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Open Parliaments: How New Technologies are Changing their Organisation - The Hellenic Parliament case study

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Presentation at the EUPADRA inaugural conference, Rome, 3 October 2016

Publicada em: Governo e ONGs
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Open Parliaments: How New Technologies are Changing their Organisation - The Hellenic Parliament case study

  1. 1. Open Parliaments: How New Technologies Are Changing Their Organisation - The Hellenic Parliament case study Dr.-Ing. Dipl.Wirt.-Ing. Fotios Fitsilis Rome, 3.10.2016 THE TRANSFORMATION OF PARLIAMENTARY ORGANISATION BY TECHNOLOGY INNOVATION Conference 1
  2. 2. Structure of presentation  Motivation  Parliamentary Administration  Integrated IT System  Description of landmark apps  Discussion and outlook 2
  3. 3. Internal organisation Procedures Motivation: Impact of technology innovation on Parliaments 3
  4. 4. Hellenic Parliament organisation chart* Speaker Scientific Service Secretary General GD Parliamentary work GD International Relations & Communication GD Administrative Support GD Electronic Governance, Library and Publications GD: General Directorate * Strongly simplified version scientific oversight 4
  5. 5. Eco-system of software applications supporting most parliamentary operations: administrative/financial/document management  Functional sectors (7); Apps (25)  Client - server architecture  >500 users in 9 buildings  Data volume >2 ΤΒ (2013)  Supports digital signature and work flows  Handles several types of formatted data (+multimedia)  Database RDBMS Oracle ver.9i  SW Development: PAPYRUS DMS, VB, .Net, Crystal Reports, C++, PHP, Java Integrated IT System of the Hellenic Parliament: specs 5
  6. 6. Integrated IT System of the Hellenic Parliament: infrastructure Servers: RISC-cluster in high-availability configuration Storage system: SAN (Storage Area Network) Disk Array with RAID5 architecture 6
  7. 7. Web app integration Source: https://intra.parliament.gr/ Based on MS SharePoint®: web application; highly configurable document management and storage system 7
  8. 8. Electronic Signature  Web banking-like security features  Digital authentication via: user name + password authenticator app or token  Central user database  certificate issued via HERMES www.ermis.gov.gr  Sign public documents via  Web: https://sign.parliament.gr/ or  MS Word CoSign Signature API (SAPI®) 8
  9. 9. Electronic Signature: web app Source: https://sign.parliament.gr 9
  10. 10. Parliamentary Transparency web app Source: http://diafaneia.hellenicparliament.gr/  Public access to high-level administrative decisions  According to open data APIs  Since 2014 10
  11. 11. Collaboration web app Source: http://collaboration.parliament.gr/ App for MPs and staff: Circulation and exchange of parliamentary documents and multi-media 11
  12. 12. The PAPYRUS database Data Entry and Collection Document Management Search functions Data Sharing Document Monitoring Case Management 12
  13. 13. PAPYRUS web-interface: parliamentary control Source: http://www.hellenicparliament.gr/Koinovouleftikos- Elenchos/Mesa-Koinovouleutikou-Elegxou 13
  14. 14. PAPYRUS web-interface: legislative procedure Source: http://www.hellenicparliament.gr/Nomothetiko- Ergo/Anazitisi-Nomothetikou-Ergou 14
  15. 15. Discussion: New Technologies  Do Parliaments neglect using new technologies? …rather postpone implementation of established ones  Transformation of parliamentary organisation  Speed-up of administrative processes …no file “misplacements” or long distribution paths  Access to information (internal and external)  Data analytics: efficiency of administrative processes  Knowledge management and preservation Responsibility of Scientific/Research Services to inform leadership and MPs on technological evolution 15
  16. 16. Discussion: Open Data  Open Data  Open Data Foundation (ODaF)* guidelines  Widely accepted standards (SDMX, DDI, Dublin Core, ISO 11179)  Participation in national initiatives and workgroups  Cooperation with relevant public bodies, e.g. National Documentation Center (EDC)+ Limits to openness: targeted anonymization, full transparency only for high-level or political personnel 16 *ODaF: http://www.opendatafoundation.org/ +EDC: http://www.ekt.gr/en
  17. 17. Outlook Contemporary and future projects:  Big data  Open data  Internet of Things and  New trends in digital democracy Better user interface for increased user adaptation Stronger leadership engagement transition to “smart Parliaments” 17
  18. 18. State-of-art: HeP FP7 research projects on public engagement 18 HeP: Hellenic Parliament FP7: Seventh Framework Programme  Simulation of policy making processes in virtual spaces; discussion of draft laws and measurement of public feedback  Technologies for “smart” collection of content in social networks  Cooperation platform for preparation of policy decisions; monitoring of policy processes; exchange of information and collection of feedback  Web platform for public discussion on draft laws
  19. 19. Online information on parliamentary research projects • LEXIS, https://www.uni-koblenz- landau.de/en/campus- koblenz/fb4/iwvi/agvinf/projects/completedprojects /lex-is • +Spaces, https://www.research.ibm.com/haifa/projects/imt/s ocial/spaces.shtml • NOMAD, http://www.nomad-project.eu/ • ARCOMEM, http://internetmemory.org/en/index.php/projects/a rcomem1 19
  20. 20. Thank you! fitsilisf@parliament.gr 20