Donya F. Smith
919-397-1712
Donyafs@yahoo.com
303 Molesworth Dr. Morrisville, NC 27560
EDUCATION
UniversityNorthCarolina,A...
Sr. Administrative Assistant – Southern Research, R&D, Energy and EnvironmentDivision
November2011 - September2015
 Provi...
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Donya F. Smith Resume

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Donya F. Smith Resume

  1. 1. Donya F. Smith 919-397-1712 Donyafs@yahoo.com 303 Molesworth Dr. Morrisville, NC 27560 EDUCATION UniversityNorthCarolina,Asheville - B.A. Psychology OVERVIEW Over6 yearsof experienceasan Executive Administratorand Sr. AdministrativeAssistantwith astrong backgroundin Executive support,office management,budgetanalysis,corporate communications, travel planning, calendarmanagement,marketing,receptionandmanagingdaytodayoperations with minimal supervision. Careeralsoincludes Sales, Financial Planning,International Tax Auditing,and Marketing. Teamplayerandreceived “ExceedsExpectations”inseveral performancereviews. SPECIALIZED SKILLS  Skilled inMicrosoftOffice (Outlook,Word,Excel,andPowerPoint),Adobe Acrobat,andSocial Mediaplatforms  Office management –day to day operations,projectmanagement,budgeting, meal planning, supplyandvendormanagement  Travel and meetingcoordination –domesticandinternational  Corporate communicationsandorganization  Accounting– preparedaccountsreceivable/payable,budgettrackingandperformedregular financial analysis  Marketing– powerpointpresentations,developmentandcreationof salesmaterials,trade showcoordination, andexhibitdesignStrongclientservice skillsandmanagement  Executedqualitycontrol andrecordkeepingof timecards, andexpense reports  Verystronginterpersonal skillsandthe abilitytobuild relationshipswithclients,co-workersand prospective clients  Highlyorganizedanddetail oriented EXPERIENCE Executive Administrator– MaxPoint– September2015 – Current  Providingahighlevel of supporttothe CEO,CFO, COO, VP’s,andDirectorswithcalendar management, special projectcoordination, travel planning, coordinationof the Boardof Directors meetings, expense reportpreparation, travel planning, confidentiality,problem solving, managementof office wide events, strongcomputerskills,multi-tasking,organization and prioritizationskillsare requiredforthisposition  Manage vendorcontractsand negotiate groupandcorporate hotel discounts  Prepare monthlyreportsandanalysis  Coordinatedcorporate communications andevents
  2. 2. Sr. Administrative Assistant – Southern Research, R&D, Energy and EnvironmentDivision November2011 - September2015  Providedahighlevel of support tothe SeniorExecutivesand ProjectManagerswith financial reports, managementandanalysisthe overheadbudgetexpenditures,coordinatedmarketing efforts, planned global travel,coordinatedonandoff site meetings,preparedexpensereports, calendarmanagement, maintainconfidentiality, andcoordinate corporate communications  Accountingresponsibilitiesincluded– establish,manage,track, andanalyze projectbudgets, process accounts payable/receivable,prepare expense reports  Coordinatednewhire andtemporarystaffingorientation anddocumentation  Oversaw administrative aspectsof afast paced deadline driven facility, ensure effective and consistentbusinessoperations throughstaff trainingandcommunications,coordinate vendor contracts and serve asa pointof contact forfacilitymaintenanceneeds. Prepare purchase ordersand track purchases. Maintainupto date files,contactsandproperlyarchive datedfiles. Coordinate all equipmentneedsregardingmobile phones,computers,aircards,tablets,and properexportcontrol relateddevices. Assistemployeeswithtroubleshooting,policyand procedure knowledge;update safetytrainingandskillsassessments.Ensure all off equipmentis inworkingorderthroughcoordinatingrepairsandproperlymaintainingservice contracts  Office supplymanagement –reducedspendingbyover$32,000 since 2011 Administrative PurchasingAssistant, AgviqLLC, March 2010 – April 2011  Assisted SeniorManagementin afastpaced environmentwithExcel budgetreports, procurement, database management,budgetanalysis, preparedWord andExcel documents, qualitycontrol of time cards,expense reports, anddailyclerical functions Executive Assistant,International Tax Auditor - VAT-IT, November2008 – March 2010  Supportedthe Presidentina multi-faceted environmentwithinternational tax audits,budget reports,database management,clientsupport,extensivetravel planning,confidential calendar management,tradeshowpreparation,research,proposal preparation,answeringphones, receptionandoffice management LicensedFinancial Specialistand Assistant to the Branch Manager - Wachovia Bank April 2006 – November2008  2 Sharedsuccessawardsfor problemsolvingandcustomerservice  Focusedonthe sale and marketingof BankProducts,presentationpreparation,accounting, office organizationandsupportingManagement. Providedexcellentcustomerservice,helddaily informational meetingstosupport,encourage andfocusthe staff ondailytasks,provided feedbacktotrainand developemployeeskills Landmark MediaEnterprises- Two PositionsHeldDue to Promotion Key Accounts, MediaConsultantOctober 2000 – March 2006  AwardedPresident’sclubfor2005, Employee of the MonthJune 2004, Won 5 awards forthe “Bestof Section”for2 yearsina row,Awardedfirstandhighestmediaconversion inadvertising departmentsalescontest. Developeddynamicandstrategicmarketingsolutionsbasedon clientsobjectives  Managed local retail accountlistof over$650,000 annuallyandmaintainedanactive account listof 40+ clientspermonth Excellentreferencesavailable,please ask.

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