Integrating the Financial Close Process in an M&A Environment: Follow the Complete Journey of a Merger or Acquisition - Emtec, Inc.

Emtec, Inc. Proprietary & Confidential. All rights reserved 2014.Emtec, Inc. Proprietary & Confidential. All rights reserved 2014.Emtec, Inc. Proprietary & Confidential. All rights reserved 2014.Emtec, Inc. Proprietary & Confidential. All rights reserved 2014.
Integrating the Financial Close Process in an M&A
Environment
Russ Rogers
Reid Kerr
May 12, 2015

Agenda
2
Introductions
What’s wrong with the Close Process?
What is Oracle’s Hyperion FCM?
Process Elements
Demonstration
New Features
FCM Next Steps
Q & A

Introductions

Introductions
4
Reid Kerr
Senior Lead – Close & Consolidations, Emtec
• 21 Years of hands on consulting experience
• 8 Years at Hyperion (IMRS, Software, Solutions, etc.)
• 12 Years Partner and Independent Firms
• Hyperion Certified (background in accounting, fx, m&a)
• 336-996-4242 office / 336-210-6934 mobile (Go TarHeels!)
• Reid.Kerr@emtecinc.com
Russ Rogers
National Practice Lead – Close & Consolidations, Emtec
• 22 Years of hands on consulting experience
• 9 Years at Hyperion (IMRS, Software, Solutions, etc.)
• 12 Years Partner and Independent Firms
• CPA, CMA, Hyperion Certified (accounting, fx, IC, m&a)
• 312-561-3398 office / 816-721-1908 mobile (Go Jayhawks!)
• Russell.Rogers@emtecinc.com

Introductions
5
Emtec Functional Experience
• Over 400 applications across multitude of
Hyperion products
• Practical experience as well as technical
expertise across all industries
Emtec Technical Experience
• In-house technical group – led by Luis
Castillo
• Experience across the breadth of Oracle’s
EPM suite
A Cohesive team supporting your Oracle
Applications

7
• Most close cycle processes are handled off-line
- Excel spreadsheets keep track of what should be done
- Constant e-mail exchanges are conducted
- Phone calls used for e-mail backup
- Difficult to anticipate when things are due/done
- Subsidiaries will sometimes operate on different schedules
- Limited visibility into Subsidiary activities until email received
- Limited centralization of close cycle activities
- No automated means to external applications/processes
• All of these incur cost for the organization in time and money

8
• Manual reporting/monitoring is done
- Updates/status reports if any are generated manually and
typically not comprehensive
- Corporate has limited if any visibility into supporting activities
- One fire drill after another
- Process improvements are difficult to implement/track
These items take time away from analysis
These take time away from schedule
These take human cost to perform the follow up
These take human cost to monitor

But Wait, how does this relate to M & A activities?

Wait, how does this relate to M & A activities?
10
With the various issues facing an internal close process, this is
complicated many times over with the merger/acquisition of a new
company
• New Company
- Learn new processes
- Update new contacts
- Fit square peg/round hole
• Existing company
- Need smooth transition
- Introduce to existing methodology
- Give guidance/insight on Closing process
Need to bring people up to speed in the least cost/time/effort

What is Oracle’s Hyperion Financial Close Management ?

12
Oracle’s Hyperion Financial Close Management (FCM) product is
one of two modules** that make up the Oracle Hyperion Financial
Close Management Suite. FCM is used to document, track, monitor
and bring together the close process. FCM is a web-based tool that
centralizes the close process.
• Removes the black box effect
• Lists steps (tasks) and assignment of responsibilities
• Identifies dependencies and connections between tasks
• Integrates with other activities within the close process (i.e.
Operational, Consolidation and Reporting)
• Allows due dates and automatic notifications of tasks completion
**Note: The second module is Account Reconciliation

13
• Allows template creation for repetitive process across months,
quarters and year end
• Allows primary and supporting tasks to be tracked
• Tracks issues (system, process, entries) during the close process
for notation and documentation.
• Monitors the close process via prebuilt dashboards, reports and
graphs

How does this help with M & A activities

How does this help with M & A activities?
15
• Provides a process to follow
• New companies know what to expect and when
• Tasks/Responsibilities can be easily set up and monitored
• Bottlenecks are quickly identified
• On going monitoring is easily incorporated

Process Elements

Process Elements
17
Financial Close Management Build
Provides links to other
products and allows
specific actions/
monitoring to take
place (similar to
adaptors/add-ons).
Some examples
would be
• Run a
consolidation in
HFM
• Run transaction
report
Relates to a
specific steps
taken either
automated and
manual.
Some examples
would be
• Load FX
rates,
• Complete
Minority
interest entry
Collection of
tasks which are
related.
Some examples
would be:
• Corporate
Month End
tasks
• Tax
department
tasks
Collection of
templates that
relate to a
closing
schedule
Some examples
would be:
• Monthly,
• Quarterly,
• Year End

Process Elements
18
• Integrations provide the “link” to
external products/tools
• These links can be used to run
processes for both ledgers and
sub ledgers along with the Hyperion
Suite of products
• Some examples of integrations are approving journals, loading and
consolidating data, running task list and reports along opening and closing
periods
Integrations

Process Elements
19
• Tasks are individual
steps used in the
close process
• Tasks can be
manual or automatic.
Automatic steps use integrations to perform task (i.e. load data). Manual steps
list the tasks to be undertaken (i.e. gather accruals for entry)

Process Elements
20
• Templates are a
collection of related
Tasks
• Templates provide a
reusable framework
for the tasks

Process Elements
21
• Schedules join
together one or
more templates
• The users
interact with
schedules
• Schedules have a one time use and provide monitoring/recording to the close
process

Process Elements
22
Financial Close Management Build

Demonstration

Demonstration
24
Simple Close Process

New Features

New Features
If you are currently on FCM 11.1.2.1
• Up to 2000 tasks can be assigned in one schedule
• Bulk reassignments are introduced
• "At Risk" status is introduced
• Oracle Browser Look and Feel (BLAF+) compliant
• Documentation certified on Apple Mobile Devices
• Actual Time to Complete in the Task list, Gantt View and BI dashboards
• Bulk reassignments are introduced
• Number of approvers can be specified
• The 2,000 task per schedule limit is removed
• Close Manager mobile app users can submit and approve tasks
26

New Features
If you are currently on FCM 11.1.2.3 (cont.)
• Task assignees can request reassignment of functions with approval by
administrator
• Actions on multiple tasks (submit, approve, reject) can be done in one step
• New integrations for Event Monitoring tasks (Journal entry, AR, AP,
Purchasing and EBS sub ledger Open/Close events)
• Further integrated with Account Reconciliation
27

FCM Next Steps

FCM Next Steps
29
Virtual Assessment – Free Offering
• 4 hour exercise completed by senior architects
• Information collected and questionnaire completed prior to session
• 2 hour collaboration virtually to understand your implementation and
needs and deliver findings
• Deliverables include documented upgrade considerations, broad cost and
effort estimate, and timeline
Reach out to your Emtec Field Sales Account Executives or Inside
Sales Development Mangers. Feel free to contact us to engage directly.

73%
YEARS
47serving clients
OUR COMPANY
500dedicated
associates
17
over
years
BEST
PLACES
TO WORK
2012
TECHNOLOGY
EMPOWERED
BUSINESS
SOLUTIONS
“right size provider”
“client for life”
India
Pune
Bangalore
USA
IL, PA, NJ,
GA, VA, MN,
FL
Canada
Toronto
Ottawa
GLOBAL
DELIVERY
OUR SERVICES
87% 14
prior tier 1
consultancies
avg. years
experience
fulltime
employees
OUR PEOPLE
25+
OTHER
PARTNERS
- onshore
- offshore
- nearshore
- blended
managed services
Advisory Applications Cloud Analytics Infrastructure
strategy
governance
process
ERP, HCM, CRM,
app. development,
mobile solutions
applications
infrastructure
enterprise reporting,
predictive analytics,
big data
service management
enterprise infrastructure
end user computing
Business and Technology Empowered

An Exciting Year For Emtec… And Or Clients!
Vertical Focus
• Strategy
• Enterprise
Solutioning
• Management
Consulting
• Line of Business
Expertise
Advisory Services Expansion
Services
GEO
Vertical
SMAC

Emtec Services Align Well
with each stakeholder community
ENTERPRISE
SUITE
SALES &
MARKETING
 360 degree view of the customer
 Sales force automation
 Customer Service
 Marketing Automation
 Customer and Product Data
Management
 BI / Analytics
HCM
 Workforce Planning
 HR Analytics
 Talent Management
 Employee Self-Service
 Performance Management
 Total Compensation
CFO
FINANCE
 Budget & Planning
 Financial Close Mgmt
 Procure to Pay
 SEC Reporting
 Financial Analytics
 Cash Management
OPERATIONS
 Forecasting
 Operational Analytics
 ERP
 Project Costing
TECHNOLOGY
 Advisory Services
 Application Development &
Maintenance services
 Business Intelligence & Big
Data
 Cloud Strategy and
Implementation
 Independent Verification &
Validation
 Infrastructure Services
 Managed Services
 IT Service Management
 Procurement Services
 Business Strategy
 Managed Services & Outsourcing
 Advisory Services
 Analytics
 Governance
POWER
The
of Emtec

Questions?
Send your questions to Reid Kerr and Russ Rogers
Reid.Kerr@emtecinc.com
Russell.Rogers@emtecinc.com

THANK YOU FOR YOUR TIME
Please visit us online at www.emtecinc.com
THANK YOU FOR YOUR TIME
Please visit us online at www.emtecinc.com

Integrating the Financial Close Process in an M&A Environment: Follow the Complete Journey of a Merger or Acquisition - Emtec, Inc.

Recommended

Recommended

More Related Content

Recently uploaded

Recently uploaded (20)

Featured

Featured (20)

Integrating the Financial Close Process in an M&A Environment: Follow the Complete Journey of a Merger or Acquisition - Emtec, Inc.

Editor's Notes