There are 5 areas that are prone to process failures in managing Government Property and how to mitigate the risks

1. Discussion: 5 Process Failures in Asset
Management
E-ISG Asset Intelligence (www.e-isg.com)
March, 2016

2. 2
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3. 3
Alex Barenblitt
MBA, CPPM, CF
National Property Management
Association
Speakers
Richard Wilson
Vice President
Asset Management Solutions
E-ISG Asset Intelligence

4. 5 Process Failures in Asset
Management
 Incomplete/Inadequate/Incorrect Records
 Failure to Communicate
 Asset Misplacement
 Unauthorized/Unapproved Asset Use
 Inadequate Understanding of Contract Terms, Regulations

5. How To Address Process Failures
 Incomplete/Inadequate/Incorrect Records
 Awareness of FAR 52.245-1 and Established Property Plan
 Centralized Asset Management System
 Proper Tools to Record Data Efficiently
 Failure to Communicate
 Web Based System of Record
 Easy Access to Reporting
 Departmental Understanding of Role in Property Plan
 Asset Misplacement
 Use Efficient Location Tracking Technology: e.g. Barcode,
RFID, Handheld Devices, Mobile App
 Optimize Physical Inventory Process

6. How To Address Process Failures …Continued
 Unauthorized/Unapproved Asset Use
 Affix Easily Identifiable (Contract/Project) Labels to Item/Bin
 Employ Simple Check In/Out Procedure
 Inadequate Understanding of Contract Terms, Regulations
 Seek Clarification from Contract Officer and Colleagues in Industry
(e.g. NPMA, NCMA)
 Utilize Structured Workflows and Data Entry Forms in Asset System
of Record

7. Fast Track Improvement:
“Partner” with an Asset Management Solution Provider
 Off-the-shelf FAR/DFARS/DCMA Compliant System
 All-Inclusive and Pre-Integrated Government Property Management Tools
 System and Asset Management Best Practice Expertise
 Access to Cutting Edge Asset Management Technology

8. Cost Savings from an Asset
Management System…
Before the system After the system
Maintaining
Property/Asset Records
Average 10 hours/month After the initial clean up and
data import, maintaining data
takes minutes, not hours
Filing DD1149 forms 1 hour per form (according to DCMA)
(assume 10 forms/month)
A few minutes (5 – 10)
minutes per form
Look for equipment and
other assets
On average, a business spent 8
hours per month on locating missing
assets
The system should keep
record of what, where, who
of assets
Total 28 hours/month = 336 hrs /year
=$20,160 /Year (assume $60/hour)
8 hours/month = 96 hrs/
Year = $5,760 /Year
Assume $60/hour)
Annual Saving >$14,400

9. Cost Avoidance from an Asset
Management system…
 Not have to look for asset history record
 Not have to respond to “CAR”
 Not to have payment withheld
 “Property Management is not a problem, until it is a
problem”

10. For Questions
 Email us at Richard.Wilson@e-isg.com
 Call Directly at 443-708-4215
 Visit www.e-isg.com