Niki Nicolas Grigoriou's (CEO and Software Architect, Intelligent Systems A/S) presentation from the Hospital + Innovation Congress 2015 in Odense, Denmark.

1. A supplier perspective on
pre-commercial procurement
Niki Nicolas Grigoriou
CEO/Software Architect
Intelligent Systems

2. Agenda
• Introduction
• What is Pre-commercial procurement (PCP)?
• PCP vs. other PPI and procurement methods
• Pros & cons
• Recommendations
• Conclusions – Why PCP?

3. Niki Nicolas Grigoriou
• CEO/Software Architect, Intelligent Systems
• 17 years of experience in software development for
automated logistics
• Intelligent Systems A/S,
CEO/Software Architect, 2006-
• Capgemini Denmark A/S,
Managing Consultant, 2005-2006
• FKI Logistex Denmark A/S,
Software Architect and Software Engineer, 2001-2005
• Dator A/S,
Project Manager, R&D department, 1998-2001

4. Half Greek…
www.desktopexchange.net http://wwws.warnerbros.co.uk/300/main.html

5. Half
Funen…
http://www.visitfyn.dk/

6. The happiest people in the World?
Or the most content?
The most trusting and least corrupt in the World.
Is trust and low corruption a key-component for successful PPI? imgbuddy.com
Danish…
Source: http://unsdsn.org/resources/publications/world-happiness-report-2013/
and: https://www.transparency.org/cpi2014/results

7. Intelligent Systems are experts in
software development for automated
logistics solutions, e.g. for baggage
handling in airports, fully automated
warehouse and distribution centers,
and automated logistics for hospitals.

8. International project capabilities Denmark
Norway
Sweden
Finland
Germany
England
Ireland
Belgium
France
Spain
Poland
Ukraine
Turkey
Canada
Israel
Qatar
Russia
Australia
South Africa
USA
Intelligent Systems has completed assignments for its customers in the shown countries.

9. Field of competence
Information and
communication
technology (ICT)
Automation
and robot
technology
Logistics,
automated
material handling
and resource
optimization
Intelligent Systems'
field of competence is the
cross-section between robot
and automation technology,
information and communication
technology (ICT), and logistics,
automated material handling
and resource optimization.

10. PPI – Public Private Innovation projects
• Selected Public Private Innovation projects:
– The Intelligent Transport Box
– Intelligent Hospital Logistics
– The Intelligent Sterile Processing Department

11. Intelligent Hospital Logistics
IHL is a new innovative solution
concept for an intelligent and fully
automated transport and storage
solution that radically changes
internal supply logistics in the
future hospitals.
IHL is build on existing automated
warehousing technology that has
been put together in a new way to
fit hospital needs. It provides
automated transport and can be
used as a virtual central storage –
making supplies available where
they are needed, when they are
needed.
Supported by:

12. Types of supplies supported

13. Mini transport robots
or conveying systems
Clinical system port “magic cabinet”
Miniload storage shaft
Clinical system port top-opened
Top-opened transport boxSide-opened transport box
IHL system
Backend supply
system ports
Automatic integrated
bin washing
Handheld and intuitive user interfaces .
One intelligent and integrated
control systems that ensures
~100% traceability of all
contents in the system.

14. What problems does IHL solve?
• IHL makes supplies available throughout the hospital from any department when they are needed,
where they are needed.
• IHL significantly reduces risk of cross-contamination and infections by separating clean from
unclean, encapsulating materials during transport and storage and by restricting access.
• IHL significantly reduces time and resources spent finding, ordering, transporting and handling
supplies by automating logistics, allowing clinical staff to focus on patient needs.
• IHL improves working environment by reducing need for manual lifting and handling of supplies.
• IHL can be used for almost all types of supplies that can fit in the transport boxes. This allowsone
transport and storage system to be used in stead of several.
• IHL reduces storage space needed by utilizing the full building and floor height for storage.
• IHL reduces waste by providing an always up-to-date inventory of all stored supplies and allowing
older supplies to be used before they reach their expiration date.
• IHL is reliable, redundant and robust in its design supporting continues hospital operations and
emergency procedures.
• IHL reduces stock by making the complete storage contents accessible from any connected
department allowing supplies to be shared safely between departments.

15. • Traceability
• Temperature monitoring
• Automatic unpacking, registration
and sortation
Intelligent Sample Monitoring & Sortation
Supported by:

16. Key benefits
• Through automation, monitoring and traceability the solution ensures:
– Better efficiency and increased capacity in labs through
automation of manual processes
– Higher quality in analysis results and
decrease in errors through traceability
and automated monitoring and handling,
resulting in improved diagnosis
reliability and faster reaction times
– Improved work environment through
automation of repetitive work, reducing
repetitive strain injuries (RSI)

17. Intelligent Sterile Processing Department
From fully automated to
semi-automated transport,
inspection, packing,
control and validation.

18. Key benefits
• Full traceability of the instruments throughout sterile processing department
• Higher efficiency and reduced costs
• Automation of tasks currently performed manually:
– All transport of instruments and other materials
– Inspection and maintenance tasks
– Packing and wrapping of instruments
– Automated identification and verification of instruments
ensures that instruments are not lost or mixed up
• Improved work environment
– No more lifting and carrying instruments, pushing and twisting carts
– Work processes are less influenced by monotonous repetitive work

19. Pre-commercial procurement (PCP)
• Procurement of research and development
of new innovative solutions
• Designed to steer the development
of solutions towards concrete
public sector needs

20. PCP vs. other PPP & procurement methods
• Focuses on the R&D phase before
commercialization
• Different suppliers competing through
different phases of development
• Risks and benefits are shared between
the procurers and the suppliers
under market conditions

21. Pros & cons

22. Pro #1
Better commitment of –
and by the customer

23. Pro #2
Real procurement in
accordance with EU regulations

24. Pro #3
No (or low) risk of being disqualified
from later procurements

25. Pro #4
Makes innovation possible
in close cooperation with
the customer

26. Pro #5
Cash flow

27. Pro #6
Low risk financially


28. Con #1
Large effort required for
administration and reporting

29. Con #2
Economy – still an investment
ROI sometime in the future
(maybe …)

30. Con #3
Commitment of customer?

31. Recommendations

32. Recommendations #1
Binding contract for
delivery, if development
effort succeeds
– to ensure stronger
commitment of all parties

33. Recommendations #2
Reduce administrative reporting
and documentation requirements
– more value for the money

34. Conclusions – Why PCP?
• Innovation with low financial risk
• Development for customer – and with the customer
• Rights for commercial use of developed solutions
Consider:
• Binding contract for delivery if development effort succeeds
• Actions that reduces administrative reporting and documentation

35. Questions?

36. Further information & contact
Niki Nicolas Grigoriou
CEO/Software Architect
Phone: +45 2045 6039
E-mail: nng@intelligentsystems.dk
Phone: +45 7020 2275
E-mail: info@intelligentsystems.dk
Web: www.intelligentsystems.dk