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Best Practices for Managing JD Edwards Data:
Preparing for Upgrades, Migrations and more

  Sambasivam Sampathnathan – World Wide Product Manager
                  IBM Software Group
                      08/16/2011
Today’s Discussion

•  What	
  drives	
  upgrades	
  today?	
  
•  Data	
  management	
  strategies	
  for	
  your	
  upgrade	
  project	
  
•  Archiving	
  and	
  Upgrades	
  
     –  Concepts	
  &	
  Benefits	
  
     –  Key	
  Requirements	
  
•  Managing	
  test	
  data	
  
•  Client	
  Success	
  Story	
  
•  QuesEons	
  &	
  Answers
What Drives Upgrades Today

•  Maximize	
  value	
  from	
  exisEng	
  investments	
  in	
  current	
  
   economic	
  condiEons:	
  Fusion	
  apps	
  sEll	
  under	
  development	
  
•  Changing	
  business	
  processes/requirements	
  
•  ApplicaEon	
  instance	
  consolidaEon	
  
•  Technology	
  –	
  Out	
  with	
  the	
  old,	
  in	
  with	
  the	
  new	
  
    –  New	
  features;	
  industry	
  compliance	
  
    –  Obsolete	
  hardware,	
  middleware	
  &	
  database	
  plaSorms	
  
•  Vendor-­‐imposed	
  upgrade	
  deadlines	
  
Common Drivers of Data Growth

•    OrganizaEon	
  growth	
  
•    Reduce	
  IT	
  Cost	
  
•    Data	
  retenEon	
  compliance	
  
•    Too	
  much	
  of	
  everything	
  
      –  Keeping	
  data	
  “always	
  available”	
  
•  Data	
  mulEplier	
  effect	
  
How are Organizations Responding to Data Growth?



                                                                                               •  Use database
 Performance
                                                                                                  partitioning
                                                                                               •  Use database vendor




                                                                               Database Size
                                                                                                  compression
                                                                                               •  Buy more Storage &
                                                                                                  CPU hardware




 Hardware Capacity


    Forrester estimates that, on average, data repositories for large applications
                      grow by 50% annually (structured data).
                           *Source: Forrester Research, Database Archiving Remains An Important Part Of Enterprise DBMS Strategy, Q3 2007
What is Archiving?

•  Segregate	
  historical	
  enterprise	
  applicaEon	
  data	
  by	
  age,	
  status,	
  
   event	
  or	
  other	
  criteria	
  
•  Copy	
  historical	
  records	
  to	
  a	
  secure	
  archive	
  
•  Delete	
  transacEon	
  details	
  from	
  producEon	
  system	
  
•  Retain	
  access	
  to	
  informaEon	
  for	
  query,	
  reporEng,	
  customer	
  
   service,	
  audit	
  and	
  discovery	
  requests	
  
         Production                                                     Archive


                                                                    Reference Data
                                         Archive
          Historical
                                                                     Historical Data
           Current
What are the Benefits of Archiving?

•  Streamline	
  the	
  upgrade	
  project	
  
    –  Reduce	
  downEme	
  during	
  conversion	
  by	
  50%	
  or	
  more	
  
    –  Improve	
  applicaEon	
  performance	
  from	
  old	
  version	
  to	
  new	
  
       version	
  by	
  reducing	
  OLTP	
  workload	
  
•  Maintain	
  a	
  superior	
  ownership	
  experience	
  –	
  ongoing	
  	
  
    –  Reduce	
  backup	
  and	
  disaster	
  recovery	
  Eme	
  by	
  hours	
  
    –  Lower	
  database	
  maintenance	
  Eme	
  for	
  tasks	
  like	
  reorganizaEons,	
  
       refreshes,	
  clones	
  
    –  Support	
  “compliance	
  readiness”	
  
    –  Ensure	
  consistent	
  performance	
  to	
  Service	
  Level	
  objecEves	
  
    –  Reduce	
  cost	
  of	
  storage	
  and	
  overall	
  TCO	
  
Data Archive Strategy: Questions to Consider

•  What	
  data	
  should	
  I	
  be	
  saving,	
  for	
  how	
  long	
  and	
  for	
  what	
  
   reasons?	
  
•  What	
  data	
  should	
  I	
  be	
  deleEng?	
  
•  How	
  am	
  I	
  going	
  to	
  find	
  the	
  data	
  when	
  I	
  need	
  it?	
  
•  What	
  do	
  I	
  do	
  with	
  the	
  data	
  when	
  I	
  no	
  longer	
  need	
  it?	
  
•  What	
  is	
  the	
  cost/benefit	
  analysis	
  to	
  support	
  an	
  archiving	
  
   soluEon	
  acquisiEon?	
  
•  What	
  is	
  the	
  most	
  appropriate	
  soluEon	
  to	
  meet	
  my	
  archiving	
  
   needs?	
  
Archiving Solution: 4 Key Requirements



1	
     ApplicaEon	
  Intelligent	
               • JD	
  Edwards	
  EnterpriseOne	
  

                                                  • Complete	
  Business	
  Object	
  

2	
     Take	
  the	
  right	
  data	
  out	
  
                                                  • Apply	
  Func>onal	
  Condi>on	
  Checks	
  
                                                  • Accommodate	
  Unique	
  Business	
  
                                                    Requirements	
  


3	
  
                                                  • Support	
  &	
  automate	
  data	
  reten>on	
  
        Store	
  it	
  where	
  you	
               policies	
  as	
  per	
  ILM	
  business	
  requirements	
  
        want	
                                    • Mul>ple	
  formats	
  –	
  DBMS,	
  File	
  



4	
     Access	
  archived	
  data	
  
        when	
  &	
  how	
  you	
  want	
  
                                                  • Na>ve	
  applica>on	
  access	
  
                                                  • Applica>on	
  independent	
  access	
  
1 Application Intelligent
                            •  Complete	
  Business	
  Object	
  
                                 –  Includes	
  pre-­‐defined	
  related	
  J.D.	
  
                                    Edwards	
  tables	
  
                                 –  TransacEon	
  data	
  as	
  well	
  as	
  
                                    contextual	
  and	
  reference	
  data	
  
                            •  Integrity	
  Checks	
  
                            •  Custom	
  columns	
  are	
  recognized	
  
                               automaEcally	
  
                            •  AddiEonal	
  custom	
  tables	
  can	
  be	
  
                               added	
  visually	
  
                            •  SelecEon	
  criteria	
  or	
  integrity	
  
                               checks	
  may	
  be	
  applied	
  to	
  any	
  
                               column:	
  AutomaEcally	
  applied	
  
                               to	
  all	
  related	
  rows.	
  
2   Archive the Right Set of Data



                               Extract

     Production
      Database

                          Archive Solution
    1 - 2 Years
     Current Data
                    •    Access Definitions
                    •    Complete Business Object
                    •    Business Rules
                    •    Validations
2   Archiving a Complete Business Object
                  •    Represents application data record – payment,
                       invoice, customer
                        –  Referentially-intact subset of data across related
                           tables and applications; includes metadata
                  •    Provides “historical reference snapshot” of business
                       activity
                  •    Federated object support across enterprise data
                       stores
2   Complete Business Object - Example
                                                                       F0010
                                                                   Company Master


             F0008                     F0101                            F0006                              F0011
                                                                    Business Unit                       Batch Control
        Fiscal Data Pattern         Address Book                  Master (closed jobs)



             F0012                     F0018                            F0911                             F0911T
              AAI’s                    Tax Table                    General Ledger                         GL Tag



             F0025                         F4008                                                           F0902
        Ledger Type Master                 Tax Area                                                   Account Balances


                                                                        F0901                              F0909
                                                                     Account Master                   Chart of Accounts

     Records in table removed from
     database during archive process           •      Represents application data record – payment, invoice,
                                                      customer
     Table captured as reference
     table during archive process                      –    Referentially-intact subset of data across related tables and
                                                            applications; includes metadata
     All Records included                      •      Provides “historical reference snapshot” of business activity
                                               •      Federated object support across enterprise data stores
2   Business Rules & Validations Example

•  Both	
  invoice	
  closed	
  date	
  and	
  receipt	
  GL	
  Date	
  must	
  fall	
  within	
  
   the	
  specified	
  period	
  
•  The	
  invoice	
  and	
  receipt	
  are	
  posted	
  and	
  all	
  corresponding	
  G/L	
  
   entries	
  are	
  posted	
  
•  All	
  the	
  invoices	
  must	
  be	
  paid	
  and	
  the	
  payment	
  status	
  must	
  
   be	
  equal	
  to	
  ‘P’	
  
•  The	
  domesEc	
  and	
  foreign	
  open	
  amounts	
  both	
  must	
  be	
  equal	
  
   to	
  zero	
  
•  Recurrent	
  invoices	
  (doc.	
  type	
  RR)	
  are	
  only	
  archived	
  if	
  the	
  
   number	
  of	
  installments	
  is	
  blank	
  
3 Store It Where you Want
                                                                                       Compressed




                                                       Active/Historical Online
                                             2 - 4 Years
                                                                                        Archives


                                                                                           XML
                           Extract

 Production                                                                               Archive
  Database                                                                               Database




                                                    On/Near-Line Archive
                                            4 - 6 Years
                      Archive Solution
                                                                                             Non DBMS
1 - 2 Years                                                                                  Retention Platform
  Current Data
                 •     Access Definitions                                         ATA File Server
                 •     Complete Business                                          SATA / FATA disk
                       Object
                 •     Business Rules       6+ Years
                                                    Off-Line Archive
                                                                                  Off-line Retention Platform
                 •     Validations                                                CD,Tape,Optical, WORM
                                                                                  HP StorageWorks™, IBM TSM
                                                                                  NetApp NearStore® SnapLock™,
                                                                                  IBM Information Archive/TSM
                                                                                  EMC Centera™.
3     Support ILM Business Requirement

                             FuncEonal	
  Usage	
  /	
  Access	
  Requirements	
  Over	
  Time	
  
                                                                                         ExcepEon-­‐based,	
  
                                                             Infrequent,	
                  ApplicaEon-­‐
                                    Frequent,	
                Ad-­‐Hoc,	
                 Independent	
  
                                   ApplicaEon-­‐            Query-­‐based	
                        Access	
                Complete	
  DeleEon	
  	
  
                                      Based	
               Access	
  	
  	
  (Self-­‐       	
  (24-­‐hour	
  IT	
          (Dictates	
  storage	
  
      Business	
  Object	
           Access	
                       Help)	
                    response)	
                       planning)	
  
    Journals	
  (GL)	
             Current	
  –	
  2Y	
       Years	
  3	
  –	
  5	
         Years	
  6	
  -­‐	
  10	
             Year	
  11	
  

    Invoices	
  (AP)	
             Current	
  –	
  2Y	
       Years	
  3	
  –	
  5	
         Years	
  6	
  -­‐	
  10	
             Year	
  11	
  

    TransacEons	
  (AR)	
          Current	
  –	
  2Y	
       Years	
  3	
  –	
  5	
         Years	
  6	
  -­‐	
  10	
             Year	
  11	
  

    Purch.	
  Orders	
  (PO)	
     Current	
  Year	
              Year	
  2	
                Years	
  3	
  -­‐	
  10	
             Year	
  11	
  

    Sales	
  Order	
  (SO)	
       Current	
  –	
  2Y	
       Years	
  3	
  –	
  5	
         Years	
  6	
  -­‐	
  10	
             Year	
  11	
  

    Fixed	
  Assets	
  (FA)	
      Current	
  Year	
              Year	
  2	
                Years	
  3	
  -­‐	
  10	
             Year	
  11	
  
4 Access Archived Data




                                                    Active/Historical Online
                                                                                   Compressed




                                          2 - 4 Years
                                                                                    Archives


                                                                                       XML                    U
                                                                                                              N
                           Extract                                                                            I   Native Application
                                                                                      Archive                          Access
                                                                                                              V
Production                                                                           Database
                                                                                                              E
 Database                Restore
                                                                                                              R




                                                 On/Near-Line Archive
                                                                                                              S




                                         4 - 6 Years
1-2                   Archive Solution                                                   Non DBMS             A      IBM Mashups
Years                                                                                    Retention Platform   L
Current Data
               •    Access Definitions                                         ATA File Server
               •    Complete Business                                          EMC Centera™, DR550, Etc.
                                                                                                              A
                    Object                                                                                    C
               •    Business Rules                                                                            C
                                         6+ Years
                                                 Off-Line Archive


                                                                               Off-line Retention Platform
               •    Validations                                                CD,Tape,Optical, WORM          E   Additional Options

                                                                               HP StorageWorks™, IBM TSM      S      ODBC / JDBC
                                                                               NetApp NearStore® SnapLock™,   S          XML
                                                                               IBM Total Storage® solutions               SQL
                                                                                  (including the DR550)
                                                                               EMC Centera™.                         Excel /    Access
4 Access Archived Data Thru Reporting Tools
                      Reporting Solution Options
                       • Report Writers:
                            •  Cognos
                            •  Business Objects
                            •  Discoverer
                       • Mashup Center                    Archive
                       • Access
                       • Any SQL-based tool set
                       • Browser
                       • Java Application


           •    Open & independent
           •    No training of end users or audit staff
           •    Leverage existing tools and skills
           •    OLTP not required
Where Does Archiving Fit?

1.	
  Archive	
  before	
  an	
  Upgrade	
  
    –  Reduces	
  amount	
  of	
  data	
  to	
  convert	
  during	
  producEon	
  cutover	
  
    –  Reduces	
  downEme	
  during	
  upgrade	
  


2.	
  Archive	
  in	
  Parallel	
  with	
  an	
  Upgrade	
  
    –  Combines	
  common	
  technical	
  and	
  funcEonal	
  tasks	
  to	
  save	
  
       overall	
  elapsed	
  Eme	
  	
  
         •  Technical	
  Tasks:	
  	
  Validate	
  individual	
  steps	
  (such	
  as	
  moving	
  query	
  
            tables	
  forward),	
  validaEng	
  new	
  technical	
  environment,	
  
            performance	
  tesEng	
  
         •  FuncEonal/Business	
  Tasks:	
  Reconciling	
  “before”	
  &	
  “aner”	
  results,	
  
            regression	
  tesEng	
  on	
  key	
  business	
  processes	
  (such	
  as	
  payroll	
  
            processing	
  or	
  financial	
  close)	
  
1. Archive Before Upgrade


   Older Version              Upgrade Project       Upgraded Version



    Application     Archive
       Data
   Current Data                                           Current Data

    Application                  Archives                 Application              Archives




                         Universal Access to Application Data



      Application         ODBC / JDBC               XML                  Report Writer
2. Archive & Upgrade Projects in Parallel

  Older Version                               Upgraded Version
                     Upgrade Project
                                                                 Archive
  Application
     Data            Archive Planning            Current Data

  Application                                    Application                     Archives




                     Universal Access to Application Data



       Application    ODBC / JDBC               XML              Report Writer
Data Multiplier Effect
                           Dev

                    Test                               Back-up
                                               1 TB
             UA
                                                 Disaster
             1 TB                       1 TB     Recovery
                                                                            ERP/CRM
                                                                 1 TB       Application
Dev
                             Back-up                                                                   Dev
      Test                                                                                Back-          Test
                                                                                            up
             UA                                                                                                 UA
                                                 Master Data         Data                   Disaster
                                 Disaster                      Warehouses
                                 Recovery                                                  Recovery


  The Actual Data Burden = Size of all production database + all replicated clones
      According to Forrester, on average, data repositories for large applications
                      grows by 50% annually (structured data)!
Creation of Test Environment: Current Practices

#1 - Clone Production                                  #2 – Write SQL


                Clone Production

                Request for Copy                         Write SQL                     •  Complex
                                                                           Extract     •  Subject to Change
                                   Wait

     After
                                                                           Changes
   Production                             Production                                        After
                                                           Extract
    Database                               Database
      Copy                                   Copy
                      Changes                            •  RI Accuracy?                Expensive,
                                                         •  Right Data?                 Dedicated Staff,
   Manual examination:                                                                  Ongoing
           Right data?                                                                  Responsibility
       What Changed?
       Correct results?                                               Share test database
    Unintended Result?                                                with everyone else
 Someone else modify?
Effective Test Data Management
Production or Production Clone
                                                     Relational subset
                               Extract                                 Load / Mask
                                                                       Insert / Update
            2TB                                                        Compare


                                                                                         25 GB
                                                          25 GB                    Development
• Create targeted, right-sized test
  environments
                                                         Unit Test
• Substitute sensitive data with fictionalized yet
  contextually accurate data
• Easily refresh, reset and maintain test
  environments                                                                              50 GB
                                                                     100 GB
• Compare data to pinpoint and resolve
  application defects faster                                                                Training
                                                                  Integration
• Accelerate release schedules                                        Test
Testing Best Practices - Oracle


Tip #27—Test with a Representative Subset of Production Data
“When performing the development upgrade, it is important to
leverage a representative subset of production data instead
of an exact copy; this is because the development environment
usually has less capacity in both memory and hard drive space
than the test and production environments. Limiting the size of
the conversion files during the development upgrade will better
ensure that the processes will complete in a timely manner.”
Data in Test & Development Environments

•  62%	
  of	
  companies	
  surveyed	
  use	
  actual	
  customer	
  
   data	
  instead	
  of	
  disguised	
  data	
  to	
  test	
  applicaEons	
  
   during	
  the	
  development	
  process	
  
        –  50%	
  of	
  respondents	
  have	
  no	
  way	
  of	
  knowing	
  if	
  the	
  data	
  
           used	
  in	
  tesEng	
  had	
  been	
  compromised.	
  
•  52%	
  of	
  respondents	
  outsourced	
  applicaEon	
  tesEng	
  
        –  49%	
  shared	
  live	
  data	
  




Source: The Ponemon Institute. The Insecurity of Test Data: The Unseen Crisis
Mask Data in Non-Production Environments

•  Also	
  known	
  as:	
  data	
  de-­‐idenEficaEon,	
  depersonalizaEon,	
  
   desensiEzaEon,	
  obfuscaEon,	
  data	
  scrubbing	
  
•  Technology	
  that	
  helps	
  conceal	
  real	
  data	
  
•  Scrambles	
  data	
  to	
  create	
  new,	
  legible	
  data	
  	
  
•  Retains	
  the	
  data's	
  properEes,	
  such	
  as	
  its	
  width,	
  type	
  and	
  format	
  
•  Common	
  data	
  masking	
  algorithms	
  include	
  random,	
  substring,	
  
   concatenaEon,	
  date	
  aging	
  
•  Used	
  in	
  non-­‐producEon	
  environments	
  as	
  a	
  Best	
  PracEce	
  to	
  
   protect	
  sensiEve	
  data	
  
De-identify Data Without Impacting Dev & Test

•  Mask	
  or	
  de-­‐idenEfy	
  sensiEve	
  data	
  elements	
  that	
  could	
  be	
  used	
  to	
  
   idenEfy	
  an	
  individual	
  
•  Ensure	
  masked	
  data	
  is	
  contextually	
  appropriate	
  to	
  the	
  data	
  it	
  replaced,	
  
   so	
  as	
  not	
  to	
  impede	
  tesEng	
  
             •  Data	
  is	
  realisEc	
  but	
  ficEonal	
  
             •  Masked	
  data	
  is	
  within	
  permissible	
  range	
  of	
  values	
  
•  Support	
  referenEal	
  integrity	
  of	
  the	
  masked	
  data	
  elements	
  to	
  prevent	
  
   errors	
  in	
  tesEng	
  	
  

                                                                                 Personal identifiable
                                                                                 information is masked
                                                                                 with realistic but fictional
                                                                                 data for testing &
                                                                                 development purposes.
 JASON MICHAELS                             ROBERT SMITH
Why Retire or Consolidate Applications

 •  Redundant	
  systems	
  acquired	
  via	
  
    mergers	
  and	
  acquisiEons	
  
 •  Line	
  of	
  business	
  divested	
  
 •  Legacy	
  technologies	
  not	
  compaEble	
  
    with	
  current	
  	
  IT	
  direcEon	
  
 •  Required	
  technical	
  skills	
  or	
  
    applicaEon	
  knowledge	
  no	
  longer	
  
    available	
  
 •  Budget	
  pressures	
  –	
  do	
  more	
  with	
  
    less!	
  
Retire Unused Legacy Applications

•  Consolidate	
  mulEple	
  applicaEons	
  into	
  a	
  single	
  instance	
  and	
  
   reEre	
  unused	
  applicaEons	
  
     –  Move	
  from	
  home	
  grown	
  to	
  packaged	
  system	
  
     –  Consolidate	
  similar	
  systems	
  due	
  to	
  mergers	
  and	
  acquisiEons	
  
•  Consolidate	
  an	
  independent	
  business	
  process	
  with	
  others	
  
     –  Move	
  automaEon	
  capabiliEes	
  into	
  a	
  single	
  system	
  and	
  reEre	
  
        independent	
  applicaEon	
  
•  Move	
  applicaEon	
  from	
  an	
  old	
  to	
  new	
  architecture	
  	
  
     –  Not	
  all	
  data	
  is	
  relevant	
  for	
  the	
  move,	
  but	
  it	
  must	
  be	
  retained	
  
•  Shut	
  down	
  legacy	
  system	
  without	
  a	
  replacement	
  

In	
  almost	
  ALL	
  cases,	
  access	
  to	
  legacy	
  data	
  MUST	
  be	
  retained	
  
        while	
  the	
  applica<on	
  and	
  database	
  are	
  eliminated	
  
Retire the Application, Not the Data

Archiving allows you to move the data needed while
maintaining access to the original data in its business-
object form without the original application.


         Benefits	
  
             –  Reduce	
  IT	
  infrastructure	
  costs	
  (hardware,	
  
                sonware,	
  labor	
  costs)	
  
             –  Reduce	
  infrastructure	
  complexity	
  (eliminate	
  
                confusion)	
  
             –  Reclaim	
  assets	
  	
  
About IBM Optim

•  Proven	
  leader	
  in	
  Integrated	
  Data	
  Management	
  
   (IDM):	
  
     –  Manage	
  and	
  Control	
  Data	
  Growth	
  
     –  Data	
  RetenEon,	
  Compliance	
  &	
  Discovery	
  
     –  Speed	
  ApplicaEon	
  Delivery	
  &	
  Quality	
  with	
  Test	
  Data	
  
        Management	
  
     –  Speed	
  ApplicaEon	
  Upgrades	
  &	
  MigraEons	
  
     –  ApplicaEon	
  ReErement	
  
     –  Improve	
  Storage	
  Management	
  –	
  ILM	
  
     –  Improve	
  ApplicaEon	
  	
  Performance	
  and	
  SLAs	
  
•  Solving	
  complex	
  data	
  management	
  issues	
  since	
  
   1989	
  
•  Global	
  company:	
  2500	
  clients;	
  50%	
  of	
  Fortune	
  500	
  
•  Recognized	
  by	
  Gartner,	
  IDC,	
  META	
  as	
  EDM	
  
   industry	
  leader	
  with	
  46%	
  market	
  share.	
  
IBM Optim™ Solutions
                       •  Op>m	
  Data	
  Growth	
  Solu>on	
  
                          (Archiving)	
  
                            –    Improve	
  performance	
  
                            –    Control	
  data	
  growth,	
  save	
  storage	
  
                            –    Support	
  retenEon	
  compliance	
  
                            –    Enable	
  applicaEon	
  reErement	
  
                            –    Streamline	
  upgrades	
  
                       •  Op>m	
  Test	
  Data	
  Management	
  
                          Solu>on	
  
                            –  Create	
  targeted,	
  right	
  sized	
  test	
  
                               environments	
  	
  
                            –  Improve	
  applicaEon	
  quality	
  
                            –  Speed	
  iteraEve	
  tesEng	
  processes	
  
                       •  Op>m	
  Data	
  Privacy	
  Solu>on	
  
                            –  Mask	
  confidenEal	
  data	
  
                            –  Comply	
  with	
  privacy	
  policies	
  
IBM Optim: Enterprise Architecture


                                                     Discovery
  Test Data Management                 Data Privacy            Data Growth            Application Retirement




 Organization environments are diverse, yet interrelated; therefore what you use to manage the data MUST support across
                                                      your environment
Success Story: Application Upgrade & Cost

 Challenge                                          Business Benefits
                                                    §  The upgrade and data conversion was
§  Leveraging their Oracle packaged-                   completed over a 3-day weekend, eliminating
    application for manufacturing, shipping and         the need for downtime during business hours.
    finance. Since installing in 2003, the system   §  Archived data is still accessible to functional
    has grown tremendously, from 300 GB to              users via an archive database, so there was
    more than 1 TB of information.                      minimal training needed.
§  Calculated it would take 5 to 7 business        §  Archived data was stored on “tier 2” storage.
    days to perform the upgrade and data                This provided an estimated annual savings of
    conversion. That amount of downtime for a           $75,000-$80,000 in storage costs.
    business critical application would be          §  Archiving project was completed 3 weeks
    unacceptable.                                       ahead of schedule, allowing for additional
                                                        preparation time for the upgrade project itself.


                                                     “Without IBM Optim software, it would have taken
                                                     us nearly twice as long to upgrade our ERP
 Solution                                            application, forcing us to shut down
                                                     manufacturing. Instead, we completed the
 •  IBM InfoSphere Optim Data Growth Solution        process in one three-day weekend without any
                                                     business interruption.”
Other Examples



Objective:                Objective:                    Objective:                    Objective:
Minimize business         Need to reduce                Need to reduce the            Minimize business
disruption during JD      projected system              database size of enterprise   disruption during JD
Edwards upgrade and       downtime for JD               system, and manage the        Edwards upgrade and
improve system            Edwards upgrade from 8        ongoing data growth for       control 25% annual data
performance to support    days to 3 days to avoid       financial and supply chain    growth & corresponding
business operations       business disruption           information                   storage costs




Solution:                 Solution:                     Solution:                     Solution:
Optim Data Growth         Optim Data Growth             Optim Data Growth             Optim Data Growth
Solution for JD Edwards   Solution for JD Edwards       Solution for JD Edwards       Solution for JD Edwards
EnterpriseOne             EnterpriseOne                 EnterpriseOne                 EnterpriseOne

Reduced the volume of     Completed upgrade and         Reduced the database size     Attained a 50% reduction in
audit trail & workflow    data conversion over a 3-     & implemented data growth     their needed future
activity by 63%,          day weekend, eliminating      strategy, creating a 50%      purchases of data storage,
shortening data           downtime during business      reduction in system           streamlined the data
conversion window and     hours; stored archive data    maintenance and 300%          migration process during
improving system          on “tier 2” storage, saving   improvement in query times    the upgrade project, and
performance.              $80K annually in storage                                    reduced the time needed
                          costs                                                       for ongoing maintenance
Featured List of Optim JD Edwards Customers
Enterprise Customers
What’s the Take-Away?

•  Define	
  your	
  InformaEon	
  Lifecycle	
  Management	
  (ILM)	
  
   requirements	
  
    –  What	
  needs	
  to	
  be	
  archived	
  
    –  How	
  long	
  you	
  need	
  to	
  hold	
  on	
  to	
  them	
  
•  “We’re	
  an	
  IT	
  shop	
  delivering	
  business	
  value”	
  
•  Today’s	
  IT	
  strategies	
  should	
  provide	
  an	
  immediate	
  payback	
  
   AND	
  set	
  the	
  stage	
  for	
  future	
  innovaEon	
  
    –    Understand	
  your	
  data	
  
    –    Manage	
  data	
  growth	
  via	
  archiving	
  
    –    Use	
  subsets	
  for	
  test	
  data	
  creaEon	
  
    –    Mask	
  data	
  in	
  non-­‐producEon	
  environments	
  
    –    ReEre/consolidate	
  legacy/unused	
  applicaEons	
  
In Closing…..

•  You	
  are	
  most	
  welcome	
  to	
  join	
  me	
  at	
  the	
  IBM	
  Booth	
  aner	
  this	
  
   session	
  to	
  discuss	
  this	
  presentaEon	
  or	
  your	
  specific	
  quesEons	
  
   or	
  requirements	
  
•  We’d	
  appreciate	
  if	
  you	
  can	
  complete	
  the	
  evaluaEon	
  form	
  on	
  
   your	
  seat	
  	
  and	
  deposit	
  in	
  the	
  box	
  at	
  the	
  IBM	
  Booth	
  	
  ….	
  you’ll	
  
   also	
  have	
  a	
  chance	
  to	
  win	
  one	
  of	
  	
  3	
  iPads!	
  	
  	
  	
  	
  	
  	
  
•  All	
  IBM	
  Summit	
  presentaEon	
  sessions	
  are	
  noted	
  in	
  the	
  flyer	
  
   on	
  your	
  seat	
  to	
  help	
  plan	
  your	
  parEcipaEon	
  …	
  we’d	
  love	
  to	
  
   see	
  you	
  at	
  some	
  more	
  of	
  our	
  sessions!	
  
•  Break	
  Free	
  at	
  our	
  next	
  IBM	
  event	
  …	
  see	
  the	
  invitaEon	
  
   envelope	
  on	
  your	
  seat	
  for	
  details.	
  
Thank	
  You	
  
Disclaimers	
  
IBM	
  customers	
  are	
  responsible	
  for	
  ensuring	
  their	
  own	
  compliance	
  with	
  legal	
  
requirements.	
  It	
  is	
  the	
  customer's	
  sole	
  responsibility	
  to	
  obtain	
  advice	
  of	
  competent	
  legal	
  
counsel	
  as	
  to	
  the	
  iden>fica>on	
  and	
  interpreta>on	
  of	
  any	
  relevant	
  laws	
  and	
  regulatory	
  
requirements	
  that	
  may	
  affect	
  the	
  customer's	
  business	
  and	
  any	
  ac>ons	
  the	
  customer	
  may	
  
need	
  to	
  take	
  to	
  comply	
  with	
  such	
  laws.	
  	
  	
  
IBM	
  does	
  not	
  provide	
  legal	
  advice	
  or	
  represent	
  or	
  warrant	
  that	
  its	
  services	
  or	
  products	
  will	
  
ensure	
  that	
  the	
  customer	
  is	
  in	
  compliance	
  with	
  any	
  law.	
  
The	
  informa>on	
  contained	
  in	
  this	
  documenta>on	
  is	
  provided	
  for	
  informa>onal	
  purposes	
  
only.	
  While	
  efforts	
  were	
  made	
  to	
  verify	
  the	
  completeness	
  and	
  accuracy	
  of	
  the	
  
informa>on	
  provided,	
  it	
  is	
  provided	
  “as	
  is”	
  without	
  warranty	
  of	
  any	
  kind,	
  express	
  or	
  
implied.	
  IBM	
  shall	
  not	
  be	
  responsible	
  for	
  any	
  damages	
  arising	
  out	
  of	
  the	
  use	
  of,	
  or	
  
otherwise	
  related	
  to,	
  this	
  documenta>on	
  or	
  any	
  other	
  documenta>on.	
  Nothing	
  
contained	
  in	
  this	
  documenta>on	
  is	
  intended	
  to,	
  nor	
  shall	
  have	
  the	
  effect	
  of,	
  crea>ng	
  any	
  
warran>es	
  or	
  representa>ons	
  from	
  IBM	
  (or	
  its	
  suppliers	
  or	
  licensors),	
  or	
  altering	
  the	
  
terms	
  and	
  condi>ons	
  of	
  the	
  applicable	
  license	
  agreement	
  governing	
  the	
  use	
  of	
  IBM	
  
so`ware.	
  
Trademarks	
  and	
  disclaimers	
  
Intel,	
  Intel	
  logo,	
  Intel	
  Inside,	
  Intel	
  Inside	
  logo,	
  Intel	
  Centrino,	
  Intel	
  Centrino	
  logo,	
  Celeron,	
  Intel	
  Xeon,	
  Intel	
  SpeedStep,	
  Itanium,	
  and	
  Pen>um	
  are	
  trademarks	
  or	
  
registered	
  	
  trademarks	
  of	
  Intel	
  Corpora>on	
  or	
  its	
  subsidiaries	
  in	
  the	
  United	
  States	
  and	
  other	
  countries./	
  	
  Linux	
  is	
  a	
  registered	
  trademark	
  of	
  Linus	
  Torvalds	
  in	
  the	
  
United	
  States,	
  other	
  countries,	
  or	
  both.	
  
Microso`,	
  Windows,	
  Windows	
  NT,	
  and	
  the	
  Windows	
  logo	
  are	
  trademarks	
  of	
  Microso`	
  Corpora>on	
  in	
  the	
  United	
  States,	
  other	
  countries,	
  or	
  both.	
  	
  IT	
  
Infrastructure	
  Library	
  is	
  a	
  registered	
  trademark	
  of	
  the	
  Central	
  Computer	
  and	
  Telecommunica>ons	
  Agency	
  which	
  is	
  now	
  part	
  of	
  the	
  Office	
  of	
  Government	
  
Commerce.	
  	
  ITIL	
  is	
  a	
  registered	
  trademark,	
  and	
  a	
  registered	
  community	
  trademark	
  of	
  the	
  Office	
  of	
  Government	
  Commerce,	
  and	
  is	
  registered	
  in	
  the	
  U.S.	
  Patent	
  
and	
  Trademark	
  Office.	
  	
  UNIX	
  is	
  a	
  registered	
  trademark	
  of	
  The	
  Open	
  Group	
  in	
  the	
  United	
  States	
  and	
  other	
  countries.	
  	
  Java	
  and	
  all	
  Java-­‐based	
  trademarks	
  are	
  
trademarks	
  of	
  Sun	
  Microsystems,	
  Inc.	
  in	
  the	
  United	
  States,	
  other	
  countries,	
  or	
  both.	
  	
  Other	
  company,	
  product,	
  or	
  service	
  names	
  may	
  be	
  trademarks	
  or	
  service	
  
marks	
  of	
  others.	
  	
  	
  	
  Informa>on	
  is	
  provided	
  "AS	
  IS"	
  without	
  warranty	
  of	
  any	
  kind.	
  
The	
  customer	
  examples	
  described	
  are	
  presented	
  as	
  illustra>ons	
  of	
  how	
  those	
  customers	
  have	
  used	
  IBM	
  products	
  and	
  the	
  results	
  they	
  may	
  have	
  achieved.	
  	
  
Actual	
  environmental	
  costs	
  and	
  performance	
  characteris>cs	
  may	
  vary	
  by	
  customer.	
  
Informa>on	
  concerning	
  non-­‐IBM	
  products	
  was	
  obtained	
  from	
  a	
  supplier	
  of	
  these	
  products,	
  published	
  announcement	
  material,	
  or	
  other	
  publicly	
  available	
  
sources	
  and	
  does	
  not	
  cons>tute	
  an	
  endorsement	
  of	
  such	
  products	
  by	
  IBM.	
  	
  Sources	
  for	
  non-­‐IBM	
  list	
  prices	
  and	
  performance	
  numbers	
  are	
  taken	
  from	
  publicly	
  
available	
  informa>on,	
  including	
  vendor	
  announcements	
  and	
  vendor	
  worldwide	
  homepages.	
  	
  IBM	
  has	
  not	
  tested	
  these	
  products	
  and	
  cannot	
  confirm	
  the	
  
accuracy	
  of	
  performance,	
  capability,	
  or	
  any	
  other	
  claims	
  related	
  to	
  non-­‐IBM	
  products.	
  	
  Ques>ons	
  on	
  the	
  capability	
  of	
  non-­‐IBM	
  products	
  should	
  be	
  addressed	
  to	
  
the	
  supplier	
  of	
  those	
  products.	
  
All	
  statements	
  regarding	
  IBM	
  future	
  direc>on	
  and	
  intent	
  are	
  subject	
  to	
  change	
  or	
  withdrawal	
  without	
  no>ce,	
  and	
  represent	
  goals	
  and	
  objec>ves	
  only.	
  	
  	
  
Some	
  informa>on	
  addresses	
  an>cipated	
  future	
  capabili>es.	
  	
  Such	
  informa>on	
  is	
  not	
  intended	
  as	
  a	
  defini>ve	
  statement	
  of	
  a	
  commitment	
  to	
  specific	
  levels	
  of	
  
performance,	
  func>on	
  or	
  delivery	
  schedules	
  with	
  respect	
  to	
  any	
  future	
  products.	
  	
  Such	
  commitments	
  are	
  only	
  made	
  in	
  IBM	
  product	
  announcements.	
  	
  The	
  
informa>on	
  is	
  presented	
  here	
  to	
  communicate	
  IBM's	
  current	
  investment	
  and	
  development	
  ac>vi>es	
  as	
  a	
  good	
  faith	
  effort	
  to	
  help	
  with	
  our	
  customers'	
  future	
  
planning.	
  	
  
Performance	
  is	
  based	
  on	
  measurements	
  and	
  projec>ons	
  using	
  standard	
  IBM	
  benchmarks	
  in	
  a	
  controlled	
  environment.	
  	
  The	
  actual	
  throughput	
  or	
  performance	
  
that	
  any	
  user	
  will	
  experience	
  will	
  vary	
  depending	
  upon	
  considera>ons	
  such	
  as	
  the	
  amount	
  of	
  mul>programming	
  in	
  the	
  user's	
  job	
  stream,	
  the	
  I/O	
  configura>on,	
  
the	
  storage	
  configura>on,	
  and	
  the	
  workload	
  processed.	
  	
  Therefore,	
  no	
  assurance	
  can	
  be	
  given	
  that	
  an	
  individual	
  user	
  will	
  achieve	
  throughput	
  or	
  performance	
  
improvements	
  equivalent	
  to	
  the	
  ra>os	
  stated	
  here.	
  
Prices	
  are	
  suggested	
  U.S.	
  list	
  prices	
  and	
  are	
  subject	
  to	
  change	
  without	
  no>ce.	
  	
  Star>ng	
  price	
  may	
  not	
  include	
  a	
  hard	
  drive,	
  opera>ng	
  system	
  or	
  other	
  features.	
  	
  
Contact	
  your	
  IBM	
  representa>ve	
  or	
  Business	
  Partner	
  for	
  the	
  most	
  current	
  pricing	
  in	
  your	
  geography.	
  
Photographs	
  shown	
  may	
  be	
  engineering	
  prototypes.	
  	
  Changes	
  may	
  be	
  incorporated	
  in	
  produc>on	
  models.	
  	
  
©	
  IBM	
  Corpora>on	
  1994-­‐2008.	
  	
  All	
  rights	
  reserved.	
  
References	
  in	
  this	
  document	
  to	
  IBM	
  products	
  or	
  services	
  do	
  not	
  imply	
  that	
  IBM	
  intends	
  to	
  make	
  them	
  available	
  in	
  every	
  country.	
  
Trademarks	
  of	
  Interna>onal	
  Business	
  Machines	
  Corpora>on	
  in	
  the	
  United	
  States,	
  other	
  countries,	
  or	
  both	
  can	
  be	
  found	
  on	
  the	
  World	
  Wide	
  Web	
  at	
  hip://
www.ibm.com/legal/copytrade.shtml.	
  
	
  

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JDE & Peoplesoft 2 _ Sam Sampathnathan _ Best Practices for Managing Your JD Edwards Data.pdf

  • 1. Best Practices for Managing JD Edwards Data: Preparing for Upgrades, Migrations and more Sambasivam Sampathnathan – World Wide Product Manager IBM Software Group 08/16/2011
  • 2. Today’s Discussion •  What  drives  upgrades  today?   •  Data  management  strategies  for  your  upgrade  project   •  Archiving  and  Upgrades   –  Concepts  &  Benefits   –  Key  Requirements   •  Managing  test  data   •  Client  Success  Story   •  QuesEons  &  Answers
  • 3. What Drives Upgrades Today •  Maximize  value  from  exisEng  investments  in  current   economic  condiEons:  Fusion  apps  sEll  under  development   •  Changing  business  processes/requirements   •  ApplicaEon  instance  consolidaEon   •  Technology  –  Out  with  the  old,  in  with  the  new   –  New  features;  industry  compliance   –  Obsolete  hardware,  middleware  &  database  plaSorms   •  Vendor-­‐imposed  upgrade  deadlines  
  • 4. Common Drivers of Data Growth •  OrganizaEon  growth   •  Reduce  IT  Cost   •  Data  retenEon  compliance   •  Too  much  of  everything   –  Keeping  data  “always  available”   •  Data  mulEplier  effect  
  • 5. How are Organizations Responding to Data Growth? •  Use database Performance partitioning •  Use database vendor Database Size compression •  Buy more Storage & CPU hardware Hardware Capacity Forrester estimates that, on average, data repositories for large applications grow by 50% annually (structured data). *Source: Forrester Research, Database Archiving Remains An Important Part Of Enterprise DBMS Strategy, Q3 2007
  • 6. What is Archiving? •  Segregate  historical  enterprise  applicaEon  data  by  age,  status,   event  or  other  criteria   •  Copy  historical  records  to  a  secure  archive   •  Delete  transacEon  details  from  producEon  system   •  Retain  access  to  informaEon  for  query,  reporEng,  customer   service,  audit  and  discovery  requests   Production Archive Reference Data Archive Historical Historical Data Current
  • 7. What are the Benefits of Archiving? •  Streamline  the  upgrade  project   –  Reduce  downEme  during  conversion  by  50%  or  more   –  Improve  applicaEon  performance  from  old  version  to  new   version  by  reducing  OLTP  workload   •  Maintain  a  superior  ownership  experience  –  ongoing     –  Reduce  backup  and  disaster  recovery  Eme  by  hours   –  Lower  database  maintenance  Eme  for  tasks  like  reorganizaEons,   refreshes,  clones   –  Support  “compliance  readiness”   –  Ensure  consistent  performance  to  Service  Level  objecEves   –  Reduce  cost  of  storage  and  overall  TCO  
  • 8. Data Archive Strategy: Questions to Consider •  What  data  should  I  be  saving,  for  how  long  and  for  what   reasons?   •  What  data  should  I  be  deleEng?   •  How  am  I  going  to  find  the  data  when  I  need  it?   •  What  do  I  do  with  the  data  when  I  no  longer  need  it?   •  What  is  the  cost/benefit  analysis  to  support  an  archiving   soluEon  acquisiEon?   •  What  is  the  most  appropriate  soluEon  to  meet  my  archiving   needs?  
  • 9. Archiving Solution: 4 Key Requirements 1   ApplicaEon  Intelligent   • JD  Edwards  EnterpriseOne   • Complete  Business  Object   2   Take  the  right  data  out   • Apply  Func>onal  Condi>on  Checks   • Accommodate  Unique  Business   Requirements   3   • Support  &  automate  data  reten>on   Store  it  where  you   policies  as  per  ILM  business  requirements   want   • Mul>ple  formats  –  DBMS,  File   4   Access  archived  data   when  &  how  you  want   • Na>ve  applica>on  access   • Applica>on  independent  access  
  • 10. 1 Application Intelligent •  Complete  Business  Object   –  Includes  pre-­‐defined  related  J.D.   Edwards  tables   –  TransacEon  data  as  well  as   contextual  and  reference  data   •  Integrity  Checks   •  Custom  columns  are  recognized   automaEcally   •  AddiEonal  custom  tables  can  be   added  visually   •  SelecEon  criteria  or  integrity   checks  may  be  applied  to  any   column:  AutomaEcally  applied   to  all  related  rows.  
  • 11. 2 Archive the Right Set of Data Extract Production Database Archive Solution 1 - 2 Years Current Data •  Access Definitions •  Complete Business Object •  Business Rules •  Validations
  • 12. 2 Archiving a Complete Business Object •  Represents application data record – payment, invoice, customer –  Referentially-intact subset of data across related tables and applications; includes metadata •  Provides “historical reference snapshot” of business activity •  Federated object support across enterprise data stores
  • 13. 2 Complete Business Object - Example F0010 Company Master F0008 F0101 F0006 F0011 Business Unit Batch Control Fiscal Data Pattern Address Book Master (closed jobs) F0012 F0018 F0911 F0911T AAI’s Tax Table General Ledger GL Tag F0025 F4008 F0902 Ledger Type Master Tax Area Account Balances F0901 F0909 Account Master Chart of Accounts Records in table removed from database during archive process •  Represents application data record – payment, invoice, customer Table captured as reference table during archive process –  Referentially-intact subset of data across related tables and applications; includes metadata All Records included •  Provides “historical reference snapshot” of business activity •  Federated object support across enterprise data stores
  • 14. 2 Business Rules & Validations Example •  Both  invoice  closed  date  and  receipt  GL  Date  must  fall  within   the  specified  period   •  The  invoice  and  receipt  are  posted  and  all  corresponding  G/L   entries  are  posted   •  All  the  invoices  must  be  paid  and  the  payment  status  must   be  equal  to  ‘P’   •  The  domesEc  and  foreign  open  amounts  both  must  be  equal   to  zero   •  Recurrent  invoices  (doc.  type  RR)  are  only  archived  if  the   number  of  installments  is  blank  
  • 15. 3 Store It Where you Want Compressed Active/Historical Online 2 - 4 Years Archives XML Extract Production Archive Database Database On/Near-Line Archive 4 - 6 Years Archive Solution Non DBMS 1 - 2 Years Retention Platform Current Data •  Access Definitions ATA File Server •  Complete Business SATA / FATA disk Object •  Business Rules 6+ Years Off-Line Archive Off-line Retention Platform •  Validations CD,Tape,Optical, WORM HP StorageWorks™, IBM TSM NetApp NearStore® SnapLock™, IBM Information Archive/TSM EMC Centera™.
  • 16. 3 Support ILM Business Requirement FuncEonal  Usage  /  Access  Requirements  Over  Time   ExcepEon-­‐based,   Infrequent,   ApplicaEon-­‐ Frequent,   Ad-­‐Hoc,   Independent   ApplicaEon-­‐ Query-­‐based   Access   Complete  DeleEon     Based   Access      (Self-­‐  (24-­‐hour  IT   (Dictates  storage   Business  Object   Access   Help)   response)   planning)   Journals  (GL)   Current  –  2Y   Years  3  –  5   Years  6  -­‐  10   Year  11   Invoices  (AP)   Current  –  2Y   Years  3  –  5   Years  6  -­‐  10   Year  11   TransacEons  (AR)   Current  –  2Y   Years  3  –  5   Years  6  -­‐  10   Year  11   Purch.  Orders  (PO)   Current  Year   Year  2   Years  3  -­‐  10   Year  11   Sales  Order  (SO)   Current  –  2Y   Years  3  –  5   Years  6  -­‐  10   Year  11   Fixed  Assets  (FA)   Current  Year   Year  2   Years  3  -­‐  10   Year  11  
  • 17. 4 Access Archived Data Active/Historical Online Compressed 2 - 4 Years Archives XML U N Extract I Native Application Archive Access V Production Database E Database Restore R On/Near-Line Archive S 4 - 6 Years 1-2 Archive Solution Non DBMS A IBM Mashups Years Retention Platform L Current Data •  Access Definitions ATA File Server •  Complete Business EMC Centera™, DR550, Etc. A Object C •  Business Rules C 6+ Years Off-Line Archive Off-line Retention Platform •  Validations CD,Tape,Optical, WORM E Additional Options HP StorageWorks™, IBM TSM S ODBC / JDBC NetApp NearStore® SnapLock™, S XML IBM Total Storage® solutions SQL (including the DR550) EMC Centera™. Excel / Access
  • 18. 4 Access Archived Data Thru Reporting Tools Reporting Solution Options • Report Writers: •  Cognos •  Business Objects •  Discoverer • Mashup Center Archive • Access • Any SQL-based tool set • Browser • Java Application •  Open & independent •  No training of end users or audit staff •  Leverage existing tools and skills •  OLTP not required
  • 19. Where Does Archiving Fit? 1.  Archive  before  an  Upgrade   –  Reduces  amount  of  data  to  convert  during  producEon  cutover   –  Reduces  downEme  during  upgrade   2.  Archive  in  Parallel  with  an  Upgrade   –  Combines  common  technical  and  funcEonal  tasks  to  save   overall  elapsed  Eme     •  Technical  Tasks:    Validate  individual  steps  (such  as  moving  query   tables  forward),  validaEng  new  technical  environment,   performance  tesEng   •  FuncEonal/Business  Tasks:  Reconciling  “before”  &  “aner”  results,   regression  tesEng  on  key  business  processes  (such  as  payroll   processing  or  financial  close)  
  • 20. 1. Archive Before Upgrade Older Version Upgrade Project Upgraded Version Application Archive Data Current Data Current Data Application Archives Application Archives Universal Access to Application Data Application ODBC / JDBC XML Report Writer
  • 21. 2. Archive & Upgrade Projects in Parallel Older Version Upgraded Version Upgrade Project Archive Application Data Archive Planning Current Data Application Application Archives Universal Access to Application Data Application ODBC / JDBC XML Report Writer
  • 22. Data Multiplier Effect Dev Test Back-up 1 TB UA Disaster 1 TB 1 TB Recovery ERP/CRM 1 TB Application Dev Back-up Dev Test Back- Test up UA UA Master Data Data Disaster Disaster Warehouses Recovery Recovery The Actual Data Burden = Size of all production database + all replicated clones According to Forrester, on average, data repositories for large applications grows by 50% annually (structured data)!
  • 23. Creation of Test Environment: Current Practices #1 - Clone Production #2 – Write SQL Clone Production Request for Copy Write SQL •  Complex Extract •  Subject to Change Wait After Changes Production Production After Extract Database Database Copy Copy Changes •  RI Accuracy? Expensive, •  Right Data? Dedicated Staff, Manual examination: Ongoing Right data? Responsibility What Changed? Correct results? Share test database Unintended Result? with everyone else Someone else modify?
  • 24. Effective Test Data Management Production or Production Clone Relational subset Extract Load / Mask Insert / Update 2TB Compare 25 GB 25 GB Development • Create targeted, right-sized test environments Unit Test • Substitute sensitive data with fictionalized yet contextually accurate data • Easily refresh, reset and maintain test environments 50 GB 100 GB • Compare data to pinpoint and resolve application defects faster Training Integration • Accelerate release schedules Test
  • 25. Testing Best Practices - Oracle Tip #27—Test with a Representative Subset of Production Data “When performing the development upgrade, it is important to leverage a representative subset of production data instead of an exact copy; this is because the development environment usually has less capacity in both memory and hard drive space than the test and production environments. Limiting the size of the conversion files during the development upgrade will better ensure that the processes will complete in a timely manner.”
  • 26. Data in Test & Development Environments •  62%  of  companies  surveyed  use  actual  customer   data  instead  of  disguised  data  to  test  applicaEons   during  the  development  process   –  50%  of  respondents  have  no  way  of  knowing  if  the  data   used  in  tesEng  had  been  compromised.   •  52%  of  respondents  outsourced  applicaEon  tesEng   –  49%  shared  live  data   Source: The Ponemon Institute. The Insecurity of Test Data: The Unseen Crisis
  • 27. Mask Data in Non-Production Environments •  Also  known  as:  data  de-­‐idenEficaEon,  depersonalizaEon,   desensiEzaEon,  obfuscaEon,  data  scrubbing   •  Technology  that  helps  conceal  real  data   •  Scrambles  data  to  create  new,  legible  data     •  Retains  the  data's  properEes,  such  as  its  width,  type  and  format   •  Common  data  masking  algorithms  include  random,  substring,   concatenaEon,  date  aging   •  Used  in  non-­‐producEon  environments  as  a  Best  PracEce  to   protect  sensiEve  data  
  • 28. De-identify Data Without Impacting Dev & Test •  Mask  or  de-­‐idenEfy  sensiEve  data  elements  that  could  be  used  to   idenEfy  an  individual   •  Ensure  masked  data  is  contextually  appropriate  to  the  data  it  replaced,   so  as  not  to  impede  tesEng   •  Data  is  realisEc  but  ficEonal   •  Masked  data  is  within  permissible  range  of  values   •  Support  referenEal  integrity  of  the  masked  data  elements  to  prevent   errors  in  tesEng     Personal identifiable information is masked with realistic but fictional data for testing & development purposes. JASON MICHAELS ROBERT SMITH
  • 29. Why Retire or Consolidate Applications •  Redundant  systems  acquired  via   mergers  and  acquisiEons   •  Line  of  business  divested   •  Legacy  technologies  not  compaEble   with  current    IT  direcEon   •  Required  technical  skills  or   applicaEon  knowledge  no  longer   available   •  Budget  pressures  –  do  more  with   less!  
  • 30. Retire Unused Legacy Applications •  Consolidate  mulEple  applicaEons  into  a  single  instance  and   reEre  unused  applicaEons   –  Move  from  home  grown  to  packaged  system   –  Consolidate  similar  systems  due  to  mergers  and  acquisiEons   •  Consolidate  an  independent  business  process  with  others   –  Move  automaEon  capabiliEes  into  a  single  system  and  reEre   independent  applicaEon   •  Move  applicaEon  from  an  old  to  new  architecture     –  Not  all  data  is  relevant  for  the  move,  but  it  must  be  retained   •  Shut  down  legacy  system  without  a  replacement   In  almost  ALL  cases,  access  to  legacy  data  MUST  be  retained   while  the  applica<on  and  database  are  eliminated  
  • 31. Retire the Application, Not the Data Archiving allows you to move the data needed while maintaining access to the original data in its business- object form without the original application. Benefits   –  Reduce  IT  infrastructure  costs  (hardware,   sonware,  labor  costs)   –  Reduce  infrastructure  complexity  (eliminate   confusion)   –  Reclaim  assets    
  • 32. About IBM Optim •  Proven  leader  in  Integrated  Data  Management   (IDM):   –  Manage  and  Control  Data  Growth   –  Data  RetenEon,  Compliance  &  Discovery   –  Speed  ApplicaEon  Delivery  &  Quality  with  Test  Data   Management   –  Speed  ApplicaEon  Upgrades  &  MigraEons   –  ApplicaEon  ReErement   –  Improve  Storage  Management  –  ILM   –  Improve  ApplicaEon    Performance  and  SLAs   •  Solving  complex  data  management  issues  since   1989   •  Global  company:  2500  clients;  50%  of  Fortune  500   •  Recognized  by  Gartner,  IDC,  META  as  EDM   industry  leader  with  46%  market  share.  
  • 33. IBM Optim™ Solutions •  Op>m  Data  Growth  Solu>on   (Archiving)   –  Improve  performance   –  Control  data  growth,  save  storage   –  Support  retenEon  compliance   –  Enable  applicaEon  reErement   –  Streamline  upgrades   •  Op>m  Test  Data  Management   Solu>on   –  Create  targeted,  right  sized  test   environments     –  Improve  applicaEon  quality   –  Speed  iteraEve  tesEng  processes   •  Op>m  Data  Privacy  Solu>on   –  Mask  confidenEal  data   –  Comply  with  privacy  policies  
  • 34. IBM Optim: Enterprise Architecture Discovery Test Data Management Data Privacy Data Growth Application Retirement Organization environments are diverse, yet interrelated; therefore what you use to manage the data MUST support across your environment
  • 35. Success Story: Application Upgrade & Cost Challenge Business Benefits §  The upgrade and data conversion was §  Leveraging their Oracle packaged- completed over a 3-day weekend, eliminating application for manufacturing, shipping and the need for downtime during business hours. finance. Since installing in 2003, the system §  Archived data is still accessible to functional has grown tremendously, from 300 GB to users via an archive database, so there was more than 1 TB of information. minimal training needed. §  Calculated it would take 5 to 7 business §  Archived data was stored on “tier 2” storage. days to perform the upgrade and data This provided an estimated annual savings of conversion. That amount of downtime for a $75,000-$80,000 in storage costs. business critical application would be §  Archiving project was completed 3 weeks unacceptable. ahead of schedule, allowing for additional preparation time for the upgrade project itself. “Without IBM Optim software, it would have taken us nearly twice as long to upgrade our ERP Solution application, forcing us to shut down manufacturing. Instead, we completed the •  IBM InfoSphere Optim Data Growth Solution process in one three-day weekend without any business interruption.”
  • 36. Other Examples Objective: Objective: Objective: Objective: Minimize business Need to reduce Need to reduce the Minimize business disruption during JD projected system database size of enterprise disruption during JD Edwards upgrade and downtime for JD system, and manage the Edwards upgrade and improve system Edwards upgrade from 8 ongoing data growth for control 25% annual data performance to support days to 3 days to avoid financial and supply chain growth & corresponding business operations business disruption information storage costs Solution: Solution: Solution: Solution: Optim Data Growth Optim Data Growth Optim Data Growth Optim Data Growth Solution for JD Edwards Solution for JD Edwards Solution for JD Edwards Solution for JD Edwards EnterpriseOne EnterpriseOne EnterpriseOne EnterpriseOne Reduced the volume of Completed upgrade and Reduced the database size Attained a 50% reduction in audit trail & workflow data conversion over a 3- & implemented data growth their needed future activity by 63%, day weekend, eliminating strategy, creating a 50% purchases of data storage, shortening data downtime during business reduction in system streamlined the data conversion window and hours; stored archive data maintenance and 300% migration process during improving system on “tier 2” storage, saving improvement in query times the upgrade project, and performance. $80K annually in storage reduced the time needed costs for ongoing maintenance
  • 37. Featured List of Optim JD Edwards Customers
  • 39. What’s the Take-Away? •  Define  your  InformaEon  Lifecycle  Management  (ILM)   requirements   –  What  needs  to  be  archived   –  How  long  you  need  to  hold  on  to  them   •  “We’re  an  IT  shop  delivering  business  value”   •  Today’s  IT  strategies  should  provide  an  immediate  payback   AND  set  the  stage  for  future  innovaEon   –  Understand  your  data   –  Manage  data  growth  via  archiving   –  Use  subsets  for  test  data  creaEon   –  Mask  data  in  non-­‐producEon  environments   –  ReEre/consolidate  legacy/unused  applicaEons  
  • 40. In Closing….. •  You  are  most  welcome  to  join  me  at  the  IBM  Booth  aner  this   session  to  discuss  this  presentaEon  or  your  specific  quesEons   or  requirements   •  We’d  appreciate  if  you  can  complete  the  evaluaEon  form  on   your  seat    and  deposit  in  the  box  at  the  IBM  Booth    ….  you’ll   also  have  a  chance  to  win  one  of    3  iPads!               •  All  IBM  Summit  presentaEon  sessions  are  noted  in  the  flyer   on  your  seat  to  help  plan  your  parEcipaEon  …  we’d  love  to   see  you  at  some  more  of  our  sessions!   •  Break  Free  at  our  next  IBM  event  …  see  the  invitaEon   envelope  on  your  seat  for  details.  
  • 42. Disclaimers   IBM  customers  are  responsible  for  ensuring  their  own  compliance  with  legal   requirements.  It  is  the  customer's  sole  responsibility  to  obtain  advice  of  competent  legal   counsel  as  to  the  iden>fica>on  and  interpreta>on  of  any  relevant  laws  and  regulatory   requirements  that  may  affect  the  customer's  business  and  any  ac>ons  the  customer  may   need  to  take  to  comply  with  such  laws.       IBM  does  not  provide  legal  advice  or  represent  or  warrant  that  its  services  or  products  will   ensure  that  the  customer  is  in  compliance  with  any  law.   The  informa>on  contained  in  this  documenta>on  is  provided  for  informa>onal  purposes   only.  While  efforts  were  made  to  verify  the  completeness  and  accuracy  of  the   informa>on  provided,  it  is  provided  “as  is”  without  warranty  of  any  kind,  express  or   implied.  IBM  shall  not  be  responsible  for  any  damages  arising  out  of  the  use  of,  or   otherwise  related  to,  this  documenta>on  or  any  other  documenta>on.  Nothing   contained  in  this  documenta>on  is  intended  to,  nor  shall  have  the  effect  of,  crea>ng  any   warran>es  or  representa>ons  from  IBM  (or  its  suppliers  or  licensors),  or  altering  the   terms  and  condi>ons  of  the  applicable  license  agreement  governing  the  use  of  IBM   so`ware.  
  • 43. Trademarks  and  disclaimers   Intel,  Intel  logo,  Intel  Inside,  Intel  Inside  logo,  Intel  Centrino,  Intel  Centrino  logo,  Celeron,  Intel  Xeon,  Intel  SpeedStep,  Itanium,  and  Pen>um  are  trademarks  or   registered    trademarks  of  Intel  Corpora>on  or  its  subsidiaries  in  the  United  States  and  other  countries./    Linux  is  a  registered  trademark  of  Linus  Torvalds  in  the   United  States,  other  countries,  or  both.   Microso`,  Windows,  Windows  NT,  and  the  Windows  logo  are  trademarks  of  Microso`  Corpora>on  in  the  United  States,  other  countries,  or  both.    IT   Infrastructure  Library  is  a  registered  trademark  of  the  Central  Computer  and  Telecommunica>ons  Agency  which  is  now  part  of  the  Office  of  Government   Commerce.    ITIL  is  a  registered  trademark,  and  a  registered  community  trademark  of  the  Office  of  Government  Commerce,  and  is  registered  in  the  U.S.  Patent   and  Trademark  Office.    UNIX  is  a  registered  trademark  of  The  Open  Group  in  the  United  States  and  other  countries.    Java  and  all  Java-­‐based  trademarks  are   trademarks  of  Sun  Microsystems,  Inc.  in  the  United  States,  other  countries,  or  both.    Other  company,  product,  or  service  names  may  be  trademarks  or  service   marks  of  others.        Informa>on  is  provided  "AS  IS"  without  warranty  of  any  kind.   The  customer  examples  described  are  presented  as  illustra>ons  of  how  those  customers  have  used  IBM  products  and  the  results  they  may  have  achieved.     Actual  environmental  costs  and  performance  characteris>cs  may  vary  by  customer.   Informa>on  concerning  non-­‐IBM  products  was  obtained  from  a  supplier  of  these  products,  published  announcement  material,  or  other  publicly  available   sources  and  does  not  cons>tute  an  endorsement  of  such  products  by  IBM.    Sources  for  non-­‐IBM  list  prices  and  performance  numbers  are  taken  from  publicly   available  informa>on,  including  vendor  announcements  and  vendor  worldwide  homepages.    IBM  has  not  tested  these  products  and  cannot  confirm  the   accuracy  of  performance,  capability,  or  any  other  claims  related  to  non-­‐IBM  products.    Ques>ons  on  the  capability  of  non-­‐IBM  products  should  be  addressed  to   the  supplier  of  those  products.   All  statements  regarding  IBM  future  direc>on  and  intent  are  subject  to  change  or  withdrawal  without  no>ce,  and  represent  goals  and  objec>ves  only.       Some  informa>on  addresses  an>cipated  future  capabili>es.    Such  informa>on  is  not  intended  as  a  defini>ve  statement  of  a  commitment  to  specific  levels  of   performance,  func>on  or  delivery  schedules  with  respect  to  any  future  products.    Such  commitments  are  only  made  in  IBM  product  announcements.    The   informa>on  is  presented  here  to  communicate  IBM's  current  investment  and  development  ac>vi>es  as  a  good  faith  effort  to  help  with  our  customers'  future   planning.     Performance  is  based  on  measurements  and  projec>ons  using  standard  IBM  benchmarks  in  a  controlled  environment.    The  actual  throughput  or  performance   that  any  user  will  experience  will  vary  depending  upon  considera>ons  such  as  the  amount  of  mul>programming  in  the  user's  job  stream,  the  I/O  configura>on,   the  storage  configura>on,  and  the  workload  processed.    Therefore,  no  assurance  can  be  given  that  an  individual  user  will  achieve  throughput  or  performance   improvements  equivalent  to  the  ra>os  stated  here.   Prices  are  suggested  U.S.  list  prices  and  are  subject  to  change  without  no>ce.    Star>ng  price  may  not  include  a  hard  drive,  opera>ng  system  or  other  features.     Contact  your  IBM  representa>ve  or  Business  Partner  for  the  most  current  pricing  in  your  geography.   Photographs  shown  may  be  engineering  prototypes.    Changes  may  be  incorporated  in  produc>on  models.     ©  IBM  Corpora>on  1994-­‐2008.    All  rights  reserved.   References  in  this  document  to  IBM  products  or  services  do  not  imply  that  IBM  intends  to  make  them  available  in  every  country.   Trademarks  of  Interna>onal  Business  Machines  Corpora>on  in  the  United  States,  other  countries,  or  both  can  be  found  on  the  World  Wide  Web  at  hip:// www.ibm.com/legal/copytrade.shtml.