1. PMO and Business Development Manager
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Reports to: Director, Academic Operations Location: Greater Auckland
Directorate: Academic Operations Grade/Band: Management
Purpose of position:
This position is responsible for providing professional project management for key Academic Operations
initiatives including the establishment of a Project Management Office. The post holder will provide support
to the Deans to ensure the functions of the Directorate are optimised. The key objective is to realise
internal efficiencies for the Directorate; ensuring all projects are delivered on time, within budget and scope
with business case benefits realised. This position may also be required to project manage other pan-MIT
projects as agreed by the Leadership Team.
1) Academic Operations Directorate
Assist with the monitoring of the performance and provide support to the Faculties and
Departments within the Academic Operations Directorate.
a) Assist Departments to meet their operational goals
b) Assist with the monitoring of operational efficiencies and effectiveness and the provision of
c) Provide guidance and support to the Departmental Unit Leaders
d) Support Departmental Leaders to establish best practice and monitoring for their units
e) Ensure the Directorate resources are fully optimised.
f) Identify key projects that will drive operational efficiency.
g) Establish project teams and lead project implementation in conjunction with Departmental
h) Work collaboratively with Commercial Managers to ensure business objectives are
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When you work for MIT you become a member of an innovative and passionate team dedicated to
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individual and as a professional; and to achieve excellence in everything you do. A career at MIT
gives you the opportunity to transform lives and communities.
2. July 2014
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2) Campus Master Plan
a) Ensure the Campus Master Plan (a key component of the Institute’s Strategic Plan) is
maintained on an annual basis in line with the content and timing of the MIT Strategic Plan.
b) Monitor the ongoing requirements and developments of the Satellite Sites.
c) Assist with the regular updating of the Institute’s Capital Asset Management Plan.
3) Project Management
a) Project Management for key capital projects including financial oversight.
b) Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring
c) Develop detailed project plan and monitor and track progress to schedule.
d) Regularly report progress to the agreed project stakeholders and escalate risks and issues.
e) Co-ordinate internal resources and third party vendors in accordance with project timelines and scope.
f) Ensure resource availability and allocation.
g) Ensure all projects are delivered on time, within scope and budget.
h) Ensures that project budgets are actively forecast and that expenditure is monitored to ensure delivery
of agreed project outputs.
i) Ensure business benefits are realised and provide appropriate post implementation review reporting.
j) Full participation as a member of the Institute’s Major Projects Committee.
4) Project Management Methodology and Reporting
a) Develop an MIT-wide project methodology approach that meets best practice with standardised
processes and templates.
b) Provide coaching, support and training to other project owners in terms of MIT methodology and
c) Provide monthly project and programme reporting for any initiatives over $1m (or as agreed by
leadership and MIT).
5) Leadership and Relationships
a) Develops and effectively manages relationships with project sponsors, stakeholders, customers, internal
and external suppliers.
b) Build presence and engage with wider MIT.
c) Undertake professional development as necessary.
d) Ensure the maintenance of “financial” currency by way of quarterly meetings with the CFO.
e) Role model MIT group values to peers and staff.
f) Fully partake in and contribute to the MIT Management Group.
g) Contribute to the bi-weekly Dean’s meetings.
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6) Health & Safety
Take all practical steps to create and maintain a safe and healthy working environment for yourself and
other persons within your place of work.
a) Ensure that all hazards are identified and controlled in your area of work
b) Report all accidents and near misses
c) Use safe work systems and practices at all times
d) Take the opportunity to be involved in health and safety management of the department/section
7) Treaty of Waitangi
Take all practical steps to create and maintain a culturally sensitive working environment for staff, students
and other persons within the Faculty. Attend training about the Treaty of Waitangi and/or biculturalism if
FINANCIAL AUTHORITY: TBC
BUDGET SIZE: As per specific agreed projects.
Asset Utilisation Manager
Deans and Directors External Commercial Relationships (as required)
Experience & Qualifications:
Relevant tertiary qualification with a business related endorsement.
A minimum of 3 years project management experience in a complex organisation.
PRINCE2 or PMP Certification (preferred)
Commercial and business acumen.
Demonstrated relationship development and interpersonal skills.
Strong presentation and written communication skills.
Superior computer literacy, Excel and Microsoft projects experience
Experience in tertiary or government sector preferred.
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Accountability: Drive for results and commitment to delivery.
Business Acumen: developing and incorporating an understanding of the competitive business
environment as well as an awareness of economic, social and political trends that impact the
Communication: communicates ideas, instructions and complex information (written and verbally) in a
clear and concise way appropriate to the audience.
Continuous Improvement Focussed: demonstrates a strong improvement and innovation ethic.
Inspiring Others: using interpersonal styles and methods that inspire and guide individuals toward
higher levels of performance; modifying behaviour to accommodate tasks, situations and individuals
Decisiveness: formulates clear decision criteria, makes sound decisions and commits to and implements
or initiates action promptly.
Establishing Strategic Direction: establishing and committing to a long-range course of action to
accomplish a long-range goal or vision after analysing factual information and assumptions taking into
consideration resources, constraints, and organisational values.
Facilitating Change: the ability to encourage others to seek opportunities for different and innovative
approaches to addressing problems and opportunities.
Impact and Influence: the ability to persuade, convince and influence others.
Leadership: modelling the vision and values, being action orientated, making decisions taking into
account associated issues and shaping team or group priorities to reflect the organisation’s vision and
Outward Looking Orientation: keeping MIT’s purpose, values, students, customers, stakeholders and
external environment at the forefront of your relationships, decision making and actions.
Responsive: quickly responds to request, ideas and suggestions in a proactive way, taking action that
facilitates cooperation and trust.
Student Commitment: an active commitment to students’ aspirations, learning and achievements.