Presentation by Mandy Bennett of StreetGames Sport North Tyneside

1. Managing Festivals
Top Tips for small and large scale
events

2. Mandy Bennett
Sport North Tyneside

3. NE Regional Festival
 Attracted 423 participants
 54 Young Volunteers
 12 different sports

4. Task 1

5. Things to consider
 Manual  Catering
 Pre Event Info  Funding
 Risk  Budget
Assessments Planning
 Participants  Marketing
 Volunteers
 Timescales
 Staffing
 First Aid  Equipment
 Partners  Parking
 Social media  Logistics
 EAP  Reporting

6. Manual – Staff Pack
 Sessions  Bad Weather
 Competition Contingencies
 Parking  Fire Procedures
 First Aid  Health and Safety
 Catering  Emergency Contacts
 Timing  Event Schedule
 Closing Ceremony  Maps

7. Participant Pack
 Invite to the event
 Event details
 Team registration form
 Participant info form
 Running draft schedule
 Registration Info
 Organisation responsibilities
 Team manager responsibilities

8. Promoting your Event

9. What can the media do for
StreetGames Projects
Reach Thousands
Raise Profile
Attract more to sport
Positive Stories break down barriers
Attract Sponsorship/investment

10. Task 2

11. Managing your budget
 Facility Hire
 PA System
 Coaches
 Equipment
 Catering
 VIP’s
 Transport
 Equipment
 St Johns Ambulance

12. Task 3

13. Staffing an Event
 Allocate Jobs Roles
 Working with NGB’s
 Working with Partners
 Utilising Volunteers
 Delegation of tasks

14. Utilising CSYV
 Support delivery and coaching
 Help with admin
 Promotion of sessions
 Support sustainability
 Provide aspirations to young people from
disadvantaged communities
 Provide role models for disadvantaged
communities
 Change culture of community

15. Job Roles for CSYV
 Set up equipment
 Coach/deliver activities
 Referee/Umpire
 Encourage and promote attendance
 Admin
 Marketing/designing leaflets and posters
 Mentor other volunteers
 Photography
 Social Media

16. Task 4

17. Thank you for listening!