This document provides instructions for configuring automatic payments in SAP FI, including: - Setting up company codes, payment methods, and bank accounts - Configuring payment methods per country and company code - Determining bank accounts for payments based on payment ranking, available amounts, value dates, and expenses The document covers key transactions and master data for setting up and maintaining payment programs in SAP.

1. Automatic Payment
Configuration
SAP FI
Training Document

2. SAP FI Training Document - Automatic Payment Configuration
TABLE OF CONTENTS
TABLE OF SYMBOLS -4-
TYPOGRAPHY -4-
TRANSACTIONS USED -4-
OVERVIEW -5-
REQUIREMENTS -6-
CONFIGURATION -6-
MASTER DATA -6-
ROLES -6-
GLOSSARY -7-
COURSE MATERIALS -8-
1. MAINTAIN PAYMENT PROGRAM -8-
1.1. CONFIGURE ALL COMPANY CODES FOR PAYMENT -9-
1.1.1. CREATE COMPANY CODE FOR PAYMENT - 10 -
1.1.2. EDIT COMPANY CODE FOR PAYMENT - 12 -
1.1.3. DELETE COMPANY CODE FOR PAYMENT - 12 -
1.2. CONFIGURE PAYING COMPANY CODES - 13 -
1.2.1. CREATE PAYING COMPANY - 14 -
1.2.2. EDIT PAYING COMPANY - 16 -
1.2.3. DELETE PAYING COMPANY - 16 -
1.3. SET PAYMENT METHOD PER COUNTRY - 16 -
1.3.1. MANAGE PAYMENT METHOD PER COUNTRY - 18 -
1.3.1.1. CREATE PAYMENT METHOD PER COUNTRY - 18 -
1.3.1.2. EDIT PAYMENT METHOD PER COUNTRY - 19 -
1.3.1.3. DELETE PAYMENT METHOD PER COUNTRY - 19 -
1.3.2. SET CURRENCIES ALLOWED - 20 -
1.3.3. DEFINE PERMITED DESTINATION COUNTRIES - 20 -
1.3.4. SET NOTE TO PAYEE BY ORIGIN - 21 -
1.4. SET PAYMENT METHODS IN COMPANY CODE - 22 -
1.4.1. CREATE PAYMENT METHOD IN COMPANY CODE - 23 -
1.4.2. EDIT PAYMENT METHOD IN COMPANY CODE - 24 -
1.4.3. DELETE PAYMENT METHOD IN COMPANY CODE - 25 -
1.5. MANAGE HOUSE BANKS AND BANK ACCOUNTS - 25 -
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3. SAP FI Training Document - Automatic Payment Configuration
1.6. SET BANK DETERMINATION - 25 -
1.6.1. RANKING ORDER - 27 -
1.6.2. BANK ACCOUNTS - 28 -
1.6.3. AVAILABLE AMOUNTS - 29 -
1.6.4. VALUE DATE - 30 -
1.6.5. EXPENSES/CHARGES - 31 -
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4. SAP FI Training Document - Automatic Payment Configuration
TABLE OF SYMBOLS
Icon Meaning
Path to find transaction in SAP Menu/SAP Customizing
Note
Example input data
Prerequisites, configuration, master data or roles needed before working on a
transaction
TYPOGRAPHY
Icon Meaning
Example text Words or characters that appear on screen. It includes screen names, field texts,
button names, menu names and options.
Ex am pl e te x t Words or phrases that the user will type when required.
TRANSACTIONS USED
Transaction Name
FBZP Customizing: Maintain Payment Program
FI12 Manage house banks and bank accounts
S_ALR_87100687 Set up all company codes for payment transactions
S_ALR_87100688 Set up paying company codes for payment transactions
S_ALR_87100689 Set up payment methods per country for payment transactions
S_ALR_87100690 Set up payment methods per company code for payment transactions
S_ALR_87100691 Set up bank determination for payment transactions
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5. SAP FI Training Document - Automatic Payment Configuration
OVERVIEW
Companies need to handle outgoing and incoming payments in order to maintain
relationships with vendors and customers. SAP features payment transactions that
allow the user to create payment documents both manually or automatically. This
document is focusing on automatic payments.
Companies usually have more than one financial institution through which payments
can be made. Therefore, in order to generate payment transactions automatically, users
must configure a series of steps that will indicate the automatic payment program under
what circumstances a certain bank will be used for paying. To make a successful
configuration, users must consider: what is to be paid, when payment is carried out, to
whom the payment is made, how the payment is made and from where the payment is
made.
At the end of this procedure, users will be able to maintain different payment methods
per bank account, that will conclude in a correct selection of a bank account used for a
specific payment.
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6. SAP FI Training Document - Automatic Payment Configuration
REQUIREMENTS
CONFIGURATION
Program name Location
Adjust payment medium SPRO > Financial accounting (new) > Accounts receivable and accounts
format payable > Business transactions > Outgoing payments > Automatic outgoing
payments > Payment media > Make settings for payment medium formats from
payment medium workbench > Adjust payment medium format
Define house banks SPRO > Financial accounting (new) > Bank accounting > Bank accounts >
Define house banks
Define sender details SPRO > Financial accounting (new) > Accounts receivable and accounts
for payment forms payable > Business transactions > Outgoing payments > Automatic outgoing
payments > Payment media > Define sender details for payment forms
MASTER DATA
Data Type Use in
FR01 Company code Configure company codes for
payment
F110_FR_AVIS SAPscript Configure paying company codes
F110_EDI_01 SAPscript Configure paying company codes
SAP_EXAMPLE Payment medium format Manage payment method per
country
BQE03 House bank Bank selection
98562 Account ID Bank selection
511702 G/L account Bank selection
ROLES
Business Role Technical Name Function
- - -
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7. SAP FI Training Document - Automatic Payment Configuration
GLOSSARY
Account ID Code that together with the house bank uniquely defines a bank account.
Bank determination Process in which the payment program automatically determines
through which bank account the payments will be done.
Bank subaccount G/L account, sometimes different from the G/L account specified for
an account ID, in which payments will be posted according to their payment
method.
Company code Smallest organizational unit within financial accounting.
Form Document that will be printed while executing a payment transaction.
House bank Financial institution through which the company makes its internal banking
transactions, and is the link between a bank account and G/L accounts.
Note to payee Information that can be added to a Payment Medium Format and
contains relevant information for the business partner.
Paying company code Company which processes payment transactions.
Payment medium Document created during automatic payment and that is sent to the
company's house banks.
Payment method Procedure by which different types of payments are made.
Sending company code Company whose information will be sent to the business
partner in the documents generated during payment transactions.
Value date Number of days that elapse between the posting date of the payment run
and the value date at the bank.
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8. SAP FI Training Document - Automatic Payment Configuration
COURSE MATERIALS
1. MAINTAIN PAYMENT PROGRAM
Maintain payment program is a transaction that contains the main programs for
configuring payments. This transaction presents links to the main programs needed for
using payment program.
All options that appear in the transaction also appear in the following path:
SPRO > Financial Accounting (new) > Accounts receivable
and accounts payable > Business transactions > Outgoing
Menu Path
payments > Automatic outgoing payments > Payment
method/Bank selection for payment program
Transaction FBZP
Fig. 1 - Path for menu Payment Configuration
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9. SAP FI Training Document - Automatic Payment Configuration
Enter the transaction, and the screen shown in Fig. 2 will appear. This screen groups
the main configuration the user needs to make for payment transactions, each of which
will be explained in the subsequent sections.
Fig. 2 - Initial screen of transaction FBZP.
1.1. CONFIGURE ALL COMPANY CODES FOR PAYMENT
This program will let the user establish which companies will be used for payment
transactions. A sending and a paying company code for each company for payment will
be set.
SPRO > Financial accounting (new) > Accounts receivable
and accounts payable > Business transactions > Outgoing
Path payments > Automatic outgoing payments > Payment
method/Bank selection for payment program > Set up all
company codes for payment transactions
Transaction S_ALR_87100687
FBZP
All company codes
option
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10. SAP FI Training Document - Automatic Payment Configuration
Fig. 3 - Menu path for transaction S_ALR_87100687.
The Overview screen, as shown in Fig. 4Error! Reference source not found., lists all
companies that have a payment configuration.
Fig. 4 - Overview screen of transaction S_ALR_87100687.
1.1.1. CREATE COMPANY CODE FOR PAYMENT
Master data FR01
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