The Coronavirus pandemic had a profound impact on the way we work. Almost overnight, organisations have had to learn how to work remotely – and collaborate effectively – often by the most expedient means possible. The good news is that the flexible, remote working practices and tools that always seemed like a good idea in principle, have now been tested under extreme conditions and, in many cases, have been proven to be highly effective. To maintain the momentum and continue to realise the benefits, it's essential that we balance that flexibility and immediacy with governance and management. This is particularly true with 'easy to use' tools designed with user empowerment at their heart, such as Microsoft Teams, Zoom and others. In this webinar, we explore common pain points and problems arising from the explosive growth of these tools and potential solutions to those problems. We will hear from Anthony Martino, IT Operations Manager at flybuys (Australia), on how they plan to balance user empowerment with effective governance and management. We will look at practical approaches available to all customers, to continue realising the benefits of flexible working in a secure, streamlined and controlled manner. For more information visit https://www.intergen.co.nz/ReimagineWork/ #ReimagineWork

1. Taming the feral Teams

2. Agenda
Introduction
The flybuys Australia journey
Overview of Governance
Our approach to Governance (demo)
Next Steps
Q&A

3. Introducing your speakers…
Vanessa Larsen
Senior Consultant
Modern Workplace
Linden Hocking
Practice Lead
Modern Workplace
Andre Miller
Senior Consultant
Modern Workplace

4. Guest Speaker
Anthony Martino
IT Operations Manager
flybuys

5. >75 million
Daily Active Users
>200 million
Microsoft Teams meeting
participants in a single day
Generating
>4.1 billion
meeting minutes

6. Does this look familiar?

7. Microsoft Teams
• Who can create a team?
• Are approvals are required?
• Naming your Teams
• Can you share with external users?
• What happens when a Team is old?
• How does telephony fit in?
• What happens when a Team owner leaves
the company?
• What are the roles & responsibilities
WHAT’S REALLY INVOLVED?

8. The flybuys journey

9. Governance in Microsoft 365
Ownership Lifecycle
MonitoringSecurity Compliance
Policies

10. Teams lifecycle
Planning for lifecycle management of Teams is essential
if your organization is to get the most benefit out of
Microsoft Teams.

11. What about
when Teams is
already feral?
LOTS OF TEAMS
LACK OF STRUCTURE
DATA SPRAWL
LACK OF OVERSIGHT
WARY OF ENABLING
EXTERNAL SHARING

12. Taming those
feral Teams!
START SIMPLE
• Define your key owners
• Put a process in place
• Naming Conventions
• Group Expiry
• Check Reports

13. Get the Balance Right
PRODUCTIVITY GOVERNANCE

14. Types of Tools
Requirement Microsoft
Governance
Hub
ShareGate
Apricot
AvePoint
Provisioning Process Basic Medium Basic Advanced
Templates Basic Medium Basic Advanced
Automatic Expiry/Archival Basic Medium Medium Advanced
Admin Reports Basic Medium Medium Advanced
Granular External Sharing Basic Medium Medium Advanced
Information Architecture None Medium None Advanced
Hub for governance
guidance and training
None Yes None None
Extensibility Yes Yes Basic Yes
Ongoing Costs No No Yes Yes

15. Our Approach to Governance

16. 1. Health Check - Audit and clean up your existing Teams.
2. Define your Team and SharePoint site creation process
3. Kickstart with setting up your top 3 Team and Site templates.
Here is your 3-step plan to Tame your feral Teams:

17. 1. Assist you in defining your governance approach.
2. Implement a governance framework.
3. Automate your governance policies.
4. Adoption to maximise your investment.
5. Continuous evolution to keep you moving with the technology.
How we can help:

18. Next Steps…
Check out our Health Check:
https://intrgn.co/TamingFeralTeams

19. Questions?

20. Visit…
Our website:
https://www.empired.com/reimaginework
https://www.intergen.co.nz/reimaginework
Contact us:
contact@empired.com
info@intergen.co.nz

21. Contact…
Australia:
Linden Hocking
Practice Lead – Modern Workplace
Linden.hocking@empired.com
New Zealand:
Jo Healey
General Manager – Client Success
Jo.healey@intergen.co.nz

22. Thank you!
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