Ms office 2013 complete

Office on Demand Backstage View
If you’re connected to the
Internet, you can log in to
your Office account and
use full versions of Word,
Excel, PowerPoint,
Access and Publisher.
This is all possible without
even installing Office on
that computer. Access
your files easily from your
organisation’s site or a
Skydrive.
Backstage View is where the Open, Save, Print, Share and program Options
are. To access Backstage view, click the File tab on the Ribbon.
Touch Mode
If you’re working on a tablet, switch to Touch Mode. This allows for easier
navigation.
Getting Started Paste with Live Preview
When creating a new document, instead of just viewing a blank page, you can
now choose from several templates. You can also browse from additional
templates if you are connected to the Internet.
Preview how pasted contents will look by hovering over the various options on
the contextual menu.
Improved Picture-Editing Tools
Improved Picture-Editing Tools: There are many new ways to edit pictures
and images in documents.
- Insert screen shots: Take a screen
shot or screen clipping, and add it to
documents.
- Improved SmartArt: Add SmartArt that
uses photographs.
- Other tools: New picture editing tools
refines the brightness, contrast, or
sharpness of a picture; add artistic
effects and control cropping and compression.
Microsoft®
Microsoft Office 2013
Cheat Sheet
Paste options in Excel 2013
Click the back arrow to display the normal,
editing view of your document
Your frequently used folders are visible on
the right of the screen. This makes saving
and opening files even easier.
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Excel Word
Have you ever been frustrated when trying to display data in a chart? Well,
several new features have been introduced in Excel 2013 to help you create
relevant and eye-popping charts:
- Charts simplified: Convert
your data into a chart or table
in just a few steps using Quick
Analysis.
- Chart recommendations: If
you need to insert a chart,
select the Recommended
Charts button on the ribbon.
The window that appears
allows you to preview the chart before you select the most suitable one.
- Formatting your chart: Is easy with the 3 new chart buttons which
allows you to pick and preview your changes.
- Data Labels: On the chart are now richer with more formatting flexibility.
- Animation: When making changes to the source of your chart data, the
changes to the chart are animated which allows you to see how the
changes have affected it.
Other new features in Excel 2013 include:
- Flash fill: Following the pattern, Excel recognises this and displays
possible matches to the data that you are entering.
- Using slicers: When using a table in Excel, you can filter data by
making use of slicers. A slicer displays the graphical representation of the
filter values and once selected, it will filter the table data accordingly.
- Own window: To assist when working with several workbooks at the
same time, each workbook is displayed in its own window.
- New functions: Several new functions have been added to the Excel
function repository.
- PivotTables: From Recommended PivotTables to PowerView, the
PivotTable functionality has also been enhanced to enrich your data
analysis.
Word has added several new features that enables a richer experience for your
reader and a few other features that just make life a bit easier:
- Read Mode: Select this view when reading a document as it displays the
document in easy-to-read columns.
- Resume Reading: This is an awesome feature that is very useful when
reading or working in large documents. Word 2013 remembers on which
page you were on, when you closed the document. Reopen the same
document and you will see a little prompt, asking you whether you want to
jump to this page.
- Online Videos: Do you want to create more interactive documents? Watch
an inserted online video without even leaving your document.
- Expand and Collapse: Sections of your documents can be collapsed,
allowing your reader to choose whether they wish to view the expanded
contents.
- Simple Markup: Are reviewing markups cluttering your view? By using the
new simple markup view, you will only see an indicator symbol where
changes have been made.
- Comments: Reply to comments or mark them as done to allow for easier
collaboration on documents.
- Open and edit PDF: PDF documents can now be edited in Word 2013!
- Layout and
Alignment
guides: View a
live preview of your
changes as you
edit and move
pictures in your
document. Use
the alignment
guides to ensure
that pictures align
with other objects
in your document.
PowerPoint Outlook
Maximize the impact on your presentation by taking advantage of these new
features:
- Presenter View: View your notes
on your monitor, zoom in on charts
or diagrams on your slides or use
the slide navigator to jump to a
particular slide.
- Widescreen: A new 16:9 layout is
now available.
- Line-up and spacing: Smart
Guides appear automatically to
assist with the alignment of objects
such as pictures, shapes and more.
- Motion Path: A visual
representation of where your image will end up makes animation of
objects stress-free.
- Merge shapes: Create a new shape by merging common items.
- Improved Audio and Video: By supporting additional file formats and
allowing background music, the multimedia experience is enhanced.
- Color matching: Make use of the eyedropper tool to obtain a perfect
match on your colors.
- Comments: Obtain easy access to comments, by making use of the
Comments pane.
Efficiency drives the new features introduced in Outlook 2013:
- Previewing Messages: In your message list, preview your messages without
opening them.
- Inline replies: Respond quickly to a message, by replying in the Reading
Pane.
- Quick Actions: Commands are displayed and accessible on the message in
your reading view.
- All and Unread buttons: These buttons at the top of your message list allow
for easy filtering.
- Calendar Preview: By hovering over the calendar menu option, a snapshot
of your calendar is displayed.
- People Card: All the information about all your contacts are collated and
visible here. You can then schedule a meeting, send an instant message or
give them a call using their card.
- Navigation: The introduction of the status bar at
the bottom of the screen makes switching between
elements easy.
- Search: Simplified but powerful search options
allow you to find what you need, when you need it.
- Weather: In your Calendar view, your local
weather forecast is displayed; after all, who wants to
attend an outdoor function when it’s raining?
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Microsoft®
Word 2013
Cheat Sheets
The Word 2013 Screen Keyboard Shortcuts
General
Open a Document Ctrl + O
Create New Ctrl + N
Save a Document Ctrl + S
Print a Document Ctrl + P
Close a Document Ctrl + W
Help F1
Navigation:
Up One Screen Page Up
Down One Screen Page Down
Beginning of Line Home
End of Line End
Beginning of Ctrl + Home
Document
End of Document Ctrl + End
Open the Go To F5
dialog box
Editing
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Undo Ctrl + Z
Redo or Repeat Ctrl + Y
Formatting
Bold Ctrl + B
Italics Ctrl + I
Underline Ctrl + U
Align Left Ctrl + L
Center Ctrl + E
Align Right Ctrl + R
Justify Ctrl + J
Text Selection
To Select: Do This:
A Word Double-click the word
A Sentence Press and hold Ctrl
and click anywhere in
the sentence
A Line Click in the selection
bar next to the line
A Paragraph Triple-click the
paragraph
Everything Ctrl + A
The Fundamentals
 The File tab menu and Backstage view contain commands
for working with a program’s files, such as Open, Save,
Close, New, and Print.
 To Move Text with the Mouse: Highlight
the text you want to move, drag the text
to a new location, and release the mouse
button.
 To Replace Text: Click the Replace
button in the Editing group on the Home
tab. Or, press Ctrl + H.
 To Close a Document: Click the
Close button, or press Ctrl + W.
 To Correct a Spelling Error: Right-click
the error and select a correction from the
contextual menu. Or, press F7 to run the
Spell Checker.
 To Use the Thesaurus: Right-click the
word you want to look up and select
Synonyms from the contextual menu.
Select a word or select Thesaurus to
search the Thesaurus.
 To Minimize the Ribbon: Click the
Minimize Ribbon button on the
Ribbon. Or, press Ctrl + F1. Or, double-
click a tab. Or, right-click a tab and select
Unpin the Ribbon from the contextual
menu.
 To Change Program Settings: Click the
File tab and click the Options button.
 To Get Help: Press F1 to open the Help
window. Type your question and press
Enter.
 To Create a New Document: Click the
File tab, select New, select a template
and click the Create button. Or, press
Ctrl + N.
 To Open a Document: Click the File
tab and select Open, or press
Ctrl + O.
 To Save a Document: Click the
Save button on the Quick Access
Toolbar, or press Ctrl + S.
 To Save a Document with a Different
Name: Click the File tab, select Save
As and enter a new name for the
document.
 To Preview a Document: Click the File
tab and select Print, or press
Ctrl + P.
 To Print a Document: Click the File
tab and select Print, or press
Ctrl + P.
 To View Advanced Printing Options:
Click the File tab and select Print.
Select from the options under Settings.
 To Undo: Click the Undo button
on the Quick Access Toolbar, or press
Ctrl + Z.
File tab
Title bar
Ruler
Zoom slider
View buttons
Close
button
Insertion
point
Status bar
Document
window
Vertical
scroll bar
Quick Access Toolbar
Ribbon
Horizontal
scroll bar
Minimize
Window
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Navigation Editing
 To Open the Navigation Pane: Click the Find button in the Editing group on
the Home tab. Or, press Ctrl + F.
 To Search for a Word or Phrase: Click the Search box, type the word or
phrase.
 To Search for Graphics, Tables, Equations, or Comments: Click the
Magnifying Glass and select an option from the list. Click the Search
box, enter the information you are searching for, and press Enter.
 To View Search Results: Click Results in the Navigation Pane.
 To View a Document’s Headings: Browse Headings in your document tab.
 To View a Document’s Pages: Browse Pages in your document tab.
Styles
 To Apply a Style: Select the text to which you want to apply the style and
select the style you want to use from the Styles Gallery in the Styles group on
the Home tab.
 To Apply a Document Theme: Click the Themes button in the Document
Formatting group on the Design tab of the Ribbon and select a theme.
 To View All Available Styles: Click the Dialog Box Launcher in the
Styles group on the Home tab.
 To Change a Style Set: Look through styles by clicking the Change
Styles button in the Styles group on the Home tab and choose the Style Set.
 To Create a Style: Select the text that contains the formatting of the new
style, right-click the text, and click on Styles. Select Create a Style from the
contextual menu and Save Selection as a New Quick Style, enter a name
for the style, and click OK.
 To Check Your Styles: Select the text you wish to check. Click the Dialog
Box Launcher in the Styles group on the Home tab of the Ribbon. Click the
Style Inspector button in the Styles task pane.
Formatting
 To Format Text: Use the commands in the Font group on the Home tab, or
click the Dialog Box Launcher in the Font group to open the dialog box.
 To Copy Formatting with the Format Painter: Select the text with the
formatting you want to copy and click the Format Painter
button in the Clipboard group on the Home tab. Then, select the text you
want to apply the copied formatting to.
 To Indent a Paragraph: Click the Increase Indent button in the
Paragraph group on the Home tab.
 To Decrease an Indent: Click the Decrease Indent button in the
 To Create a Bulleted or Numbered List: Select the paragraphs you want to
bullet or number and click the Bullets or Numbering button in the
 To Change Page Orientation: Click the Page Layout tab on the Ribbon,
click the Orientation button in the Page Setup group, and select an option
from the list.
 To Insert a Header or Footer: Click the Insert tab on the Ribbon and click
the Header or Footer button in the Header & Footer group.
 To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click
the Page Break button in the Pages group.
 To Cut or Copy Text: Select the text you want to cut or copy and click the
Cut or Copy button in the Clipboard group on the Home tab.
 To Paste Text: Place the insertion point where you want to paste and click
the Paste button in the Clipboard group on the Home tab.
 To Preview an Item Before Pasting: Place the insertion point where you
want to paste, click the Paste button list arrow in the Clipboard group on the
Home tab, and hold your mouse over the option you’d like to preview.
 To Insert a Comment: Select the text where you want to insert a comment
and click the Review tab on the Ribbon. Click the New Comment button in
the Comments group. Type a comment, then click outside the comment text
box.
 To Delete a Comment: Select the comment, click the Review tab on the
Ribbon, and click the Delete Comment button in the Comments group.
Drawing and Graphics
 To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the
Online Pictures button in the Illustrations group. Type the name of what
you’re looking for in the Office.com Clip Art field and press Enter.
 To Insert a Picture: Click the Insert tab on the Ribbon and click the Pictures
button in the Illustrations group. Find and select the picture you want to insert
and click Insert.
 To Insert a Screenshot: Click the Insert tab on the Ribbon and click the
Take a Screenshot button in the Illustrations group. Select an available
window from the list, or select the Screen Clipping option to take a screen
clip.
 To Draw a Shape: Click the Insert tab on the Ribbon. Click the Shapes
button in the Illustrations group, and select the shape you want to insert.
Then, click and drag where you want the shape located. Hold down the Shift
key while you drag to draw a perfectly proportioned shape or straight line.
 To Insert WordArt: Click the Insert tab on the Ribbon, click the WordArt
button in the Text group, and select a design from the WordArt Gallery. Type
your text. If necessary, click the text box and drag it to the desired position.
 To Insert SmartArt: Click the Insert tab on the Ribbon, click the SmartArt
button in the Illustrations group, select a layout, and click OK.
 To Adjust Text Wrapping: Double-click the object, click the Wrap Text
button in the Arrange group on the Page Layout tab, and select an option
from the list.
 To Resize an Object: Click the object to select it, click and drag one of its
sizing handles ( ), and release the mouse button when the object reaches
the desired size. Hold down the Shift key while dragging to maintain the
object’s proportions while resizing it.
 To Format an Object: Double-click the object and use the commands located
on the Format tab.
 To Delete an Object: Select the object and press the Delete key
Tables
 To Insert a Table: Click the Insert tab on the Ribbon, click the Table button
in the Tables group, and select Insert Table from the menu.
 To Insert a Column or Row: Click the Layout tab under Table Tools on the
Ribbon and use the commands located in the Rows & Columns group.
 To Delete a Column or Row: Select the column or row you want to delete,
click the Layout tab under Table Tools on the Ribbon, click the Delete
button in the Rows & Columns group, and select an appropriate option from
the menu.
 To Adjust Column Width or Row Height: Select the column or row you want
to adjust, click the Layout tab under Table Tools on the Ribbon, and use the
commands located in the Cell Size group.
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Microsoft®
Excel 2013
Cheat Sheet
The Excel 2013 Screen Keyboard Shortcuts
General
Open a Workbook Ctrl + O
Create New Ctrl + N
Save Ctrl + S
Preview and Print Ctrl + P
Close a Workbook Ctrl + W
Help F1
Run Spelling Check F7
Calculate worksheets F9
Create an absolute, F4
normal, or mixed reference
Navigation:
Move Between Cells , ,
, 
Right One Cell Tab
Left One Cell Shift + Tab
Down One Cell Enter
Up One Cell Shift+Enter
Down One Screen Page Down
Up One Screen Page Up
To Cell A1 Ctrl + Home
To Last Cell Ctrl + End
Go To Dialog Box F5
Editing
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Undo Ctrl + Z
Redo Ctrl + Y
Find Ctrl + F
Replace Ctrl + H
Select All Ctrl + A
Edit active cell F2
Clear cell contents Delete
Formatting
Bold Ctrl + B
Italics Ctrl + I
Underline Ctrl + U
Open Format Cells Ctrl + Shift
Dialog Box + F
Select All Ctrl + A
Select entire row Shift+Space
Select entire column Ctrl + Space
Hide selected rows Ctrl + 9
Hide selected Ctrl + 0
columns
The Fundamentals
 The File tab menu and Backstage view contain commands
for working with a program’s files, such as Open, Save,
Close, New, and Print.
 Cell addresses: Cells are referenced by
addresses made from their column letter
and row number, such as cell A1, A2, B1,
B2, etc. You can find the address of a cell
by looking at the Name Box under the
clipboard
 To Select a Cell: Click a cell or use the
keyboard arrow keys to select it.
 To Select a Cell Range: Click and drag to
select a range of cells. Or, press and hold
down the Shift key while using the arrow
keys to move the mouse pointer to the
last cell of the range.
 To Select an Entire Worksheet: Click the
Select All button where column and
row headings meet. Or press Ctrl + A.
 To Minimize the Ribbon: Click the
Minimize Ribbon button on the Ribbon.
Or, press Ctrl + F1. Or, right-click a tab
and select Unpin the Ribbon from the
contextual menu.
 To Change Program Settings: Click the
File tab and select Options.
 To Use Zoom: Click and drag the zoom
slider to the left or right. Or, click the
Zoom Out and Zoom In buttons on
the slider.
 To Change Views: Click a View button in
the status bar. Or, click the View tab and
select a view.
 To Create a New Workbook: Click
the File tab, select New, and
double-click workbook, or press Ctrl
+ N.
 To Open a Workbook: Click the File
tab and select Open, or press
Ctrl + O.
 To Save a Workbook: Click the
Save button on the Quick Access
Toolbar, or press Ctrl + S.
 To Preview and Print a Workbook:
Click the File tab and select Print, or
press Ctrl + P.
 To Undo: Click the Undo
button on the Quick Access Toolbar,
or press Ctrl + Z.
 To Redo or Repeat: Click the
Redo button on the Quick
Access Toolbar, or press Ctrl + Y.
 To Close a Workbook: Click the
Close button, or press Ctrl +
W.
 To Get Help: Press F1 to open the
Help window. Type your question
and press Enter.
File tab
Quick Access Toolbar Title bar
Zoom slider
Ribbon
Close button
Name
box
View buttonsWorksheet tabs
Scroll
bars
Formula Bar
Active cell
Columns
Rows
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Editing Formatting
 To Edit a Cell’s Contents: Select the cell and click the Formula Bar, or
double-click the cell. Edit the cell contents and press Enter.
 To Clear a Cell’s Contents: Select the cell(s) and press the Delete key.
 To Cut or Copy Data: Select cell(s) and click the Cut or Copy button
in the Clipboard group on the Home tab.
 To Paste Data: Place the insertion point where you want to paste and click
 To Preview an Item Before Pasting: Place the insertion point where you
want to paste, click the Paste button list arrow in the Clipboard group on the
Home tab, and hold the mouse over the paste option to preview.
 To Paste Special: Select the destination cell(s), click the Paste button list
arrow in the Clipboard group on the Home tab, and select Paste Special.
Select an option and click OK.
 To Copy Using Auto Fill: Point to the fill handle at the bottom-right corner of
the selected cell(s), then drag to the destination cell(s).
 To Complete a Series Using AutoFill: Select the cells that define the series.
Click and drag the fill handle to complete the series.
 To Move or Copy Cells Using Drag and Drop: Select the cell(s) you want to
move or copy, position the pointer over any border of the selected cell(s), then
drag to the destination cells. To copy, hold down Ctrl key while dragging.
 To Insert a Column or Row: Right-click to the right of the column, or below
the row you want to insert. Select Insert from the contextual menu, or click the
Insert button in the Cells group on the Home tab.
 To Delete a Column or Row: Select the row or column heading(s). Right-
click and select Delete from the contextual menu, or click the Delete button
in the Cells group on the Home tab.
 To Insert a Comment: Select the cell where you want to insert a comment
and click the Review tab on the Ribbon. Click the New Comment button in
the Comments group. Type a comment and click outside the comment box.
Formulas and Functions
 To Total a Cell Range: Click the cell where you want to insert the total and
click the Sum button in the Editing group on the Home tab. Verify the
selected cell range and click the Sum button again.
 To Enter a Formula: Select the cell where you want to insert the formula.
Type = and enter the formula using values, cell references, operators, and
functions. Press Enter when you’re finished.
 To Insert a Function: Select the cell where you want to enter the function
and click the Insert Function button on the Formula Bar.
 To Reference a Cell in a Formula: Type the cell reference (for example, B5)
in the formula or click the cell you want to reference.
 To Create an Absolute Cell Reference: Precede the cell references with a $
sign or press F4 after selecting cell(s) to make it absolute.
 To Use Several Operators or Cell Ranges: Enclose the part of a formula
you want to calculate first in parentheses.
Charts
 To Create a Chart: Select the cell range that contains the data you want to
chart and click the Insert tab on the Ribbon. Click a chart type button in the
Charts group and select the chart you want to use from the list.
 To Insert a Sparkline: Select the cell range that contains the data you want to
chart and click the Insert tab on the Ribbon. Select the sparkline you want to
insert from the Sparkline group. Select the cell or cell range where you want to
add the sparkline and click OK.
 To Format Text: Use the commands in the Font group on the Home tab, or
click the Dialog Box Launcher in the Font group to open the dialog box.
 To Format Values: Use the commands in the Number group on the Home
tab, or click the Dialog Box Launcher in the Number group to open the
Format Cells dialog box.
 To Copy Formatting with the Format Painter: Select the cell(s) with the
formatting you want to copy and click the Format Painter button in the
Clipboard group on the Home tab. Then, select the cell(s) you want to apply
the copied formatting to.
 To Apply a Cell Style: Select the cell(s) you want to apply a cell style to.
Click the Cell Styles button in the Styles group of the Home tab on the
Ribbon and select a style from the gallery.
 To Format a Cell Range as a Table: Select the cells you want to apply table
formatting to. Click the Format as Table button in the Styles group of the
Home tab on the Ribbon and select a table format from the gallery.
 To Apply a Document Theme: Click the Page Layout tab on the Ribbon,
click the Themes button in the Themes group, and select a theme from the
gallery.
 To Apply Conditional Formatting: Select the cells to which you want to
apply conditional formatting. Click the Conditional Formatting button in the
Styles group of the Home tab. Select the formatting scheme you wish to use,
then set the conditions in the dialog box.
 To Adjust Column Width or Row Height: Drag the right border of the
column header, or the bottom border of the row header. Double-click the
border to AutoFit the column or row according to its contents.
Workbook Management
 To Insert a New Worksheet: Click the Insert Worksheet button next to
the sheet tabs at the bottom of the program screen. Or, press Shift + F11.
 To Delete a Worksheet: Select the sheet want to delete, click the Delete
button in the Cells group on the Home tab, and select Delete Sheet. Or,
right-click the sheet tab and select Delete from the contextual menu.
 To Rename a Worksheet: Double-click the sheet tab, enter a new name for
the worksheet, and press Enter.
 To Change a Worksheet’s Tab Color: Right-click the sheet tab, select Tab
Color, and choose the color you want to apply.
 To Move or Copy a Worksheet: Click and drag a tab to move a worksheet.
Hold down the Ctrl key while clicking and dragging to copy the worksheet.
 To Split a Window: Click the View tab and click the Split button in the
Window group. Or, press Alt + WS (one at a time).
 To Freeze Panes: Place the cell pointer where you want to freeze the
window, click the View tab on the Ribbon, click the Freeze Panes button in
the Window group, and select an option from the list.
 To Select a Print Area: Select the cell range you want to print, click the Page
Layout tab on the Ribbon, click the Print Area button in the Page Setup
group, and select Set Print Area.
 To Adjust Page Margins, Orientation, Size, and Breaks: Click the Page
Layout tab on the Ribbon and use the commands in the Page Setup group,
or click the Dialog Box Launcher in the Page Setup group to open the
Page Setup dialog box.
 To Protect or Share a Workbook: Click the Review tab on the Ribbon and
use the commands in the Changes group.
 To Recover Autosaved Versions: Click the File tab on the Ribbon and
select Info. Select an autosaved version from the Versions list. Or, click the
Manage Versions button and select Recover Unsaved Workbooks.
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Microsoft®
PowerPoint 2013
Cheat Sheets
The PowerPoint 2013 Screen Keyboard Shortcuts
The Fundamentals
 To Create a New Presentation:
Click the File tab, click New. Or,
press Ctrl + N.
 To Open a Presentation: Click the
File tab and click Open, or press Ctrl
+ O.
 To Save a Presentation: Click the
Save button on the Quick
Access Toolbar, or press Ctrl + S.
 To Save a Presentation with a
Different Name: Click the File tab,
click Save As, enter a new name for
the presentation, and click Save.
 To Preview and Print a
Presentation: Click the File tab and
click Print, or press Ctrl + P.
 To Close a Presentation: Click the
File tab and click Close, or press
Ctrl + W.
 To Get Help: Press F1 to open the
Help window. Type your question and
press Enter.
 To Exit PowerPoint: Click the File
tab and click Exit.
Open a Presentation Ctrl + O
Create New Ctrl + N
Save a Presentation Ctrl + S
Print a Presentation Ctrl + P
Close a Presentation Ctrl + W
Insert a New Slide Ctrl + M
Help F1
General
Editing
Formatting
Bold Ctrl + B
Italics Ctrl + I
Align Left Ctrl + L
Center Ctrl + E
Justify Ctrl + J
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Undo Ctrl + Z
Redo or Repeat Ctrl + Y
Find Ctrl + F
Replace Ctrl + H
Select All Ctrl + A
Navigation—Go To:
The Next Slide Spacebar
The Previous Slide Backspace
Slide Show Delivery
Begin Slide Show F5
Resume Slide Show Shift + F5
End Slide Show Esc
Jump to Slide Slide # +
Enter
Toggle Screen Black B
Toggle Screen White W
Pause Show S
Show/Hide Pointer A
Change Arrow to Pen Ctrl + P
Change Pen to Arrow Ctrl + A
Erase Doodles E
 The File tab menu and Backstage view contain
commands for working with a program’s files,
including New, Open, Save, Print and Close.
 To Insert a New Slide: Click the Home tab
and click New Slide in the Slides group, or
press Ctrl + M.
 To Change the Slide Layout: Click the Home
tab, click the Layout button in the Slides
group, and select a layout.
 To Return a Slide to its Default Settings:
Click the Home tab and click the Reset
button in the Slides group.
 To Apply a Document Theme: Click the
Design tab on the Ribbon, click the More
button in the Themes group, and select a
theme from the gallery.
 To View the Slide Master: Click the View tab
on the Ribbon, click the Slide Master button
in the Master Views group, and click the Slide
Master.
 To Insert a Header or Footer: Click the Insert
tab on the Ribbon and click the Header &
Footer button in the Text group. Select the
option(s) that you want and click Apply or
Apply to All.
 To Add a Section: Click the Home tab on the
Ribbon, click the Section button in the Slides
group, and click Add Section.
Slides
Title bar
Slide
stage
Zoom slider
Close button
Slides
preview
pane
Status bar View buttons
Ribbon
Notes and
Comments
Free Cheat Sheets!
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x XFormatting Images, Multimedia, and Objects
Views
 To Cut or Copy Text: Select the text you want to cut or copy and click the
Cut or Copy button in the Clipboard group on the Home tab.
 To Paste Text: Place the insertion point where you want to paste and click
 To Format Selected Text: Use the commands in the Font group on the
Home tab, or click the Dialog Box Launcher in the Font group to open
the Font dialog box.
 To Copy Formatting with the Format Painter: Select the text with the
formatting you want to copy and click the Format Painter
button in the Clipboard group on the Home tab. Then, select the text you
want to apply the copied formatting to.
 To Change Paragraph Alignment: Select the paragraph(s) and click the
appropriate alignment button ( Align Left, Center, Align Right, or
Justify) in the Paragraph group on the Home tab.
 To Create a Bulleted or Numbered List: Select the paragraphs you want to
bullet or number and click the Bullets or Numbering button in the
 To Change Paragraph Line Spacing: Select the paragraph(s), click the
Line Spacing button in the Paragraph group on the Home tab, and
select an option from the list.
 To Correct a Spelling Error: Right-click the error and select a correction
from the contextual menu. Or, press F7 to run the Spell Checker.
 To Add a Slide Transition: Navigate to the slide you want to add a transition
to. Click the Transitions tab on the Ribbon, click the More button in the
Transition to This Slide group, and select a transition effect.
 To Add an Animation Effect to an Object: Select the object that you want to
animate, click the Animations tab on the Ribbon. Click the More button in
the Animation group, and select an animation effect.
 To Copy Animation Effects from One Object to Another: Select the object
with the animation effect you want to copy, click the Animations tab on the
Ribbon, and click the Animation Painter button in the Advanced Animation
group. Then, click the object you want to apply the copied animation effect to.
 To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture
button in the Images group. Find the picture you want to insert and click
Insert.
 To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the
Online Pictures button in the Illustrations group. Type the name of what
you’re looking for in the Office.com Clip Art field and press Enter.
 To Insert a Video file: Click the Insert tab on the Ribbon and click the Video
button in the Media group and click Video On My PC. Find the video you want
to insert and click Insert.
 To Insert a Video from the Web: Click the Insert tab on the Ribbon, click the
Video button list arrow in the Media group, and select Online Video. Search
for videos on the web, select your choice, and click Insert.
 To Insert an Audio clip: Click the Insert tab on the Ribbon, click the Audio
button list arrow in the Media group, and select Audio On My PC or Online
Audio. Find the audio clip that you want to insert and click Insert.
 To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes
button in the Illustrations group, and select the shape you want to insert.
Then, click where you want to draw the shape and drag until the shape
reaches the desired size. Hold down the Shift key while you drag to draw a
perfectly proportioned shape or straight line.
 To Insert SmartArt: Click the Insert tab on the Ribbon and click the
SmartArt button in the Illustrations group. Select the SmartArt you want to
insert and click OK.
 To Format an Object: Double-click the object and use the commands located
on the Format tab.
 To Move an Object: Click the object and drag it to a new location. Release
the mouse button when you’re finished.
 To Resize an Object: Click the object to select it, click and drag one of its
sizing handles ( ), and release the mouse button when the object reaches
the desired size. Hold down the Shift key while dragging to maintain the
object’s proportions while resizing it.
 To Delete an Object: Select the object and press the Delete key.
Transitions and Animation Effects
Slide Show Delivery
 To Present a Slide Show: Click the Slide Show button on the status bar,
or press F5.
 To Use the Laser Pointer: In Slide Show view, press and hold down the Ctrl
key while clicking and holding the left mouse button.
 To Use the Pen: In Slide Show view, press Ctrl + P and then draw on the
screen. Press Ctrl + A to switch back to the arrow pointer. Press E to erase
your doodles.
 To Advance to the Next Slide: Press Spacebar. Or, click the left mouse
button.
 To Go Back to the Previous Slide: Press Backspace or Page Up.
 To Add Slide Timings: Click the Slide Show tab on the Ribbon and click the
Rehearse Timings button in the Set Up group. Navigate through the
presentation, pausing on each slide for the amount of time you wish to display it
during your show. Click Yes to save your timings.
 To End a Slide Show: Press Esc.
Outline view: This view focuses on content.
You can use this for adjusting text structure or
adding a large amount of text.
Normal view: This is the default view in
PowerPoint 2013. Normal view includes the
Slide pane and Notes pane.
Slide Sorter view: Displays all the slides in
the presentation on one screen. Use Slide
Sorter view to rearrange the order of slides or
add transition effects between slides.
Slide Show view: Displays the
presentation as an electronic slide show.
Whenever you deliver a presentation in front of
an audience, Slide Show view is the view to use.
Reading View: Similar to Slide Show view,
it displays the presentation in a window with
simple controls, making it easy to review.
Notes Page view: Displays all presentation
slides in a print layout with your notes beneath.
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Working with Databases and Objects Keystroke Shortcuts
Getting Started Window
 To Create a Database: Click a template category in the list and
click the template you want to use. Click Create. Or, click the
Blank Database button.
 To Open an Existing Database: Click a database in the Recent
list or click Open Other Files and browse for it.
Access 2013 Screen
General
Open a Database Ctrl + O
Close a Database Ctrl + W
Print Current View Ctrl + P
Delete Delete
Undo Ctrl + Z
Help F1
Delete Record Ctrl + -
Cancel Changes Esc
Insert Date Ctrl + ;
InsertTime Shift + Ctrl + :
Insert Value from Ctrl + ’
SameField in (Apostrophe)
Previous Record
Check Spelling F7
SwitchApplications Alt + Tab
Navigation
Next Field Tab
Previous Field Shift + Tab
Next Screen Page Down
Previous Screen Page Up
First Record Ctrl + ↑
Last Record Ctrl + ↓
Toggle Navigation Pane F11
Database Objects Editing
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Find Ctrl + F
Replace Ctrl + H
SelectAll Ctrl +A
Tables store related data in rows (records) and
columns (fields).
Queries view, filter, calculate, change, sort,
and examine the data stored in tables.
Forms are custom screens that provide an
easy way to enter and view data in a table.
Reports present data from a table or query in
a printed format.
Macros automate common tasks and can be
run by clicking a button or pressing a shortcut
key.
Modules are groups of procedures written in
Visual Basic and used to automate tasks.
Page objects have been replaced by Windows
SharePoint Services. Pages in old databases can still
be viewed—but not edited—in Internet Explorer.
 To Open an Object: Double-click the object in the
Navigation Pane.
 To Create a New Object: Click the Create tab on the
Ribbon and click a button for the object or wizard you
want to use on the Objects bar.
 To Modify an Object: Open the object or click its tab in
the window, click the Format tab on the Ribbon, click
the View button in the Views group and select Design
View or Layout View.
 To Delete an Object: Select the object and press
Delete. Click Yes.
 To Rename an Object: Right-click the object, select
Rename from the contextual menu, enter the new
name, and press Enter.
 To Repair/Compress a Database: Click the Database
Tools tab and select Compact and Repair Database.
 To Import Data: Click the External Data tab on the
Ribbon and click the type of file you want to import from
in the Import group. Follow the onscreen instructions.
 To Export Data: Click the External Data tab on the
Ribbon and click the type of file you want to export to in
the Export group. Follow the onscreen instructions.
Design View
Properties Alt + Enter
Open object in Ctrl + Enter
Design View
Save Object Ctrl + S
Microsoft ®
Access 2013
Cheat Sheet
Table open in Datasheet ViewStatus bar
Objects in the
Navigation Pane
Object Tabs
Close button
Title barQuick Access Toolbar
Ribbon
Free Cheat Sheets!
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Working with Tables Field Data Types
Creating Table Relationships
Linking Tables tells Access how two tables are related to each other. The
fields that you use to link two tables must contain the same concept in two
different tables. A primary key field from one table is often used when
linking two tables.
1. Click the Database Tools tab on the Ribbon and click the
Relationships button in the Relationships group.
2. If necessary, click the Design tab and then click the Show Table
button. In the Show Table window, select a table you want to link, click
the Add button, and repeat for each table. Click Close.
3. Drag a field from one table and drop it on the related field in the second
table. (Optional) Check the Enforce Referential Integrity box. Click
Create.
Working with Table Data
 Database information can be directly added and modified from tables
and some queries and forms.
 To Add a Field to a Table: Enter data in the cell below the Field Name
column header. Or, in Datasheet View, click a Data Type option from
the Fields tab under Table Tools. Your field will be added and you can
give it a name.
 To Add a New Record: Enter data in the bottom row of the table.
 To Select a Record: Click the Record selector (grey square) to the left
of the record.
 To Delete a Record: Select the record, click the Home tab on the
Ribbon and click the Delete button in the Records group. Click Yes.
 To Spell Check: Click the Home tab on the Ribbon and click the
Spelling button in the Records group, or press F7.
 To Find Information: Place the cursor in the field that contains the
value you want to search for, click the Home tab on the Ribbon and
click the Find button in the Find group or press Ctrl + F. Type the value
you want to search for in the Find What box and click Find Next.
 To Replace Information: Place the cursor in the field that contains the
value you want to replace, click the Home tab on the Ribbon and click
the Replace button in the Find group or press Ctrl + H. Type the value
you want to search for in the Find What box and the new value in the
Replace With box. Click Find Next until you’ve found what you’re
looking for, then click Replace or Replace All to replace every instance
of the value.
 To Sort Information: Place the cursor in the field that you want to sort
by, click the Home tab and click either the Ascending or Descending
button in the Sort & Filter group. Or, right-click on the field and select
the sort button from the contextual menu.
 To Filter Information: Place the cursor in the field that contains the
values you want to filter by, click the Home tab on the Ribbon and click
the Filter button in the Sort & Filter group. Check the boxes for the
values you want to filter for.
 To Remove a Filter: Click the Toggle Filter button in the Sort & Filter
group.
 To Change a Field’s Data Type: Select the field you want to change,
click the Datasheet tab on the Ribbon, and click the Data Type list
arrow in the Data Type & Formatting group. Select a data type.
Data Type Description
Short Text Stores text, numbers, or a combination of both, up to 255
characters long.
Long Text Stores long text entries—up to 64,000 characters long.
Number Stores numbers that can be used in calculations.
Date/Time Stores dates, times, or both.
Currency Stores numbers and symbols that represent money.
AutoNumber Automatically fills in a unique number for each record.
Yes/No Stores only one of two values, such as Yes or No.
OLE Object Stores objects created in other programs, such as a
graphic, Excel spreadsheet, or Word document.
Hyperlink Stores clickable links to Web pages on the Internet or files
on a network.
Lookup Wizard A wizard that helps you create a field whose values are
selected from another table, query, or list of values.
Attachment Allows you to attach files and images to your database.
Working with Queries
 To Create a Select Query: Click the Create tab on the Ribbon and click th Query
Wizard button in the Other group. Click Simple Query Wizard and click OK. Follow
the onscreen instructions to select the fields you want to use from the desired tables
and create the query. If you want to filter records, view the query in Design view and
enter the criteria in the Criteria row.
 To Switch Views: Click the Home tab on the Ribbon and click the View button in the
Views group.
 To Summarize Values: Open the Query in Datasheet View, click the Home tab on the
Ribbon and click the Totals button in the Records group. Click the list arrow in a
column in the Total row in the query and select a calculation type (Sum, Average, etc.).
Criteria Example Description
“London” Displays records where the field equals “London.”
Between 1/1/00 and
12/31/00
Displays records where the date is between 1/1/00 and
12/31/00.
NOT "USA" or
""
Displays records where the field does not contain the
text "USA" and is not blank.
Like “S*” Displays records where the field text starts with an “S.”
IS NULL Displays records where the field is blank.
IS NOT NULL Displays records where the field is not blank.
100 Displays records whose field value is greater than 100.
Start adding a new record here
Record selector
To add a field to the
query, click and drag it
from the table down to
the design grid
Design gridSort Order
Show Results
Criteria rows
The queried
tables appear
here. You can
also link tables
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©2013 Custom Guide Interactive Learning
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Microsoft
Lync 2013
Quick Reference Card
The Lync 2013 Window
The Fundamentals
General
Accept invitation
Decline invitation
Contact tab
Persistent chat tab
Conversation tab
Phone tab
Open Help
Phone/Video
Take back screen
Stop sharing screen
End a call
Put call on hold
Mute audio
Camera on/off
Transfer call
Full screen video
Exit full screen
IM Window
Send a file
Show/Hide IM area
View participants
Save IM record
Add carriage return
Switch tabs
Mark important
+ A
+ Esc
Ctrl + 1
Ctrl + 2
Ctrl + 3
Ctrl + 4
F1
Ctrl + Alt + Space
Ctrl + Shift + S
Alt + Q
Ctrl + Shift + H
+ F4
+ F5
Ctrl + Shift + T
F5
Esc
Ctrl + F
Ctrl + W
Ctrl + R
Ctrl + S
Shift + Enter
Ctrl + Tab
Ctrl + Shift + I
Availability Options
Available: Online and able to
be contacted. Automatically
set for online users.
Busy: Would prefer not to be
interrupted. Currently in a
call or meeting.
Do Not Disturb: Don’t want
to be contacted or are
presenting in a Lync meeting.
Offline: Not signed in or have
blocked your presence from
others.
Be Right Back: Stepping
away from the computer for
a moment.
Away/Inactive: Away from
the computer or inactive for a
certain amount of time.
Off Work: Not working and
would prefer not to be
contacted.
Keyboard Shortcuts
• To Reset Your Presence Status: Click
the Availability menu and select your
presence status. Or, select Reset Status
to set it according to your activity and
Outlook calendar.
• To Let People Know What’s
Happening in Your Day: Click the
note box above your name and type a
note, such as “Meeting with a client on
location.”
• To Set Your Location: Lync displays a
location related to the network to which
you’re connected. Rename this location
to make it more meaningful, such as
“Work” or “Home.”
• To Add a Contact: Type a person’s
name or email address in the Find a
contact search field. Right-click the
person, select Add to Contacts List,
and select the group where you want to
add the contact.
• To Add a Contact to a Group: Click and
drag a contact into the group. Or, right-
click the contact, select Move/Copy
Contact To, and select the desired
group.
• To Accept an Instant Message
Invitation: Click the alert that appears.
• To Start an Instant Messaging
Conversation: Double-click the contact.
Or, point at the contact’s picture and
click the IM button on the Quick Lync
bar.
• To Send an Instant Message: Type
your message in the text box, and press
Enter.
• To Ignore an Instant Message: Click
the Ignore button in the alert. The
contact will not receive an indication
that you declined the message.
• To Begin an Instant Message
Conversation with a Group: Right-click
the contact group and select Send an
Instant Message.
• To Begin an Instant Message with
Several People: Press and hold the Ctrl
key as you click multiple contacts, then
right-click and select Send an Instant
Message.
• To Invite Additional People to an
Existing IM Conversation: Click and
drag a contact name from the Contact
list into the conversation window. Or,
click the People Options menu in the
conversation window and select Invite
More People from the menu.

©2013 Custom Guide Interactive Learning
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IM Conversations Calls and Video
Meetings
• To Set a Contact as a Workgroup
Contact: Right-click the contact, select
Change Privacy Relationship, then
select Workgroup. You will receive
conversation notifications from these
contacts even when your status is Do
Not Disturb.
• To View a Saved Conversation:
Click the Conversations tab in the
main Lync window. Double-click a
conversation to review it.
• To View or Hide Participants: Click
the Participants menu.
• To Change Font Type, Size, or Color:
Click the Font button and select the
color, font type, or size you wish to use.
• To Change the Default Text Format
for All IM Conversations: Click the
More Options button. Click the
General tab. Select the Change Font
button and select the font options you
wish to use. Then click OK.
• To End a Conversation: Click the
Close button in the Conversation
window.
• To Insert an Emoticon: Click the
Emoticon button and select the
emoticon you wish to use.
• Change Conversation Saving
Settings: Select Lync Options and click
the Personal tab from the menu in the
main Lync window.
• To Share a File: Click the Present
button in the Conversation window.
Select the Attachments tab, click Add
Attachments, select the file you wish
to share, and select Open. Or, simply
click and drag the file into the IM text
box.
• To Share Your Desktop or a
single Program: Click the Present
button and select either Desktop,
PowerPoint, or Program.
• To Make a Call: Point to a contact’s
image and click the Call button on
the Quick Lync bar.
• To Make a Video Call: Point to a
contact’s image and click the Video
button on the Quick Lync bar.
• To Accept a Video Call: Click
anywhere inside the video call
notification. The conversation
window opens and shows the
caller’s video stream. To begin
streaming for the other party, click
Start My Video.
• To Answer a Call: Click anywhere
inside the call notification. Or, if
Lync is set up to use your desk
phone, pick up the receiver.
• To Add Video or Audio to an
Existing Instant Messaging
Conversation: Click the Call or
Video button in the conversation
window.
• To Schedule a Meeting in Lync:
Select the contacts you want to
invite in the Contacts list. Right-click
and select Schedule a Meeting.
• To Start an Unscheduled Meeting:
In the main window, click the
Options list arrow and select
Meet Now. Click the Participants
button, select Invite More People,
and choose participants from your
Contacts list.
• To Use OneNote to Take Public
Meeting Notes: Click the Present
button, select the OneNote tab,
and click the MyNotes button.
OneNote automatically creates
a shared notebook that can be
updated and viewed by everyone in
real time.
• To Use Whiteboard for
Collaboration: Click the Present
button and select Whiteboard on
the Present tab.
Contacts
• To Change Contact List Views: Click the Groups, Status,
Relationship, or New tab to sort your contacts accordingly.
• To Create a New Contact Group: Right-click any group name
and select Create New Group from the shortcut menu. Give
the group a name.
• To Reorder Contact Groups: Click and drag a group to where
you would like it to appear within the list.
• To Delete a Contact Group: Right-click the group and select
Delete Group.
• To Collapse or Expand a Contact Group: Click the group
header to show or hide the contacts within that group.
• To Email a Contact: Point to a contact’s image, select More
Options from the Quick Lync bar, then select Send an Email
Message.
• To Use the Quick Lync bar: Point to a contact’s image
so that the Quick Lync bar appears, then select Instant
Message, Call, Video, Contact Card, or More Options.
• To Hide the Quick Lync bar: Move the mouse away
from the contact’s picture.
• To View a Contact Card: Point to a contact’s image and
select Contact Card from the Quick Lync Bar.

Microsoft®
Outlook 2013
Cheat Sheet
 To Access the Inbox: Click the Mail button in the
Navigation Bar.
 To Check for New Messages: Click the
Send/Receive button on the Quick Access toolbar, or
press F9.
 Message Indicators:
Message has not been read.
Message has been read.
File is attached to the message.
Message has high or low importance.
 To Open a Message: Click a message to preview or
double-click to open it.
 To Reply to the Message Sender: Click the
message, click the Reply button, type your reply,
and click the Send button.
 To Reply to All Message Recipients: Click the
message, click the Reply to All button, type your
reply, and click the Send button.
 To Forward a Message: Click the message, click the
Forward button, enter e-mail addresses in the To
box, enter comments in the text box, and click the Send
button.
 To Delete a Message: Select the message and press
the Delete key.
 To Create a New Message:
1. Click the New button or press Ctrl + N.
2. Enter the e-mail addresses in the To box, or click the
To button to use the address book.
3. Click the Cc button and select the e-mail
addresses for recipients to whom you want to send a
copy of the message.
4. Enter the subject of the message in the Subject box.
5. Enter the text of your message in the text box.
6. Click the Send button.
 To Attach a File: Create a new message, click the
Attach File button in the Include group on the Ribbon in
the Message window, select the file you want to send, and
click Insert.
 To Send a Blind Carbon Copy (Bcc): In the
message window, click the Options tab on the Ribbon and
select Show Bcc in the Fields group. Click the
Bcc: button and select the e-mail addresses for recipients
to whom you want to send a blind copy of the message.
 To Open an Attachment: Double-click the attachment
at the top of the message window.
Outlook 2013 Screen
Mail
folders
Title Bar
Messages
Navigation
Bar
Ribbon
Status
Bar
To-Do Bar
Reading Pane
Navigation Pane
Shortcuts
Add shortcuts to folders and locations in Outlook for
quick access.
Use to organize to-do lists, track task progress,
and delegate tasks.
Contains mail-related folders like your Inbox, Sent
Items and Search Folders. Use the Favorite Folders
at the top of the pane for easy access to frequently-
used mail folders.
Enables you to view and schedule appointments,
events, and meetings. View shared calendars and
compare calendars by viewing them side by side.
Use to store and keep track of addresses, numbers,
and e-mail addresses.
Notes
Use like electronic Post-It® Notes to write down
information.
Folder List
Displays a list of all your Outlook folders in the
Navigation pane.
Messages: Basic Tasks
New
Delete
Move to
Folder
Reply to
the Sender
Reply to All
Recipients
Forward
Message
Address
Book
Find a
Contact
Mark for
Follow Up
Save Ctrl + S
Print Ctrl + P
Undo Ctrl + Z
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Check Spelling F7
Check for Mail F9
Save, Close, Alt + S
and Send
Reply Ctrl + R
Reply to All Alt + L
Address Book Ctrl + Shift +
B
Help F1
Switch Between Alt + Tab
Applications
New Item Ctrl + N
Keyboard Shortcuts
Free Cheat Sheets!
© 2014 CustomGuide
Free Cheat
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Message Window Features
Like in Outlook 2010, the
File menu and Ribbon
replace the Office button
and Standard Toolbar in
Outlook 2013.
Ribbon
Calendar Contacts
 To Flag a Message as a To-Do Item: Right-click the message, select Follow Up
from the contextual menu, and select a flag. Or, click the flag icon on the message.
Or, select the message, click the Follow Up button on the Ribbon and select a flag.
 To Clear a Flagged Message: Right-click the message, select Follow Up from the
contextual menu, and select Clear Flag.
 To Categorize a Message by Color: Click the Quick Click icon on the
message. Or, right-click the message, select Categorize from the contextual menu,
and select a color category. Or, select the message, click the Categorize button on
the Ribbon, and select a flag.
 To Recall a Message: Open the Sent Items folder. Double-click the message, click
the Actions button in the Move group on the Ribbon, and select Recall This Message.
Choose to delete the message or replace the message with a new one in the dialog
box and click OK. You can only recall a message if you are using MS Exchange Server
and the recipient has not opened it.
 To Resend a Message: Open the Sent Items folder. Double-click the message,
click the Actions button in the Move group on the Ribbon, and select Resend This
Message. Enter new recipients in the message window and click Send.
 To Save a Message as a Draft: Click the Save button on the Quick Access
Toolbar in the message window. The message appears in the Drafts folder.
 To Move an Item to a Different Folder: Select the item, click the Move to
Folder button and select the destination folder. Or, click and drag the item to a
different folder in the Navigation Pane.
 To View Your Contacts: Click the People button in the Navigation Bar.
 To Create a New Contact: Click the New button on the Ribbon.
 To Edit a Contact: Double-click the contact.
 To Find a Contact: Type words to search for in the Search Contacts box.
 To Delete a Contact: Select the contact and press the Delete key.
 To Change Views: Select the desired view in the Current View section of
the Contacts Navigation pane. To View the Calendar: Click the Calendar button in the Navigation Bar.
 To Change Views: Click the View tab on the menu bar and select the desired view.
Or, click one of the Day, Week, or Month view buttons.
 To Schedule an Appointment: Click the New button or press Ctrl + N.
 To Schedule a Recurring Appointment: Click New Items on the Ribbon and
select Appointment from the menu. Click the Options arrow and then the Recurrence
button. Fill in the fields and click OK.
 To Schedule a Meeting Request: Click the New Meeting button on the
Ribbon and in the To…field type the contact that you wish to include.
 To Schedule an All Day Event: Click New Items arrow on the Ribbon and select
New All Day Event from the menu.
 To Reschedule an Item: Double-click the meeting, appointment, or event, make
your changes and click the Save & Close button.
Tasks and To-Do Items
 To View Your Tasks: Click the Tasks button in the Navigation Bar.
 To Create a New Task: Click the New button, press <Ctrl + <N, or type a new
task in the text box at the top of the window or in the “Type a new task” box in the To-
Do Bar.
 To Complete a Task: In Simple List view, check the task’s check box.
 To Delete a Task: Select the task and press the Delete key.
 To Create a Recurring Task: Double-click the task and click the Recurrence
button on the Ribbon.
 To Assign a Task: Double-click the task, click the Assign Task button in the
Manage Task group on the Ribbon, enter the person’s name in the To box, and click
Send.
 To Create a Distribution List: Click the New Items button arrow on the Ribbon
and point to More Items and select Contact Group. Click Add Members in the
Members group on the Ribbon, select the location of the contacts you wish to use and
select a name in the list. Click the Members button and repeat for each name to be
added. Click OK, then click Save & Close in the Actions group.
 To Create a Signature: Go to File, select Options and click the Mail tab. Click the
Signatures button, and create the new signature.
 To Change a Message’s Options: In the message window, click the Options tab
on the Ribbon and click the More Options Dialog Box Launcher . Here you can
specify the level of importance or sensitivity of the message, add voting buttons to the
message, indicate where replies should be sent to, choose to receive read receipts
and encrypt the message or delay its delivery.
 To Use the Rules Wizard:
1. Make sure that you’re in the Inbox.
2. Click File on the menu bar, click the Info tab select Manage Rules and Alerts,
and click the New Rule button.
3. Select the type of rule you want to create and click Next.
4. Click the first piece of underlined text in the Step 2 box, which may be people or
distribution lists, specific words, etc.
5. Specify the criteria—a person’s name, a keyword, etc.—and click OK.
6. Click the next piece of underlined text in the Step 2 box and specify the name of
the folder where you want to move the messages or the action you want done to
the message.
7. Click Finish to complete the rule and click OK.
Messages: Advanced Tasks
New
Appointment
View Group
Schedules
Share CalendarGo to Today
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Microsoft®
Project 2013
Cheat Sheet
Project 2013 Screen Common Views
To Display a View: Select the View tab
and choose from the Task Views available.
Gantt Chart: Default view. Displays a
list of tasks with bar chart information.
Task Usage: Displays a list of tasks
showing assigned resources under each task.
Network Diagram: Displays a
sequence or logic diagram that shows the
project’s tasks and dependencies.
Calendar: Displays tasks and durations
in a monthly calendar.
Other Views: Provides additional views:
 Task Form: Detailed information of
the select task.
 Task Sheet: List of all the tasks and
selected details.
 Timeline: An expanded view of the
timeline.
Keystroke Shortcuts
Save Project File Ctrl + S
Close Current Project Ctrl + W
Open Existing Project Ctrl + O
Print/Print Preview Ctrl + P
Task or Resource Shift + F2
Information
Assign Resources Alt + F10
Copy Ctrl + C
Cut Ctrl + X
Paste Ctrl + V
Help F1
Go To Selected Ctrl + Shift
Task + F5
Link Selected Task Ctrl + F2
Unlink Selected Ctrl + Shift
Task + F2
Create a Hyperlink Ctrl + K
Zoom In Ctrl+ /
Zoom Out Ctrl + Shift
+ *
Undo Ctrl + Z
Redo Ctrl + Y
Bold Ctrl + B
Italics Ctrl + I
Underline Ctrl + U
Project 2013 Fundamentals
 To Create a New Project: Click the File tab,
click the New tab and click the Blank Project
option. Or press Ctrl + N.
 To Use a Template: Click the File tab, click
the New tab. Select a template from the menu and
click OK.
 To View Information About the Project:
Select the Project tab and click Project
Information in the Properties group.
 Set the Working Time Calendar: Select the
Project tab and click Change Working Time
in the Properties group. Select the date(s) you want
to change and select a new calendar, or enter the
new working hours in the Start and Finish
boxes.
 To Use Spell check: Select the Project tab
and click Spelling in the Proofing group.
 To Use Undo and Redo: Click the Undo
button and Redo button on the Quick Access
toolbar.
 To Adjust the Timescale: Select the View
tab and choose from the options in the
Timescale list arrow in the Zoom group.
 To Adjust the Zoom Level: Select the View
tab and click the Zoom button to either zoom in or
zoom out. Alternatively, click the Entire Project
button to zoom to a level where the whole project is
visible.
 To Save a Project File: Click the Save
button on the Quick Access toolbar or click File tab
and select Save or Save As if you wish to
change the file name or location.
 To Set a Baseline Plan: Click the Project
tab, click the Set Baseline drop list arrow in the
Schedule group and choose Set Baseline. Click
the Set Baseline Plan option, choose the
baseline number, save the plan for the entire project
or selected tasks, and click OK.
 To Set an Interim Plan: Click the Project
tab, click the Set Baseline drop list arrow in the
Schedule group and choose Set Baseline.
Select the baseline details and click OK. Click the
Set Interim plan option, choose where to copy
from and where they should be copied into, save
the plan for the entire project or selected tasks, and
click OK.
 To Show or Hide the Planning Wizard:
Click the File tab and click Options. Click the
Advanced tab and either select or deselect the
Advice from Planning Wizard checkbox.
 To View a Task’sUsage: Select the task and
click the View tab. Click the Task Usage button
in the Task Views group.
 To Get Help: Press F1 to open the Project Help
task pane, type your question, and click the
Search button.
Status
Bar
Time
line
File
Tab
Quick Access Toolbar Minimize RibbonTitle Bar
Vertical
Scroll
Bar
Horizontal
Scroll
Bar
Gantt ChartGantt Spreadsheet
Close
Button
Pane
divider
Ribbon
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Free Cheat Sheets!

Plan and Manage the Project Working with Resources and Costs
 There are six basic steps to follow when planning a project: (1) Define a
project (2) Plan project activities (3) Plan for and gather resources (4) Plan
project costs (5) Plan for quality and risks (6) Plan security and
communication.
The Resource Tab
 To Enter Resource Availability: Click the Information button in
the Properties group. Enter the Available To and Available From dates in the
Resource Availability table, and enter the Maximum Units available in the
Units field.
 To Assign a Resource: Select a task and click the Assign
Resources button, select the resource(s) and click Assign.
 To Enter Costs: Click the Information button in the Properties group
and click the Costs tab. Enter amounts in the Standard Rate field, the
Overtime Rate field, or the Per Use Cost fields. Then choose when
you’d like to begin accruing the resource cost in the Cost Accrual field.
Viewing the Project
 Applying a Split View: Select one of the options from the Timeline or
Details list arrows in the Split View group on the VIEW tab.
 Applying Groups: Select one of the options from the Group By list
arrow in the Data group on the VIEW tab.
 Applying Filters: Select one of the options from the Filter list arrow in
the Data group on the VIEW tab.
 Sort the Information: Select one of the options from the Sort list arrow
in the Data group on the VIEW tab.
 View the Critical Path: In the Gantt Chart View, select Critical from
the options in the Highlight list arrow in the Data group on the VIEW tab.
Tracking Progress
Always save a baseline plan before beginning to track progress.
 Update Tasks: Select the task you want to update and select the
percentage complete in the Schedule group on the TASK tab.
 Update Resources: In Resource Usage or Task Usage view, select the
resource you wish to update, click the Details button in the Properties group
on the RESOURCE tab and update the Work value.
 Update Costs: Turn off automatic cost updating: click the File tab and
select Options. Click the Schedule tab and select the Off option for
Calculate project after each edit at the bottom of the menu.
 Check Project Variance: In a task or resource view, click the VIEW
tab and click the Tables list arrow. Click More Tables and select Variance
from the options.
Balancing the Project
 To Identify an Overallocated Resource: In the Resource
Usage View, select Overallocated Resources from the options in
the Highlight list arrow on the VIEW tab.
 To Balance Overallocated Resources Automatically: Click the
Leveling Options button in the Level group on the RESOURCE Tab.
Select Automatic under Leveling Calculations.
 To Reassign Work: Open Gantt Chart view, select the overallocated
resource and click the Assign Resources button in the Assignments
group on the RESOURCE tab. Select the overallocated resource, click the
Remove button, select another resource and click Assign.
 Project management is the
process of planning, organizing,
and managing tasks and
resources to accomplish an
objective within constraints of
time, resources, or cost.
 Adjusting one constraint of the
Project Triangle affects the
other two.
Working with Tasks
The Task Tab
 To Enter a Task: Type the task’s name in the Task Name column and
press Enter.
 To Enter a Duration: Type the duration (m = minutes; h = hours; d =
days; w = weeks; mo = months) in the Duration column and press Enter.
 To Create a Milestone: Enter 0 (zero) in the Duration column. Or, click
the Information button in the Properties group, select the ADVANCED
tab and click the Mark task as Milestone check box.
 To Create a Recurring Task: Click the Task list arrow in the Insert
group and select Recurring Task from the list. Enter information into the
Recurring Task Information dialog box.
 To Access Task Information: Select the task and click the
Information button in the Properties group. Or, press Ctrl + F2
 To Organize the Task List: Create summary tasks and subtasks by
selecting the task(s) and clicking the Outdent Task or Indent Task
buttons in the Schedule group.
 To Link Tasks: Press Ctrl and select the two tasks you want to link in the
order that you want to link them and click the Link Tasks button in the
Schedule group.
 To Unlink Tasks: Press Ctrl and select two linked tasks in the order
they are linked. Click the Unlink Tasks button in the Schedule group.
 To Split a Task: Select the task, click the Split Tasks button in the
Schedule group, and use the dividing tool to split the task’s Gantt bar.
 To Enter Lag or Lead Time: Click the successor task and click the
Information button in the Properties group. Click the Predecessors tab
and enter a lead time with a (-) minus sign, or lag time with a (+) plus sign in
the Lag box.
 To Enter a Task Deadline or Constraint: Click the task to which
you want to add a deadline and click the Information button in the
Properties group. Click the Advanced tab, and select a date in the
Deadline box, or select the relevant constraint and enter the Constraint date.
 To Assign a Task Calendar: Select the task, click the Information
button in the Properties tab and click the Advanced tab. Click the
Calendar list arrow and select a calendar from the drop-down list.
 To Apply a Filter: Click the Filter list arrow for the relevant column and
select the filter you want to apply to the project.
Project Triangle
Time – Know the
deadline for your
project.
Cost – This includes
the people and the
equipment that do
the work, and the
materials they use.
Scope – This includes the quality, functions, and
features of your product or service, and the work
required to deliver it.
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Microsoft®
SharePoint Foundation 2013
Cheat Sheets
SharePoint Window
Permission Levels Quick Launch Tip
 Full Control: Site Owners are given this permission level by default.
 Design: Create lists and document libraries, edit pages and change the site appearance.
 Contribute: Add, edit, and delete existing items in libraries and lists. Site Members are
given this permission level by default.
 Read: View and open items, pages and documents. Site Visitors are given
this permission level by default.
 Limited Access: Get access to a specific list, item, or document without
access to the entire site.
Because the Quick Launch
bar is customizable
(depending on your
permission level) not all the
lists and libraries may be
listed here. If you can’t find
what you’re looking for, go
to the Site Contents page.
The Fundamentals
 To navigate in a SharePoint site: SharePoint works like any other website, and depending on your permission level, you will have access
to the Office Ribbon for editing and formatting.
 To view all the content on the Current Site: Click the Site Contents link at the bottom of the
Quick Launch bar to view all the lists, libraries, discussion boards, surveys, and subsites.
 Understanding Permission Levels: Each user that has access to a site is assigned a permission
level. See the list on the right for more information about permission levels in SharePoint.
 To Search: Click in the Search box at the top of the page. Type your search word or term and press
<Enter>.
 To Change Views: You can change how items are displayed in a library or list by changing views.
Click the LIST or LIBRARY tab on the Ribbon and then select the Current View list arrow in the
Manage Views Group to select the view you want to use.
 To Sign Out: Click the User menu at the top of the screen and select Sign Out.
 To Sign In as a Different User: Sign out and then on the logon window, click the Use another account option. Enter the alternative user
information in the dialog boxes provided and logon.
 To Change User Settings: Click the User menu at the top of the screen and select My Settings. Click the Edit Item link and update or
change your settings as necessary.
 To Get Help: Click the Help button in the top right corner of the SharePoint site page.
Title Link
Settings button
Search box
Ribbon Top Link bar
Quick Launch bar
Web Parts area
User Menu
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Documents Wikis
 Document Library: A document library lets users share, collaborate,
collect, and manage files with others.
 Open and Edit a Shared Document: Open the library containing the
document you want to open or edit. Select the document link and in the
dialog box that appears, click Allow. To edit a document, click the FILES
tab, then select Edit Document from the Open & Check-out Group.
 Check Out a Document: Click the FILES tab, then select Check Out
from the Open & Check-out Group.
 Check In a Document: Open the Library containing the document you
want to check in. Select the document, click the FILES tab, then select
Check In from the Open & Check-out Group. (If you’re editing a document
when you save it, you will be given the option to check it back in at that
time.)
 Create a New Document: Navigate to the library or folder in which you
want to create a document. Click the FILES tab, then select New
Document from the New Group – MS Word is the default program for this
action.
 Create a New Folder: Navigate to the library or folder in which you want
to create a new folder. Click the FILES tab, then select New Folder from
the New Group.
 Upload a Document: Open the Library into which you want to upload a
document. Click the FILES tab, then select Upload Document from the
New Group.
 View a Wiki: Click the name of the Wiki in the Quick Launch bar
or on the Top Link bar if it’s a Subsite.
 Add a Wiki Page: Open the wiki site and click the New Wiki
Page link.
 Create a Wiki Link: Type the page name enclosed in double
brackets in the wiki content area. E.g. type [[Page Name]].
 Edit a Wiki: Open the wiki page and click the PAGE tab, then
select Edit from the Edit Group.
Blogs
 View a Blog: Click the name of the
Blog in the Quick Launch bar or on the
Top Link bar.
 Create a Blog Post: Open the blog
site and click Create a post in the
Blog Tools list on the right side of the
page.
 Comment on a Blog Post: Open the post and click the
Comments link below the post.
 Receive Blog Updates through an RSS Feed: Open the
blog site. Click the RSS Feed link below the Blog Tools list.
Surveys & Discussions
 Respond to a Survey: Open the survey to which you want to respond. Click Respond to this Survey.
 View Survey Responses: Open the survey for which you want to see responses. Click the Show a graphical
summary of responses or Show all responses link. (You can also change the View using the Ribbon.)
 Create a New Discussion Topic: Open the discussion to which you want to contribute. Click the New
Discussion link.
 Reply to a Discussion Topic: Open the discussion to which you want to reply. Select the discussion thread and
click the Reply link beneath the post, or type your reply directly into the Add Reply field below all the posts.
Lists
 Add an Event: Open the calendar you want to add an event to, and click the EVENTS tab and then select New Event from the New Group.
 Synchronize SharePoint Calendar with Outlook: Open the calendar you want to synchronize. Click the CALENDAR tab and then
select Connect to Outlook from the Connect & Export Group.
 Add a Task: Open the tasks list you want to add a task to, and click the New Task link.
 Update a Task: Select the task and click the Edit link, or click the task link, and then select Edit Item from the Manage
Group on the Ribbon.
 Edit an Item: Open the list that contains the item you want to edit. Select the item and click the Open Menu button
(…), then select Edit Item from the list.
 Delete an Item: Select the item you want to delete and click the Open Menu button (…), then select Delete
Item from the list.
 Restore an Item: Click the Settings button and then select Site Settings. Open the Recycle Bin from
the Site Collection Administration section. Check the box next to each item you want to restore and select the
Restore Selection link.
 Receive Alerts: You can receive alerts on most items. Open the item you want to be alerted on, click the ITEMS tab and then select Alert
Me from the Share & Track Group.
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