Session 3 materials for 2014-2015 Toastmasters Club Officer training in Division D, District 76 to discuss how to lead the club to success.

1. Please sit with your club members.
If you have no other members from your
club, sit at the right back corner below.
Please
Front
Back
Door
Right
Left

2. Session 3
Leading the Club to Success
Hayato Kiriyama
2014-2015 Area 46 Governor

3. 1
2
What You Learned
Creating a Quality Club
Club Officer Role Breakouts
・Member Experience
・Toastmaster’s Mission and Values
SessionSession
・Responsibilities of Club Officers’ Role
・Specific Resources

4. 1
2
3
Session 3 AGENDA
Leadership
Club Success Plan
Summary

5. Session Objectives
1
2
3
Identify suitable leadership style
Apply your leadership to empower members
Develop a Club Success Plan

6. Leadership
1. Introduction
2. Leader’s Viewpoint by District 76 Governor, Hisashi Watanabe
3. Case Study

7. History of Leadership Theory
Characteristic Behavioral Situational
Natural-born
Leader
Cultivated
Leader
Situational
Leader
Leadership is...

8. Path Goal Theory
Leadership Style
Authoritative
Democratic
Coaching
Affiliative
Pacesetting
Coercive
Leader
Effectiveness
Member Motivation
Member Satisfaction
Club Success
Path
Goal
External Factors
Team Dynamics
Club Environment
Organizational Structure
Internal Factors
Experience
Position
Skill

9. 6 Styles of Leadership
Authoritative Coaching Democratic Affiliative Pacesetting Coercive
The style
in a
phrase
‘come with
me’
‘try this’
‘what do
you think?’
‘people
come
first’
‘do as I do,
now’
‘do what
I tell you’
When
works
best
A new vision
required
To
develop
long-term
strengths
To get input
from
valuable
members
Stressful
circumsta
nces
To get
quick
results
Crisis
with
problem
member
Overall
impact
Strongly
positive
Positive Positive Positive Negative Negative
[Source] Goleman, 2000, Leadership that gets results, in the Harvard Business Review, March-April, 78-90

10. The definition of Leader
Peter F. Drucker
Management consultant,
educator and author
The only definition
of a leader is
someone who has
followers.

11. Negative Leadership Style
Leader
Follower
Goal
Management Obedience
Authority and Responsibility
Instruction
Model

12. Positive Leadership Style
Leader
Follower
Goal
Support
Manifest
Responsibility
For Operations
Responsibility
For Results
Empowerment
Model

13. Shared Leadership (a.k.a. Servant Leadership)
Empower your followers by giving:
Motivation
Authority
Capability
気
権
能

14. • Transition of leadership style
• Examples of empowering followers
• Lessons from personal experience
Leader’s Viewpoint
Leadership Speech
Hisashi Watanabe
2014-2015 District 76 Governor

15. Case Study
Louis has been a sergeant at arms for
three weeks.
He is learning the role on his own.
His responsibilities are
greater than he anticipated.
Meetings are starting late
because it’s taking longer
to set up the room.
Louis has come to you for help.

16. Group Discussion
Power Perspective Empowerment
Motivation Benefits and reasons
WHY Louis should do.
Authority Something helpful for
WHAT Louis will do.
Capability
Knowledge and skills for
HOW Louis can do
effectively.
• Please make a group by club.
• Discuss how to empower Louis based
on the following 3 powers.
• Presentation is not required. It’s just
a practice.
~14:35

17. Club Success Plan
1. Group Discussion 1 – Analyze Your Club
2. Group Discussion 2 – Set SMART Goals
3. Feedback by Division D Governor, Hiroko Arai

18. SWOT Analysis Worksheet (Handout)
Internal External
PositiveNegative
Fact-based Message-based Fact-based
Strengths Opportunities
Weaknesses Threats
Action Items

19. SWOT Analysis Worksheet (Examples)
Internal External
PositiveNegative
Fact-based Message-based Fact-based
Strengths
Talented speakers
Wealthy budget
Hold contest speech
workshop before
contests
Hold a special event
with the members
from new club
Opportunities
Speech contests
New club chartered in
the same area
Weaknesses
No presence on social
networks
CL manual not being
used
Uploading what the
meeting is like to
attract guests
Recognize members
followed by CL in the
meetings
Threats
Low guest attendance
Members not engaged
during meetings
Action Items

20. Group Discussion 1
• Please make a group by club.
• Discuss to analyze your club to identify
“Action Items”.
1. List up as many facts as you can
2. Extract your messages from facts on
both sides
• After discussion, I will call for presentation
of the discussion results.
~14:55

21. Set SMART Goals
Specific
Measurable
Attainable
Realistic
Timely
S
M
A
R
T

22. SMART Goals Worksheet (Handout)
Criteria Perspective Description
Specific Who?/What?/When?/Whe
re?/Why?/Which?
Measurable How many?/How much?/
How will we know when
it’s accomplished?
Attainable Necessary skills, abilities,
financial resources, and
time.
Realistic How willing are we?/
What are our current
conditions?/
What similar things have
been accomplished?
Timely What is the deadline?/
When must each step be
accomplished?
Action Item

23. SMART Goals Worksheet (Examples)
Criteria Perspective Description
Specific Who?/What?/When?/Whe
re?/Why?/Which?
VPPR creates Facebook open page in Aug.
Secretary uploads photos of meetings on that
day to keep it updated.
Measurable How many?/How much?/
How will we know when
it’s accomplished?
Members put comments or ‘Like’ on it
every time they see it.
Attainable Necessary skills, abilities,
financial resources, and
time.
President makes a brief guideline of how to
use Facebook for the inexperienced.
Realistic How willing are we?/
What are our current
conditions?/
What similar things have
been accomplished?
Most of the members have FB account.
Similar activity have been done by other
clubs.
Timely What is the deadline?/
When must each step be
accomplished?
Keep doing by June to hire 4 new
members.
Action Item
Uploading what the meeting is like to attract guests

24. Group Discussion 2
• Please make a group by club.
• Discuss to set SMART goals for “Action
Items”.
1. Pick up one Action Item which is the
most important to your club.
2. Describe what you will do based on
SMART criteria.
• After discussion, I will call for presentation
of the discussion results.
~15:15

25. Feedback Session
Feedback Comments
Hiroko Arai
2014-2015 Division D Governor
• Evaluation for presentations
• Best practice of SMART goals
Profile
Secretary at Dogwood Toastmasters,
USA
Secretary at Yokohama Toastmasters
President at Yokohama Toastmasters
Area 42 Governor

26. RECAP
1
2
3
Identify suitable leadership style
Apply your leadership to empower members
Develop a Club Success Plan

27. Takeaways
• SWOT Analysis Worksheet for:
• SMART Goals Worksheet for:
in “Distinguished Club Program and Club Success Plan” manual.

28. Hisashi Watanabe
Speaker
2014-2015 District 76 Governor
This concludes session 3.
Division D Club Officer Training
Hiroko Arai
Evaluator
2014-2015 Division D Governor
Hayato Kiriyama
Facilitator
2014-2015 Area 46 Governor

29. Please take the session evaluation,
then, move to Room 401.
Thank You!