1. Research Integrity Conference Strand B: Institutional Responsibility Professor Paul Jeffreys, Director of IT, University of Oxford Wellcome Collection Conference Centre, 13 September 2011

2. Institutional Responsibility “We will hear from two major research-intensive institutions about the actions they are taking to meet their responsibilities towards research data management and address some of the challenges raised during the morning. Topics to be covered include developing a strategy and vision, securing 'buy-in' from senior management and researchers, and some practical steps to implement the vision.” ‘… are taking …’ would not claim to have more than started the journey in Oxford… Start the presentation with an example (thanks to James Wilson) We are delivering a new SaaS for Oxford and for HE Database as a Service – dial up database creation for researchers http://vidaas.oucs.ox.ac.uk/ In response to clear requirement from researchers (see later)

3. Sharing research data (1) 3 But it doesn’t makes much sense to me Looks like there is some interesting data behind this

4. Sharing research data (2) 4 Nice data –I can use this! Oh.

5. How the DaaS works 5 I can access and cite good research data I can find and re-use data other people have been gathering We can easily add & edit data and open it up to collaborators or the public

6. Database-as-a-Service Part of University Modernisation Funded project – VIDaaS DaaSoffered within Oxford, in your University, or on HE cloud (UMF) Managed, resilient, cost effective, shared, accessible, easy to combine… Databases will enter University-wide data catalogue with associated meta-data But wait a minute… Not a full solution For how long do we guarantee the service? Is it long term data curation? Although free initially in Oxford, we will have to charge -what happens for research which is not funded, and after funded projects complete? … and same questions for use of DaaS on HE cloud -> DaaS needs to exist within an overall framework and set of policies

7. ‘Digital Services’ In summer 2011, held workshop to look at range of Digital Services offered to support research Researchers, support staff, administrators Listed all the ‘digital services’; subdivided into: Services to support collaboration Services to support research bids Services to support dissemination, reporting and engagement Data management services (includes data storage, archiving, data security) Training services Attempted to capture a generic University of Oxford research cycle Added the digital services Probably very little of this specific to Oxford

9. meet colleagues

10. background research

11. discussDETAILED DRAFT PROPOSAL + RSO FOLLOW-ON PROJECT/ EXTENSION FUNDING If not a funded project . . . Referees: department research committee 7 Re-draft Sign-off from department/ college/ division & RSO 3 6 EXIT/POST- PROJECT SUBMIT Dissemination can continue post-project, e.g. monitoring of impact DISSEMINATION AWARDED 5 Many support services provided locally PROJECT 4

13. consider ethics approval

14. data management plan

15. fit with funder’s criteria

16. meetings (online)

17. finances/resources

18. costing in Resolve

19. permissions

20. manage progress of applications

21. sharing

23. meet colleagues

24. background research

26. Databank

27. Local to department

28. plan research activity

29. attract research participants

30. meetings

31. data management planarchive data DOI links share data publications final report SUBMIT Dissemination can continue post-project, e.g. monitoring of impact DISSEMINATION AWARDED 5 Many support services provided locally 4 PROJECT create/maintain community HR, Finance, contracts, collaborator agreements ethics approval fieldwork risk assessment maintain compliance manage/monitor project website creation training undertake research bibliographic research provide computing infrastructure collect & manage data (raw & processed) software licences alerts meet embed long-term access conference papers reporting - internal publish organise conferences/workshops reporting - external

32. Digital Services – many, varied, coordinated? Impressive number of Digital Services to support research, developed to meet need, delivered both centrally and locally But how good are these in the context of Strand B today? Questions: Framework? Coordinated? Fit-for-purpose? Easily accessible to researchers? Have buy-in from researchers? Sustainable? Beginning to try to coordinate…

33. Research Data Management ‘portal’

34. University Staff Gateway

35. Research Support

36. Research Support: Costing and Pricing

37. Oxford: Research and Libraries

38. Digital Humanities @ Oxford

39. Oxford e-Research Centre

40. OUCS: Research Skills Toolkit

41. RDM: Data Management Planning Checklist

42. Workshops on Research Data Management Ongoing series at Oxford: 14.09.2011 - DCC Roadshow 22.07.2010 - Data Management Training for the Humanities 16.06.2010 - Digital Curation 101 Lite: How to Manage Research Data 29.03.2010 - Institutional Policy and Guidance for Research Data 14.10.2009 - Data Curation: from lab to reuse 09.06.2009 - DAF Review Workshop - The application of the data audit framework (DAF) within DataShare at Oxford 03.06.2009 - The Data Imperative Workshop 13.06.2008 - Scoping Digital Repository Services for Research Data Management Training extremely important

43. Let’s stop a moment and take stock The title of this conference is ‘Research Integrity’ our strand is ‘Institutional Responsibility’ An interpretation: Integrity of research depends on the integrity of the data Integrity of the data is a shared responsibility among all members of the research team, and .. The institution must deliver a system within which integrity of data can be ensured Research datarefers to: information collected, stored and processed in a systematic manner to meet the objectives of research Often considered more in context of science and social science… Data Integrity forms large part of Research Integrity

44. Unpack Data Integrity Selection: Determination of appropriate data type, source and instruments that allow investigators to adequately answer research questions Collection: Process of gathering and measuring information in an established systematic fashion that makes it possible to answer research qs, test hypotheses, .. Handling: Processes to ensure research data is stored, archived, disposed in a safe and secure manner, during and after research project Analysis: Process of systematically applying techniques to describe and illustrate, recap and condense, and evaluate data Reporting and publication: preparing and disseminated research findings Ownership: possession of, and responsibility for, information

45. University of Oxford Scale and importance of task to ensure Research Integrity recognised Coordination of Digital Services important part Steps being taken to meet institutional responsibilities Framework and policies for Research Integrity required Many components in place, and being developed, coordination required

46. University of Oxford Context Strategy and Policy PRAC ICT RIMSC Research Committee Researcher and Services Computing Services Academic Divisions Library Services Research Services Strategic projects UK RDS ADMIRAL Scoping Digital Repository Services VIDaaS EIDCSR SUDAMIH DataFlow

47. University Statement – Research Data ‘The University of Oxford is committed to supporting researchers in appropriate curation and preservation of their research data, and where applicable in accordance with the research funders’ requirements. It recognises that this must be achieved through the deployment of a federated institutional data repository. This repository has to be supported by a suitable business model, and where possible funded through full economic cost recovery, so that the University can guarantee that the data deposited there will be managed over the long term. The data repository will be a cross-agency activity developed and supported by a number of departments within the University and will build, as far as possible, on existing services, including the Oxford University Research Archive (ORA). It will be overseen by a Steering Group which reports to the University Research Committee. The management and curation of research data will be addressed in cooperation with specialist agencies, research funders and other institutions in the UK and internationally.’

48. Current areas of institutional focus New sub-committee of University Research Committee Oversight of research data (as opposed to information management) Develop policies similar to Edinburgh’s Embryonic Data Policy Address funding, funding, funding Information Security policies Defining new range of policies to ensure Secure Information Policies to be endorsed by Council in MT -> new regime for Oxford University Shared Data Centre SLD includes building security and data security Gateway to HE cloud Creation of catalogue of University data JISC project funded last week, DoMaRO, searchable catalogue Business models for data management services Through project and beyond, on-site and cloud

49. Conclusions Like many other universities, Oxford has started the journey Aiming to ensure Research Integrity and Data Integrity Strategically important for University Much to learn from each other universities and at workshops Thank You