4. Definition of Time…
The duration in which all things happen
The measurable period during an action,
process, or condition exists or continues
Time is what we measure in minutes,
hours, days, and years
10. Definition of Time…
Process of
organizing &
planning how to
divide time
between specific
activities
Good time
management enables
you to work smarter
– not harder –
17. Time Management
• Get organized
• Get structured
• Set short term goals
• Set long term goals
• Use a planner:
• daily schedule and “To Do” list
18. Importance of TM
Allow to
accomplish
more
Leads to more
free time
Advantage of
learning
opportunities
Lowers your
stress
Helps you
focus
leads to more
career success
Work life
Balance
19. Pareto analysis
• This is the idea that 80% of tasks can be completed in
20% of the disposable time, and the remaining 20% of
tasks will take up 80% of the time.
• This principle is used to sort tasks into two parts.
• According to this form of Pareto analysis it is
recommended that tasks that fall into the first category
be assigned a higher priority.
• It depend
20. Pareto analysis
The 80-20-rule can also be applied to increase
productivity: it is assumed that 80% of the
productivity can be achieved by doing 20% of the
tasks.
Similarly, 80% of results can be attributed to 20% of
activity.
If productivity is the aim of time management, then
these tasks should be prioritized higher.
23. Time Consuming by..
Going to office hours
Late sitting
Checking email
Getting coffee
Volunteering
Doing research
Shopping for
groceries
Caring for family
members
Taking a nap
Exercising
Playing an instrument
Attending events
Chatting with friends
Helping a friend
Catching up!
Cultivating a
relationship
Meeting new people
28. Steps- Managing Time
1. Set goals
2. Make a schedule
3. Revisit and revise your plan
4. Set Priorities
29. Avoid the offer to socialize
when you’ve scheduled
work.
Refuse at last minute,
decline but ask later in
week.
Socializing is important
when you don’t have other
things to worry about!
I have a study group
tonight. Are you free
on Thursday?
We are going for Movie
tonight. Are you free ?
Learn to say “No!”
31. Time Management Tips
• Write things down. Don’t rely on memory
• Prioritize your list and Plan your week.
• Spend some time at the beginning of each
week to plan your schedule.
• Carry a notebook.
• Write down those great ideas and brilliant
insights (capture your thoughts).
• Learn to say no.
• Say no to low priority requests.
32. Activity # 01
6,400
Tell participants they have $86,400.00 to spend anyway
they wish. The only restrictions are that they cannot
bank any money and if they do not use any of the money
they lose it. We then discuss why and how they spent the
money the way they did. I then tell them that 86400 are
the number of seconds we have each day and that as
often as possible they should consider spending their
time on things that are important to them as they did
with their money.
33. Activity # 02
• HOW LONG IS A MINUTE?
• At the beginning of session I ask people to close their eyes for
30 seconds and after that to open it. Nobody can watch the
clock and I don’t measure the time. All I ask of participants is
to open their eyes after what they believe has been 30 seconds.
• Of course, they all open them at different times. Afterwards,
we talk about our understanding of time. Even though
everyone has an equal (24 hours a day or 30 seconds for
excercise), in fact, we experience it and use it in different
ways. Some of us experienced it as a short period, other as a
long. This always works as a good opener.
38. Signs of Stress
• Physical
• Headache
• Back Pain
• Fatigue
• Aches and Pains
• Mental
• Difficulty Concentrating
• Increased Errors
• Poor Decision Making
39. Relaxation
• Breathing: practice deep breathing
• Progressive muscle relaxation
• Guided Imagery
• Meditation
• Tapes, CDs etc.: Either something structured
(commercial) or soothing music
• Choose and schedule it in
43. Conclusion
1. Time and management can make you more
productive and reduce your stress level.
2. The Three Steps- Set goals- Make a schedule Revisit
and revise your plan
3. Be tough with your time.
4. Actively avoid time wasters.
5. Learn to say “no” to distractions.
6. Employ a variety of time management strategies to
maximize your time.
7. Relax and enjoy the extra time that you’ve
discovered!