Inc. and its personnel are committed to complying with the
applicable environmental requirements of the relevant legal authority, as
well as the industry and any additional requirements to which the company
subscribes; including the Responsible Recycling (“R2”) Standard.
Furthermore, IT-Re, Inc. is committed to the review and continual
improvement of our EHSMS and activities to minimize impact on the
environment.
IT-Re, Inc. will prohibit the use of prison labor for the processing of
Hazardous e-Waste throughout the Recycling Chain.
This policy is to be communicated to all persons working for, or on behalf of,
IT-Re, Inc.

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The IT-RE, Inc.’s Health and Safety Policy:
IT-Re, Inc. is committed to the Occupational Health & Safety (OH&S) of all persons
within its facility.
The OH&S contributes to all aspects of business performance as part of IT-Re, Inc.’s
commitment to continual improvement and the development of human factors
including the culture, attitude and beliefs within IT-RE, Inc.
IT-Re, Inc.’s top management has set in place procedures to define, document and
endorse this OH&S policy and includes its commitment to protecting the safety and
health of persons at work and others who might be affected by their work activities.
This policy will be achieved by:
Adherence to all relevant International, Federal, State and local OH&S treaties,
legislations and regulations;
Recognizing and implementing OH&S as an integral part of improving business
performance;
Achieving a high level of OH&S performance, and a commitment to continual cost-
effective improvement in performance;
Minimizing risk and the prevention of injury, ill health, diseases and incidents;
Acknowledging that people are the key resource and promoting the general health
and safety of employees;
Providing adequate and appropriate resources to implement the policy including
access to competent specialist advice where necessary;
Setting and publishing OH&S objectives at a minimum by internal notification;
Placing management of OH&S as a prime responsibility of line management from
most senior executive to first-line supervisory level;
Ensuring its understanding, implementation and maintenance at all levels in the
organization;
Ensuring employee involvement, participation and consultation to gain commitment
to the policy and its implementation;
Ensuring that employees at all levels receive appropriate training and are competent
to carry out their duties and responsibilities;
Periodically reviewing the policy, the management system and audit of compliance
to policy, as a driver of continual improvement;
Periodically reporting OH&S management performance internally and to external
parties where relevant.

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The Environmental Policy and the Health and Safety Policy were established by the Top
Management of IT-Re, Inc. and approved by the CEO through the Management Review Process.
The Environmental Policy and the Health and Safety Policy is posted in public places and available
to interested parties.
Environmental, Health and Safety Targets and Objectives:
Environmental, Health and Safety Targets and Objectives reflect:
 The regulatory health of IT-Re, Inc. relevant to its compliance with local, state and Federal
environmental laws and regulations,
 The regulatory health of IT-Re, Inc., relevant to its compliance with local, state and
Federal health and safety laws and requirements,
 The health of the systems for accomplishing the environmentally sound recycling of
materials and/or product in a safe and healthy manner,
 The health and safety of IT-Re, Inc.’s personnel, equipment and processes, and
 The client’s and community’s perception of IT-Re, Inc.
Environmental, Health and Safety targets and objectives are determined by Top Management
and defined using metrics to track performance. Environmental, Health and Safety targets and
objectives are established and reviewed as part of the Management Review Process.
Environmental, Health and Safety Manual - General:
This Environmental, Health and Safety Manual, the Processes, the Supplemental Processes, the
Procedures, and the associated instructions, forms and records define the Environmental, Health
and Safety Management System (EHSMS).

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Overall System Description:
The EHSMS was developed taking into account the requirements established by external entities
with oversight and/or certification responsibility. These external requirements were used by IT-
Re, Inc. to develop the EHSMS and ensure the continual improvement loop. This ensures that
the outputs are incompliance with the requirements and legal obligations.
Continual Improvement Loop
INPUTS ENVIRONMENTAL:
Federal (EPA), state and local
environmental regulations. ISO 14001
requirements, R2.
INPUTS RECYCLING:
Federal (EPA), state and local
recycling regulations, R2.
INPUTS HEALTH & SAFETY:
Federal (OSHA), state and local health
& safety regulations, OHSAS 18001,
R2.
ENVIRONMENTAL, HEALTH and SAFETY MANAGEMENT
SYSTEM (EHSMS):
Policies, processes, procedures, instructions, forms & records in
compliance ISO 14001, OHSAS 18001, R2.
PLANNING: Facility, Process &
Downstream Vendors.
AUDITS: Internal Audits and
Certification Body Audits.
RISK ANALYSIS: Aspects,
Impacts, AIRA, FM Management
Plan and Mitigation Activities
ACTIONS: Corrective Actions and
Preventive Actions.
REVIEWS: Management Review,
Targets, Goals and Objectives.
IMPROVEMENTS: Continual
Improvement Activities.
OUTPUTS: Internal Compliance Records, Federal, State and Local Reporting
Records, Permits and Licenses. Certification to ISO 14001, OHSAS 18001 and
R2.
INPUTS EXPORT:
National and International
Import/Export laws and regulations,
R2.

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Material Processing Flow:
Materials Sent or
Picked-up From Client
Cell Phones, Tablets, PCs, TVs,
Computer Peripherals,
DVR/DVD/CD Players, Audio
Equipment, Digital Cameras, etc.
Materials Derived from
Consumer Good:
Circuit Boards, Batteries,
Plastic, LCD Screen, Metal
Printers, Scanners, Fax
Machines, Office Phones, Paper
Shredders, Overhead Projectors,
Labelers, etc.
Materials Derived from
Office Electronics:
Circuit Boards, Plastic,
Screen, Glass, Metal
Refurbish, Sort, Demanufacture (dismantle), and/or
Data Destruction
Items for Resale
Materials sent to Recyclers
(for downstream vendors, refer to the
FM Management Plan)
OFFICE ELECTRONICSCONSUMER GOODS BATTERIES

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Processes and Interactions:
The general description of the processes and interactions of the Environmental Health and Safety
Management System (EHSMS) are described below. The processes are arranged in the logical
order that processing occurs, beginning at concept through delivery to the downstream vendor or
customer. For specific detail and further description of interactions, see the specific Process
and/or Supplemental Process by clicking on the appropriate hyperlink below.
Process Supplemental Process
P01 - Feasibility
P02 - Processing Planning SP01 - Process Changes
P03 - Identification of Legal and Other
Requirements
P04 - Determining Environmental, Health
and Safety Aspects, Impacts and
Risks
P05 - Developing the Focus Material
Management Plan
P06 – Developing Control (Quality) Plans SP04 – Validation and Verification
SP05 - Calibration
P07 - Filing for Licenses and/or Permits,
etc.
SP02 – Purchasing
P08 - Receiving SP03 - Handling, Preservation and
Storage
P09 - Processing Materials - General SP03 - Handling, Preservation and
Storage
P09-A - Processing Materials – Secure
Data Destruction
SP03 - Handling, Preservation and
Storage
P10 - Monitoring and Reporting SP02 - Purchasing
SP04 - Validation and Verification
SP05 - Calibration
P11 – Packaging and Labeling SP03 - Handling, Preservation and
Storage
P12 – Shipping SP03 - Handling, Preservation and
Storage

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Environmental, Health and Safety Related Procedures:
Below are the procedures. For specific detail and further description of interactions, see the
specific Procedure by clicking on the appropriate hyperlink below.
Identifier Procedure Title
PRO-01 AEHSPP, AIRA and FMMP Development
PRO-02 Continual Improvement
PRO-03 Contractors Compliance
PRO-04 Control of Nonconforming Materials
PRO-05 Documentation and Data Control
PRO-06 EHS Internal and External Audits and Assessments
PRO-07 EHS Records Identification, Storage and Retention
PRO-08 Emergency Preparedness and Response
PRO-09 Facility Closure – Extended or Permanent
PRO-10 Internal and External EHS Communications
PRO-11 Management Review
PRO-12 Nonconformance, Corrective and Preventive Actions
PRO-13 Secure Data Destruction
PRO-14 Security
PRO-15 Supplier Selection Control and Evaluation
PRO-16 Training and Competence
PRO-17 Vetting Downstream Vendors
PRO-18 Visitor Environmental, Health and Safety Policy
Environmental, Health & Safety Documentation and Data - Hierarchy:
Level I documents establish the requirements to be fulfilled.
Level II documents define the methods used to fulfill the requirements.
Level III documents define the accomplishment of specific methods or tasks.
Level IV documents define the forms and records used for reporting the accomplishment.
See the specific Level Documents by clicking on the appropriate hyperlink below.
Document or Data Level
Standards, Legal and Other Requirements Level I
Environmental, Health & Safety Manual
Level IIProcesses
Supplemental Processes
Procedures
Level IIIInstructions
Job Descriptions
Forms
Level IVRecords (as designated within each Process, Supplemental Process,
Procedure and/or Instruction)

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Reuse, Recover, Dispose Hierarchy of Responsible Management Strategies:
IT-Re, Inc. has developed and adheres to a policy for managing used and end-of-life electronic
equipment that is based on a “reuse, recover, dispose” hierarchy of responsible management
strategies.
Unacceptable Management Strategies:
Red on the diagram above designates that energy recovery, incineration, or land disposal are
NOT to be considered unless mandated by law or in extreme emergency short term situations.
Normative References:
External Documents Folder Link
 ISO 14001: 2004 Environmental management systems – Requirements with guidance for
use.
 ISO 19011: 2011 Guidelines for auditing management systems.
 OHSAS 18001: 2007 Occupational health and safety management systems - Requirements.
 Responsible Recycling (“R2”) Standard: July: 2013

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Regulatory Resources:
 City of Oklahoma City, OK - http://www.okc.gov/#
 Oklahoma County, OK - http://www.oklahomacounty.org/
 State of Oklahoma Department of Environmental Quality -
http://www.deq.state.ok.us/index.htm
 State of Oklahoma Department of Labor - http://www.ok.gov/odol/
 United States Environmental Protection Agency -
http://www.epa.gov/wastes/conserve/materials/ecycling/rules.htm
 Occupational Health and Safety Administration (OSHA) –
http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc
_level=1&p_keyvalue=1910
Revision History:
Revision Date Rev. # Revision Description/Details Approved by:
07/01/2015 Release New System Release to:
 ISO 14001: 2004 Environmental management
systems – Requirements with guidance for use,
 Responsible Recycling (“R2”) Standard: July 2013,
 OHSAS 18001 Occupational health and safety
management systems - Requirements: 2007.
CEO