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2. What is Excel
Excel is an Electronic Spread Sheet
Program, where data is stored in the form of
ROWS & COLUMNS (Grid Format)
Applications of Excel
a)Store Data
b) Read Data
C)Analyze Data

3. Structure of Excel
Specific Cell
Range OF Cells
Work Sheets
Work Book
Excel

4. What is a Cell
A cell is a storage Unit, where we can store
information .
Imp Points:
Every cell has a specific address assigned to itself,
the address (reference) is made out of the
COLUMN NAME x ROW NUMBER.
Example : R1 (where R is the column Name
and 1 is the Row Number)

5. Types of Reference
We have 3 types of reference
1) Relative Reference
2)Absolute Reference
3)Mixed Reference
Lets take an example of each reference.

6. Relative Reference
We have values in 2 columns
3rd column has the addition of the 2
columns
We can read the cell reference here.

7. Absolute Reference.
We will use absolute reference when we need make the reference (address) of a cell
constant. For Example.

8. Name Basic Salary HRA DA TA Total
7% 10% 20%
Reeta 25,000.00
Meet 17,000.00
Sita 17,500.00
Geet 17,500.00
Umang 17,000.00
Aakash 15,000.00
Amit 16,000.00
Anita 16,500.00
Savita 15,750.00

9. Name Basic Salary HRA DA TA Total
7% 10% 20%
Reeta 25,000.00 1,750.00
Meet 17,000.00
Sita 17,500.00
Geet 17,500.00
Umang 17,000.00
Aakash 15,000.00
Amit 16,000.00
Anita 16,500.00
Savita 15,750.00

10. Is this a Question
=if(g5)
?

11. If Condition
=if(Logical_Test, TRUE, FALSE)
Logical Test = “WHAT” IS THE
QUESTION????
TRUE = WHAT IF TRUE.
FALSE = WHAT IF FALSE

12. Logical Operators in IF Condition
< Less than
<= less than & =
> Greater than
>= greater than & =
<> Not =

13. Advanced Filter
Values written in the same row is an AND operator
Values written in the different rows is an OR operator
Steps:
1) Copy the header to another location (within the document)
2) Select Advanced from the data tab
3) Under Filter select advance
4) Range, specify the name of the data, under criteria, select the criteria which
you have copied / pasted.

14. Vlookup
Meaning of V Look up is Vertical Look Up
=vlookup (lookup_value, table of array, column index number, approx/exact)
a) LookUp Value: “What” do you want to find
b) Table of Array: “Where”do you want to find the data, select the data within
which you want to search the look up VALUE
c) Excel will always search in the LEFT MOST column of your select. (NO CHOICE)
d) Column Index Number: If excel finds the lookup value within the table of array
in the LEFT MOST column of your selection, what do you want in RETURN ?
Mention the column number.
e) Approx / Exact: The look up value, what is it? Is it an exact value or an
approximation.

15. Limitation’s of Vlookup
Suppose the left most column is not contain the lookup value.. ??????
Under no circumstances would you cut paste the colum.
We use MATCH & INDEX to overcome this limitation.

16. Match
Given the lookup value, match will return the Row “NUMBER” OR the Column
“NUMBER” of the lookup value.
The row number or the column number always works as a relative reference.
Which means: With reference to the selection.
From where does the table_array start, counting the first row as number 1
we would get the cell reference.

17. Index
Given the Row Number & the column number INDEX would return the
intersection point of the 2.
What NOT to do..
Do not select the column headers here.. It wont WORK. Practically you
would be increasing a row number OR a column number if you select the
headers