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Online Hosting--Is It Right For Your Business?

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A Guide for Independent Distributors

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Online Hosting--Is It Right For Your Business?

  1. 1. What to know about online hosting for a distributor? 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL ONLINE HOSTING— IS IT RIGHT FOR YOUR BUSINESS? A GUIDE FOR INDEPENDENT DISTRIBUTORS by Gayle Smith
  2. 2. TIMSSOFTWARE.COM/INDUSTRIAL | 406.255.9500 Introduction | Are You Ready to Take a Leap? Chapter 1 | What You Need to Know Section 1: What is a Hosted Solution? Section 2: Hosted vs. Non-Hosted Chapter 2 | Weighing Your Costs Section 3: ROI Chapter 3 | TIMS Online Hosting Section 4: Let Us Lift You to the Cloud Section 5: How Does TIMS Online Hosting Work? Chapter 4 | Take the Worry Away Section 6: How Secure is Secure? Section 7: Your ERP Resolution TABLE OF CONTENTS
  3. 3. What to know about online hosting for a distributor? 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL IT costs associated with it. Are You Ready to Take a Leap to the Cloud? I’m sure you’ve already asked yourself, “What exactly is the cloud anyway?” Basically, cloud computing is storing data over the Internet instead of on your computer’s server system. The cloud enables you to use data from one device to another via the Internet. Let’s say you own a Kindle® eReader. The cloud enables you to read an eBook from your Kindle, continue reading the same eBook on your laptop, and pick up where you left off on your smart phone. More importantly, the cloud provides secure data backup for your business. An onsite server becomes a thing of the past for you, as does the expensive IT costs associated with it.
  4. 4. What to know about online hosting for a distributor? TIMSSOFTWARE.COM/INDUSTRIAL | 406.255.9500 CHAPTER What You Need to Know About Online Hosting 1
  5. 5. 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL When you switch from an on premise solution to an online hosting solution in the cloud, your computer system no longer works from your onsite system as it doesn’t need to. All of your data and applications are stored at a data center. Your company is assigned space on a file server, which acts as a common collection point, which in turn is shared by all your PC users. If and when you decide to make the change from your current system to an online hosting solution, it’s critical to choose a hosting service that fits your business, and secondly, to make certain that it is a company you can trust. What Is a Hosted Solution?1
  6. 6. TIMSSOFTWARE.COM/INDUSTRIAL | 406.255.9500 2 HOSTED NON-HOSTED Security Fixed Costs Data Protection Reliable Network Nightly Back-Ups Eliminate Expensive Hardware 99.9% Network Uptime No Maintenance No Administration Costs No More Emergency Calls to IT Data is Always Backed Up, Protected & Accessible Expert 24/7 Monitoring Installation Fees Hardware Costs Maintenance Services Support Data Loss Unexpected IT Costs Human Error Computer Crashes Malware Infections Mounting Expenses Productivity Lost During Downtime Paying a Hard Drive Recovery Service
  7. 7. What to know about online hosting for a distributor? 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL CHAPTER Weighing Your Costs 2
  8. 8. TIMSSOFTWARE.COM/INDUSTRIAL | 406.255.9500 Of course there are costs associated with both methods. Some businesses are happy with the way things are and the way their server is working. If you have some doubts or maybe you have a system that will need to be replaced soon, ask yourself the following questions: ROI3
  9. 9. 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL And, what about data protection? No one likes to talk about it, let alone think about it, but protecting your business’s data as well as your customers’ data from viruses and power outages or other natural disasters is clearly a critical issue for you. What’s it really costing me to run my own in-house system? If my system crashes, so does productivity. What’s that costing me? Are my employees backing up my company data? Do I have a crash recovery plan in place? What about unexpected setbacks? What about ROI? How old is my hard drive system?
  10. 10. What to know about online hosting for a distributor? TIMSSOFTWARE.COM/INDUSTRIAL | 406.255.9500 CHAPTER TIMS Online Hosting 3
  11. 11. 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL How important to you is peace of mind? You’ll have complete security and reliability of your hosted data, plus a significant decrease of daily systems management. Our experts become your experts—monitoring the facility, the network, and the computer system around the clock. We’ll take care of managing the system, so you can focus on running your business. Instead of having unforeseen IT costs, with TIMS Online Hosting, you’ll have a much smaller upfront investment, a low monthly service fee that is affordable, and more importantly, it is predictable because it becomes a fixed cost. You’ll be able to log on to the system from day one knowing that your data is automatically backed up. Application support and training are just a phone call away. Let Us Lift You to the Cloud4
  12. 12. What to know about online hosting for a distributor? TIMSSOFTWARE.COM/INDUSTRIAL | 406.255.9500
  13. 13. 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL No worries! TIMS Online Hosting handles virtually all of your computer server requirements from our state of the art data center. Equipped with fiber-optic and microwave connections, generator and battery backup and redundant cooling systems, our data center assures a completely stable and efficient system. For an automated solution to store your valuable data offsite, we have partnered with Dakota Backup® which means your TIMS data is always protected. Online data is stored at SAS 70 Type II compliant top-notch facilities and transfers are secure with military grade encryption. 5 Here’s How TIMS Online Hosting Works
  14. 14. What to know about online hosting for a distributor? TIMSSOFTWARE.COM/INDUSTRIAL | 406.255.9500 CHAPTER 4 Take the Worry Away
  15. 15. 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL | Full-time facility monitoring—24 hours a day, seven days a week, 365 days a year. | Protective firewall using Cisco® routers prevent the system from being breached by outsiders. | Your system environment and database are entirely isolated, self-contained and not shareable. | We take care of license renewals. This equals no hassles for | Nightly data backups with off-site tape storage and top-notch security. We guarantee that your data is safe and secure at all times. | For superior and reliable performance, TIMS Online Host is powered by the latest HP® Servers running Microsoft® Windows Server and Microsoft® SQL Server. How Secure is Secure?6 you. ing
  16. 16. What to know about online hosting for a distributor? TIMSSOFTWARE.COM/INDUSTRIAL | 406.255.9500 Full-Time Facility Monitoring— 24 hours a day, 7 days a week, 365 days a year. Stringent Security TIMS Online Hosting safeguards your information with three layers of security via a secured socket layer (SSL) and/or VPN. | Automatic Software Updates Comprehensive in-house analysis and beta tests precede every automatic software update to TIMS Online Hosting, ensuring your system is up-to-date and delivering optimal performance. |
  17. 17. What to know about online hosting for a distributor? 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL Your ERP Answer Along with Online Hosting, TIMS Software is the premium ERP software solution for gas and welding supply distributors. Available features include fully integrated cylinder tracking/management; order processing for gases, hard goods and rental equipment; inventory/warehouse management; truck routing/dispatching; electronic vendor price updates; EDI; document imaging; point of delivery; integrated eCommerce; mobile computing and powerful data analysis. It’s That Secure. 406.255.9500 | TIMSSOFTWARE.COM/INDUSTRIAL 7

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