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ORGANIC FIELD CROPS
                   DOCUMENTATION FORMS
                   By George Kuepper, NCAT Agriculture Specialist and
                      Lisa Cone, Waterfall Hollow Farm, Berryville, AR
                                        May 2003

                     THE PURPOSE         AND    USE    OF   THESE FORMS
     In order to become certified organic, producers must demonstrate to an accredited certifier that
their farm operation complies with National Organic Program regulations. This is accomplished
initially by completing an Organic System Plan (OSP)—normally part of the application for certifica-
tion. The OSP illustrates to the certifier how the producer plans to comply with the regulations by
detailing practices, monitoring
procedures, and the different
inputs that will be used. The
Organic System Plan is backed
up by on-site inspection to en-
sure that the producer is, in
fact, farming in the manner out-
lined in his or her OSP. It is the
inspector’s responsibility to
look for documentation and in-
dicators that bear out the
producer’s claim to organic sta-
tus, as well as look for any vio-
lations.
     The forms in this package
are provided as tools that farm-
ers can use for documenting                                                    ©2003www.clipart.com
practices, inputs, and activities
to demonstrate compliance with
regulations or to assist in other
aspects of farm record keeping. The forms can be kept in the barn, machinery shed, or anywhere they
can make recording easiest.
     Please note that these are not required forms! Organic farmers have more than enough manda-
tory paperwork to keep them occupied. These forms are merely intended to give you something
convenient and organized to record routine things that may be important to document. Use only
those forms that suit your operation and recycle the rest.

                                   ACKNOWLEDGEMENTS
   These documentation forms were developed by the National Center for Appropriate Technology
(NCAT) with funds provided by the USDA/National Organic Program (NOP) and the USDA/CSREES
Sustainable Agriculture Research and Education (SARE) Program. Distribution is being done through
               NCAT’s ATTRA Project, the National Sustainable Agriculture
               Information Service.
                   The authors wish to acknowledge the contributions of those
               in the organic community who contributed to the creation of
               these documents including:
               • Katherine Adam, NCAT, Fayetteville, AR
               • Janet Bachmann, NCAT, Fayetteville, AR
               • Harriet Behar, organic inspector and chairperson, IOIA, Gays
                  Mills, WI
•   Diane Bowen, Green Opportunities Consult-        F. Field Soils Monitoring Log – this form can be
    ing, Milwaukee, WI                                  used to document monitoring of soil fertility
•   Emily Brown-Rosen, Organic Materials Re-            and soil erosion. Monitoring procedures are
    view Institute, Titusville, NJ                      required to justify the use of most micronu-
•   Rex Dufour, NCAT, Davis, CA                         trient fertilizers.
•   John Foster, Seven Spoke Farm, McMinnville,      G. Field Pest Monitoring Log – this form can be
    OR                                                  used to document monitoring of weeds, dis-
•   Lance Gegner, NCAT, Fayetteville, AR                eases, and insect pests. Monitoring proce-
•   Gail Hardy, NCAT, Fayetteville, AR                  dures are required to justify the use of most
•   Mark Keating, Agricultural Marketing Ser-           biological, botanical, and allowed synthetic
    vice, USDA, Washington, DC                          pesticides.
•   Rose Koenig, Rosie’s Organic Farm and NOSB       H. Harvest Record, Organic – use to record your
    board member, Gainesville, FL                       organic and buffer zone harvest information.
•   Nick Maravell, Nick’s Organic Farm,              I. On-Farm Bin Storage Record, Organic – use
    Potomac, MD                                         to record details of your on-farm storage in
•   Nancy Matheson, NCAT, Helena, MT                    organic-only farming operations.
•   Teresa Maurer, NCAT, Fayetteville, AR            J. On-Farm Cold Storage Record, Organic – use
•   Miles McEvoy, Washington State Department           to record details of your on-farm refrigerated
    of Agriculture, Olympia, WA                         storage in organic-only operations.
•   Jim Riddle, Organic Independents and NOSB        K. On-Farm Bin Storage Record, Split Operation –
    board member, Winona, MN                            use to record details of your on-farm storage
•   Maria Rosmann, Rosmann Family Farms,                of organic, transitional, and conventional
    Harlan, IA                                          crops.
•   Kelly Shea, Director of Organic Agriculture,     L. On-Farm Cold Storage Record, Split Opera-
    Horizon Organic, Penrose, CO                        tion – use to record details of your on-farm
•   Francis Thicke, Radiance Dairy, Fairfield, IA       refrigerated storage of organic, transitional,
•   Ann Wells, NCAT, Fayetteville, AR                   and conventional crops.
                                                     M. Off-farm Bin Storage Record, Organic – use
    This set of documentation forms contains the        to record off-farm storage of organic crops.
following:                                           N. Off-farm Cold Storage Records, Organic – use
A. Activity Log – use to record all practices and       to record off-farm refrigerated storage of or-
    equipment used for each field from pre-plant        ganic crops.
    through post-harvest.                            O. Pest Control Log for Crop Storage Units – for
B. Inputs Log – use to record all materials, seeds      recording pest control activities and inputs
    and/or seedlings used for each field from pre-      in your crop storage units.
    plant through post-harvest.                      P. Equipment Cleanout Log – use to record
C. Organic Seed and Planting Stock Record – for         cleanout activities of farm equipment.
    documenting source, treatment and other in-      Q. Equipment Settings Record – use to record
    formation on seed and planting stock used.          settings and adjustments for your field equip-
D. Organic Seed and Planting Stock Search               ment, for your convenience and increased ef-
    Record – when non-organic seed or plants are        ficiency year to year.
    used it is necessary to demonstrate that at-     R. Sales Record – use to record sales of farm
    tempts were made to locate an organic source.       production.
E. Compost Production Record – to meet Na-
    tional Organic Program regulations, compost          These forms may be copied and distributed
    production requires that initial carbon-to-ni-   freely. They may be downloaded from the
    trogen ratios be within a certain range, that    ATTRA website at <http://attra.ncat.org>. Ad-
    proper temperatures be sustained, and that       ditional hardcopies can also be obtained by writ-
    piles (in certain systems) be turned a mini-     ing ATTRA at PO Box 3657, Fayetteville, AR
    mum number of times.                             72702, or by calling 1-800-346-9140.



                                                                                           IP230/230

PAGE 2                                               ORGANIC FIELD CROPS DOCUMENTATION FORMS
Organic Farm Documentation Forms                                                               Provided courtesy of NCAT's
                                                                                             ATTRA Project, 1-800-346-9140


                                                  Field Activity Log
                           A record of the practices and equipment you use for each field.
Farm Name or Unit:                                    Field ID:     Acres:     Crop:                      Year:
Field Activities: List date and activity, from pre-plant through post-harvest.
   Date                         Activity                          Date                         Activity




Harvest: Use harvest/storage records to provide more detailed harvest information.
   Date                           Yield                                            Condition of Harvest




Additional notes and observations:




1A Field Activity Log                                                            May be copied and distributed as needed.
Organic Farm Documentation Forms                                                        Provided courtesy of NCAT's
                                                                                      ATTRA Project, 1-800-346-9140


                                                Field Inputs Log
                                 A record of the materials you use for each field.
Farm Name or Unit:                                 Field ID:     Acres:       Crop:                Year:
Seeds / Transplants
                           Crop / Variety                                    Seeding Rate /
   Date                Planted / Transplanted                              Transplant Spacing




Fertilizers / Pest Control
                          Material Applied /               Rate /
   Date                    Brand or Source                Amount                         Notes




Additional notes and observations:




1B Field Inputs Log                                                     May be copied and distributed as needed.
Organic Farm Documentation Forms                                                              Provided courtesy of NCAT's
                                                                                            ATTRA Project, 1-800-346-9140


                                        Seed and Planting Stock Record
                     A record of seed and plants you purchased for use in organic production.
Space is provided to record whether seeds/transplants are certified organic (O), untreated non-organic (U), or produced on-
 farm organic (F); to list seed treatments* used; and to note non-GMO verification analysis, if available. Remember that if
    you use non-organic seeds or transplants, you must document your search for the organic equivalent. Non-organic
 perennial planting stock must be under organic management for a minimum of one year prior to the first organic harvest.


    Farm Name or Unit: ________________________________________________ Crop Year: _____________
                                                                                   Confirmation of
          Seed and Planting Stock Information            Code      Treatment*
                                                                                  non-GMO status?
    Crop        Variety         Supplier      Lot #     (O,U,F)   Type/Brand
                                                                                 (non-organic only)




* "Treatment" refers to natural and synthetic substances included on the National List ONLY.




1C Seed & Planting Stock                                                      May be copied and distributed as needed.
Organic Farm Documentation Forms                                                          Provided courtesy of NCAT's
                                                                                        ATTRA Project, 1-800-346-9140

                                Organic Seed and Planting Stock Search Record
               Producers may use non-organic seed only when organic seed is not commercially available.
     Use this form to document companies and individuals you contacted in your search for organic seed and stock.
Farm Name or Unit:                                                             Crop Year:
Crop/Variety Required:
     Date                Company Name                         Contact Information               Outcome of Inquiry




Crop/Variety Required:
     Date                Company Name                         Contact Information               Outcome of Inquiry




Crop/Variety Required:
     Date                Company Name                         Contact Information               Outcome of Inquiry




Crop/Variety Required:
     Date                Company Name                         Contact Information               Outcome of Inquiry




Crop/Variety Required:
     Date                Company Name                         Contact Information               Outcome of Inquiry




1D Seed Search                                                             May be copied and distributed as needed.
Organic Farm Documentation Forms                                                   Provided courtesy of NCAT's
                                                                                 ATTRA Project, 1-800-346-9140


                                       Compost Production Record
                             A record of on-farm compost production practices.
 Farm Name or Unit:                                             Production Year:
 Compost Pile, Windrow, or Unit I.D.:                               Date Started:
 Compost Production Method Used:
 Feedstocks Used (including inoculants):                                  Estimated C/N Ratio:




           Dates                             Temperature                               Turned?




1E Compost Production Record                                        May be copied and distributed as needed.
Organic Farm Documentation Forms                                                           Provided courtesy of NCAT's
                                                                                         ATTRA Project, 1-800-346-9140


                                           Fertility / Soil Monitoring Log

 Farm Name or Unit:                                Field ID:      Acres:     Crop:                 Year:
 Date of most recent soil test:
 When compared with previous soil tests, are your nutrient levels (circle):
  P (phosphorus)           decreasing          stable          increasing         excessive           not tested
  K (potassium)            decreasing          stable          increasing         excessive           not tested
  Ca (calcium)             decreasing          stable          increasing         excessive           not tested
  Mg (magnesium)           decreasing          stable          increasing         excessive           not tested
  S (sulfur)               decreasing          stable          increasing         excessive           not tested
  Na (sodium)              decreasing          stable          increasing         excessive           not tested
  B (boron)                decreasing          stable          increasing         excessive           not tested
  Cu (copper)              decreasing          stable          increasing         excessive           not tested
  Mo (molybdenum)          decreasing          stable          increasing         excessive           not tested
  Zn (zinc)                decreasing          stable          increasing         excessive           not tested
  Mn (manganese)           decreasing          stable          increasing         excessive           not tested
  Fe (iron)                decreasing          stable          increasing         excessive           not tested
  Organic matter /
                                                                                     -----
  Humus levels             decreasing          stable          increasing                             not tested
                                                within or approaching                out of or moving away
  pH is:
                                                    desired range                     from desired range
 Crop Monitoring:
 Are there visible signs of nutrient stress?                         No              Yes




 Erosion Monitoring:
 Is there evidence of wind and/or water erosion?                       No              Yes




 Additional Notes on Soil and Crop Monitoring:




1F Field Soils Monitoring Log                                               May be copied and distributed as needed.
Organic Farm Documentation Forms                                                     Provided courtesy of NCAT's
                                                                                   ATTRA Project, 1-800-346-9140


                                         Pest / Weed Monitoring Log

 Farm Name or Unit:                           Field ID:      Acres:      Crop:             Year:
 Pest Monitoring: List date, type of insect or pest, and assessment of crop damage you observed.
                                                                                                Damage
                         Insect / Pest
                                                                                               Assessment
    Date           (note monitoring method                   Type of crop damage
                                                                                             (Low, Medium,
                          if desired)
                                                                                                 High)




 Disease Monitoring: List date, type or description of disease, and assessment of damage.
                                                                                                Damage
                                                                                               Assessment
    Date                    Disease                          Type of crop damage
                                                                                             (Low, Medium,
                                                                                                 High)




 Weed Monitoring: List date, name/description of problem weed, and assessment of weed pressure.
                                                                                              Weed Pressure
    Date                                         Weed                                        (Low, Medium,
                                                                                                 High)




1G Field Pest Monitoring Log                                          May be copied and distributed as needed.
Organic Farm Documentation Forms                                                   Provided courtesy of NCAT's
                                                                                 ATTRA Project, 1-800-346-9140


                                Harvest Record for Organic Operations
                        A record of your organic crops harvest for the entire year.

    Farm Name or Unit: _________________________________________________ Crop Year: ___________
 Harvest   Field                                               Quantity /         Where Stored
                                Organic Crop
  Date     I.D.                                                 Quality               or Sold




1H Harvest Record                                                   May be copied and distributed as needed.
Organic Farm Documentation Forms                                                   Provided courtesy of NCAT's
                                                                                 ATTRA Project, 1-800-346-9140


                         Buffer Zone Harvest Record for Organic Operations
                        A record of your buffer crops harvest for the entire year.
    Farm Name or Unit: _________________________________________________         Crop Year: ___________
 Harvest    Field                                                   Quantity /                Where
                                   Buffer Crop
  Date      I.D.                                                     Quality             Stored/Sold/Used




1H Harvest Record                                                   May be copied and distributed as needed.
Organic Farm Documentation Forms                                                    Provided courtesy of NCAT's
                                                                                  ATTRA Project, 1-800-346-9140


                       ON -Farm Bin / Unit Storage Record for Organic Operations
                     A record of your on-farm storage of organic and buffer zone crops.

Farm Name or Unit:
Bin or Unit:                              Capacity:                         Crop Year:
          Quantity    Field                  Organic /      Lot #        Quantity   Cleanout       Cleanout
 Date                              Crop
             In        I.D.                   Buffer       Assigned       Out          Date           By




1I On-Farm Org. Bin Storage                                           May be copied and distributed as needed.
Organic Farm Documentation Forms                                                    Provided courtesy of NCAT's
                                                                                  ATTRA Project, 1-800-346-9140


                         ON -Farm Cooler / Cold Storage Record for Organic Crops
                   A record of your on-farm cold storage of organic and buffer zone crops.

Farm Name or Unit:
Cold Storage Unit:                         Capacity:                     Crop Year:
          Quantity    Field                  Organic /      Lot #        Quantity   Cleanout       Cleanout
 Date                              Crop
             In        I.D.                   Buffer       Assigned        Out       Date             By




1J On-Farm Org. Cooler Storage                                        May be copied and distributed as needed.
Organic Farm Documentation Forms                                                    Provided courtesy of NCAT's
                                                                                  ATTRA Project, 1-800-346-9140



                          ON -Farm Bin / Unit Storage Record for SPLIT Operations
      A record of your on-farm storage of Organic, Transitional, and Conventional crops in common areas.
Farm Name or Unit:
Bin or Unit:                             Capacity:                        Crop Year:
                                              Organic /
           Quantity    Field                                  Lot #      Quantity      Cleanout    Cleanout
  Date                              Crop        Trans. /
             In         I.D.                                 Assigned     Out           Date          By
                                                 Conv.




1K On-Farm Split Bin Storage                                         May be copied and distributed as needed.
Organic Farm Documentation Forms                                                    Provided courtesy of NCAT's
                                                                                  ATTRA Project, 1-800-346-9140


                        ON -Farm Cooler / Cold Storage Record for SPLIT Operations
            A record of your on-farm cold storage of Organic, Transitional, and Conventional crops
                                              in common areas.
Farm Name or Unit:
Cold Storage Unit:                           Capacity:                  Crop Year:
                                               Organic /
           Quantity    Field                                  Lot #      Quantity      Cleanout      Cleanout
  Date                             Crop         Trans. /
             In         I.D.                                 Assigned     Out           Date            By
                                                 Conv.




1L On-Farm Split Cooler Storage                                      May be copied and distributed as needed.
Organic Farm Documentation Forms                                                Provided courtesy of NCAT's
                                                                              ATTRA Project, 1-800-346-9140


                          OFF -Farm Bin / Unit Storage Record for Organic Crops
                            A record of your off-farm storage of organic crops.

Farm Name or Unit:
Storage Facility
Name:                                        Location:                      Certified Organic?
Bin or Unit:                                 Capacity:                      Crop Year:
              Quantity    Field                    Lot #       Quantity      Cleanout        Cleanout
  Date                               Crop
                 In        I.D.                  Assigned       Out            Date             By




1M Off-farm Org. Bin Storage                                      May be copied and distributed as needed.
Organic Farm Documentation Forms                                                           Provided courtesy of NCAT's
                                                                                         ATTRA Project, 1-800-346-9140


                         OFF -Farm Cooler / Cold Storage Record for Organic Crops
                              A record of your off-farm cold storage of organic crops.

Farm Name or Unit:
Storage Facility
Name:                                       Location:                             Certified Organic?
Cold Storage Unit:                          Capacity:                         Crop Year:
             Quantity      Field                      Lot #          Quantity    Cleanout               Cleanout
   Date                                 Crop
                In          I.D.                     Assigned         Out          Date                    By




1N Off-farm Org. Cooler Storage                                           May be copied and distributed as needed.
Organic Farm Documentation Forms                                                    Provided courtesy of NCAT's
                                                                                  ATTRA Project, 1-800-346-9140


                          Pest Control Activities and Inputs for Organic Crop Storage
         A record of the actions and materials you use to prevent/control pests in stored organic crops.
Farm Name or Unit:                                                            Crop Year:
Storage Unit I.D.:                       Location (if off-farm):
      Date                              Pest Control Activity / Input                           By Whom?




1O Storage Pest Inputs                                               May be copied and distributed as needed.
Organic Farm Documentation Forms                                                                        Provided courtesy of NCAT's
                                                                                                      ATTRA Project, 1-800-346-9140


                                                    Equipment Cleanout Log
                                        This sheet should be kept on or near the equipment.

Machine or Piece of Equipment:                                                                Crop Year:
                                                                                                           Cleanout Performed
                                                      Condition of Equipment
Cleanout Date           By                                                                                  as per Protocols*?
                                                 note any repairs or maintenance needed
                                                                                                                   Y/N




* "Protocols" are the routine, step-by-step procedures established to make certain that equipment is properly and completely cleaned
each and every time cleaning is required.




1P Equipment Cleanout Log                                                                 May be copied and distributed as needed.
Organic Farm Documentation Forms                                                Provided courtesy of NCAT's
                                                                              ATTRA Project, 1-800-346-9140


                         Equipment Settings and Adjustments for Field Operations

 Farm Name or Unit:                                                      Crop Year:
        Machine or
                                Crop              Settings                         Notes
    Piece of Equipment




1Q Equipment Settings                                             May be copied and distributed as needed.
Organic Field Crop Documentation Forms                                          Provided courtesy of NCAT's
                                                                              ATTRA Project, 1-800-346-9140

                                                 Sales Record
Farm Name or Unit:                                                          Crop Year:
                                     Sold as                                                         Balance of
  Date     Crop   Storage     Lot                               Quantity   Price per
                                    Organic or        Buyer                            Total Price     Crop
 of Sale   Sold   Unit I.D.    #                                 Sold        Unit
                                      Conv.                                                          Remaining




1R Sales Record                                                   May be copied and distributed as needed.

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Organic Field Crops Documentation Forms

  • 1. ORGANIC FIELD CROPS DOCUMENTATION FORMS By George Kuepper, NCAT Agriculture Specialist and Lisa Cone, Waterfall Hollow Farm, Berryville, AR May 2003 THE PURPOSE AND USE OF THESE FORMS In order to become certified organic, producers must demonstrate to an accredited certifier that their farm operation complies with National Organic Program regulations. This is accomplished initially by completing an Organic System Plan (OSP)—normally part of the application for certifica- tion. The OSP illustrates to the certifier how the producer plans to comply with the regulations by detailing practices, monitoring procedures, and the different inputs that will be used. The Organic System Plan is backed up by on-site inspection to en- sure that the producer is, in fact, farming in the manner out- lined in his or her OSP. It is the inspector’s responsibility to look for documentation and in- dicators that bear out the producer’s claim to organic sta- tus, as well as look for any vio- lations. The forms in this package are provided as tools that farm- ers can use for documenting ©2003www.clipart.com practices, inputs, and activities to demonstrate compliance with regulations or to assist in other aspects of farm record keeping. The forms can be kept in the barn, machinery shed, or anywhere they can make recording easiest. Please note that these are not required forms! Organic farmers have more than enough manda- tory paperwork to keep them occupied. These forms are merely intended to give you something convenient and organized to record routine things that may be important to document. Use only those forms that suit your operation and recycle the rest. ACKNOWLEDGEMENTS These documentation forms were developed by the National Center for Appropriate Technology (NCAT) with funds provided by the USDA/National Organic Program (NOP) and the USDA/CSREES Sustainable Agriculture Research and Education (SARE) Program. Distribution is being done through NCAT’s ATTRA Project, the National Sustainable Agriculture Information Service. The authors wish to acknowledge the contributions of those in the organic community who contributed to the creation of these documents including: • Katherine Adam, NCAT, Fayetteville, AR • Janet Bachmann, NCAT, Fayetteville, AR • Harriet Behar, organic inspector and chairperson, IOIA, Gays Mills, WI
  • 2. Diane Bowen, Green Opportunities Consult- F. Field Soils Monitoring Log – this form can be ing, Milwaukee, WI used to document monitoring of soil fertility • Emily Brown-Rosen, Organic Materials Re- and soil erosion. Monitoring procedures are view Institute, Titusville, NJ required to justify the use of most micronu- • Rex Dufour, NCAT, Davis, CA trient fertilizers. • John Foster, Seven Spoke Farm, McMinnville, G. Field Pest Monitoring Log – this form can be OR used to document monitoring of weeds, dis- • Lance Gegner, NCAT, Fayetteville, AR eases, and insect pests. Monitoring proce- • Gail Hardy, NCAT, Fayetteville, AR dures are required to justify the use of most • Mark Keating, Agricultural Marketing Ser- biological, botanical, and allowed synthetic vice, USDA, Washington, DC pesticides. • Rose Koenig, Rosie’s Organic Farm and NOSB H. Harvest Record, Organic – use to record your board member, Gainesville, FL organic and buffer zone harvest information. • Nick Maravell, Nick’s Organic Farm, I. On-Farm Bin Storage Record, Organic – use Potomac, MD to record details of your on-farm storage in • Nancy Matheson, NCAT, Helena, MT organic-only farming operations. • Teresa Maurer, NCAT, Fayetteville, AR J. On-Farm Cold Storage Record, Organic – use • Miles McEvoy, Washington State Department to record details of your on-farm refrigerated of Agriculture, Olympia, WA storage in organic-only operations. • Jim Riddle, Organic Independents and NOSB K. On-Farm Bin Storage Record, Split Operation – board member, Winona, MN use to record details of your on-farm storage • Maria Rosmann, Rosmann Family Farms, of organic, transitional, and conventional Harlan, IA crops. • Kelly Shea, Director of Organic Agriculture, L. On-Farm Cold Storage Record, Split Opera- Horizon Organic, Penrose, CO tion – use to record details of your on-farm • Francis Thicke, Radiance Dairy, Fairfield, IA refrigerated storage of organic, transitional, • Ann Wells, NCAT, Fayetteville, AR and conventional crops. M. Off-farm Bin Storage Record, Organic – use This set of documentation forms contains the to record off-farm storage of organic crops. following: N. Off-farm Cold Storage Records, Organic – use A. Activity Log – use to record all practices and to record off-farm refrigerated storage of or- equipment used for each field from pre-plant ganic crops. through post-harvest. O. Pest Control Log for Crop Storage Units – for B. Inputs Log – use to record all materials, seeds recording pest control activities and inputs and/or seedlings used for each field from pre- in your crop storage units. plant through post-harvest. P. Equipment Cleanout Log – use to record C. Organic Seed and Planting Stock Record – for cleanout activities of farm equipment. documenting source, treatment and other in- Q. Equipment Settings Record – use to record formation on seed and planting stock used. settings and adjustments for your field equip- D. Organic Seed and Planting Stock Search ment, for your convenience and increased ef- Record – when non-organic seed or plants are ficiency year to year. used it is necessary to demonstrate that at- R. Sales Record – use to record sales of farm tempts were made to locate an organic source. production. E. Compost Production Record – to meet Na- tional Organic Program regulations, compost These forms may be copied and distributed production requires that initial carbon-to-ni- freely. They may be downloaded from the trogen ratios be within a certain range, that ATTRA website at <http://attra.ncat.org>. Ad- proper temperatures be sustained, and that ditional hardcopies can also be obtained by writ- piles (in certain systems) be turned a mini- ing ATTRA at PO Box 3657, Fayetteville, AR mum number of times. 72702, or by calling 1-800-346-9140. IP230/230 PAGE 2 ORGANIC FIELD CROPS DOCUMENTATION FORMS
  • 3. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Field Activity Log A record of the practices and equipment you use for each field. Farm Name or Unit: Field ID: Acres: Crop: Year: Field Activities: List date and activity, from pre-plant through post-harvest. Date Activity Date Activity Harvest: Use harvest/storage records to provide more detailed harvest information. Date Yield Condition of Harvest Additional notes and observations: 1A Field Activity Log May be copied and distributed as needed.
  • 4. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Field Inputs Log A record of the materials you use for each field. Farm Name or Unit: Field ID: Acres: Crop: Year: Seeds / Transplants Crop / Variety Seeding Rate / Date Planted / Transplanted Transplant Spacing Fertilizers / Pest Control Material Applied / Rate / Date Brand or Source Amount Notes Additional notes and observations: 1B Field Inputs Log May be copied and distributed as needed.
  • 5. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Seed and Planting Stock Record A record of seed and plants you purchased for use in organic production. Space is provided to record whether seeds/transplants are certified organic (O), untreated non-organic (U), or produced on- farm organic (F); to list seed treatments* used; and to note non-GMO verification analysis, if available. Remember that if you use non-organic seeds or transplants, you must document your search for the organic equivalent. Non-organic perennial planting stock must be under organic management for a minimum of one year prior to the first organic harvest. Farm Name or Unit: ________________________________________________ Crop Year: _____________ Confirmation of Seed and Planting Stock Information Code Treatment* non-GMO status? Crop Variety Supplier Lot # (O,U,F) Type/Brand (non-organic only) * "Treatment" refers to natural and synthetic substances included on the National List ONLY. 1C Seed & Planting Stock May be copied and distributed as needed.
  • 6. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Organic Seed and Planting Stock Search Record Producers may use non-organic seed only when organic seed is not commercially available. Use this form to document companies and individuals you contacted in your search for organic seed and stock. Farm Name or Unit: Crop Year: Crop/Variety Required: Date Company Name Contact Information Outcome of Inquiry Crop/Variety Required: Date Company Name Contact Information Outcome of Inquiry Crop/Variety Required: Date Company Name Contact Information Outcome of Inquiry Crop/Variety Required: Date Company Name Contact Information Outcome of Inquiry Crop/Variety Required: Date Company Name Contact Information Outcome of Inquiry 1D Seed Search May be copied and distributed as needed.
  • 7. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Compost Production Record A record of on-farm compost production practices. Farm Name or Unit: Production Year: Compost Pile, Windrow, or Unit I.D.: Date Started: Compost Production Method Used: Feedstocks Used (including inoculants): Estimated C/N Ratio: Dates Temperature Turned? 1E Compost Production Record May be copied and distributed as needed.
  • 8. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Fertility / Soil Monitoring Log Farm Name or Unit: Field ID: Acres: Crop: Year: Date of most recent soil test: When compared with previous soil tests, are your nutrient levels (circle): P (phosphorus) decreasing stable increasing excessive not tested K (potassium) decreasing stable increasing excessive not tested Ca (calcium) decreasing stable increasing excessive not tested Mg (magnesium) decreasing stable increasing excessive not tested S (sulfur) decreasing stable increasing excessive not tested Na (sodium) decreasing stable increasing excessive not tested B (boron) decreasing stable increasing excessive not tested Cu (copper) decreasing stable increasing excessive not tested Mo (molybdenum) decreasing stable increasing excessive not tested Zn (zinc) decreasing stable increasing excessive not tested Mn (manganese) decreasing stable increasing excessive not tested Fe (iron) decreasing stable increasing excessive not tested Organic matter / ----- Humus levels decreasing stable increasing not tested within or approaching out of or moving away pH is: desired range from desired range Crop Monitoring: Are there visible signs of nutrient stress? No Yes Erosion Monitoring: Is there evidence of wind and/or water erosion? No Yes Additional Notes on Soil and Crop Monitoring: 1F Field Soils Monitoring Log May be copied and distributed as needed.
  • 9. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Pest / Weed Monitoring Log Farm Name or Unit: Field ID: Acres: Crop: Year: Pest Monitoring: List date, type of insect or pest, and assessment of crop damage you observed. Damage Insect / Pest Assessment Date (note monitoring method Type of crop damage (Low, Medium, if desired) High) Disease Monitoring: List date, type or description of disease, and assessment of damage. Damage Assessment Date Disease Type of crop damage (Low, Medium, High) Weed Monitoring: List date, name/description of problem weed, and assessment of weed pressure. Weed Pressure Date Weed (Low, Medium, High) 1G Field Pest Monitoring Log May be copied and distributed as needed.
  • 10. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Harvest Record for Organic Operations A record of your organic crops harvest for the entire year. Farm Name or Unit: _________________________________________________ Crop Year: ___________ Harvest Field Quantity / Where Stored Organic Crop Date I.D. Quality or Sold 1H Harvest Record May be copied and distributed as needed.
  • 11. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Buffer Zone Harvest Record for Organic Operations A record of your buffer crops harvest for the entire year. Farm Name or Unit: _________________________________________________ Crop Year: ___________ Harvest Field Quantity / Where Buffer Crop Date I.D. Quality Stored/Sold/Used 1H Harvest Record May be copied and distributed as needed.
  • 12. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 ON -Farm Bin / Unit Storage Record for Organic Operations A record of your on-farm storage of organic and buffer zone crops. Farm Name or Unit: Bin or Unit: Capacity: Crop Year: Quantity Field Organic / Lot # Quantity Cleanout Cleanout Date Crop In I.D. Buffer Assigned Out Date By 1I On-Farm Org. Bin Storage May be copied and distributed as needed.
  • 13. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 ON -Farm Cooler / Cold Storage Record for Organic Crops A record of your on-farm cold storage of organic and buffer zone crops. Farm Name or Unit: Cold Storage Unit: Capacity: Crop Year: Quantity Field Organic / Lot # Quantity Cleanout Cleanout Date Crop In I.D. Buffer Assigned Out Date By 1J On-Farm Org. Cooler Storage May be copied and distributed as needed.
  • 14. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 ON -Farm Bin / Unit Storage Record for SPLIT Operations A record of your on-farm storage of Organic, Transitional, and Conventional crops in common areas. Farm Name or Unit: Bin or Unit: Capacity: Crop Year: Organic / Quantity Field Lot # Quantity Cleanout Cleanout Date Crop Trans. / In I.D. Assigned Out Date By Conv. 1K On-Farm Split Bin Storage May be copied and distributed as needed.
  • 15. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 ON -Farm Cooler / Cold Storage Record for SPLIT Operations A record of your on-farm cold storage of Organic, Transitional, and Conventional crops in common areas. Farm Name or Unit: Cold Storage Unit: Capacity: Crop Year: Organic / Quantity Field Lot # Quantity Cleanout Cleanout Date Crop Trans. / In I.D. Assigned Out Date By Conv. 1L On-Farm Split Cooler Storage May be copied and distributed as needed.
  • 16. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 OFF -Farm Bin / Unit Storage Record for Organic Crops A record of your off-farm storage of organic crops. Farm Name or Unit: Storage Facility Name: Location: Certified Organic? Bin or Unit: Capacity: Crop Year: Quantity Field Lot # Quantity Cleanout Cleanout Date Crop In I.D. Assigned Out Date By 1M Off-farm Org. Bin Storage May be copied and distributed as needed.
  • 17. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 OFF -Farm Cooler / Cold Storage Record for Organic Crops A record of your off-farm cold storage of organic crops. Farm Name or Unit: Storage Facility Name: Location: Certified Organic? Cold Storage Unit: Capacity: Crop Year: Quantity Field Lot # Quantity Cleanout Cleanout Date Crop In I.D. Assigned Out Date By 1N Off-farm Org. Cooler Storage May be copied and distributed as needed.
  • 18. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Pest Control Activities and Inputs for Organic Crop Storage A record of the actions and materials you use to prevent/control pests in stored organic crops. Farm Name or Unit: Crop Year: Storage Unit I.D.: Location (if off-farm): Date Pest Control Activity / Input By Whom? 1O Storage Pest Inputs May be copied and distributed as needed.
  • 19. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Equipment Cleanout Log This sheet should be kept on or near the equipment. Machine or Piece of Equipment: Crop Year: Cleanout Performed Condition of Equipment Cleanout Date By as per Protocols*? note any repairs or maintenance needed Y/N * "Protocols" are the routine, step-by-step procedures established to make certain that equipment is properly and completely cleaned each and every time cleaning is required. 1P Equipment Cleanout Log May be copied and distributed as needed.
  • 20. Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Equipment Settings and Adjustments for Field Operations Farm Name or Unit: Crop Year: Machine or Crop Settings Notes Piece of Equipment 1Q Equipment Settings May be copied and distributed as needed.
  • 21. Organic Field Crop Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140 Sales Record Farm Name or Unit: Crop Year: Sold as Balance of Date Crop Storage Lot Quantity Price per Organic or Buyer Total Price Crop of Sale Sold Unit I.D. # Sold Unit Conv. Remaining 1R Sales Record May be copied and distributed as needed.