DocuFile enables automatic archiving of files to reduce storage costs. It migrates rarely used files to low-cost storage while indexing them and allowing management of retention policies. This relieves file servers and cuts 20% of stored data that is rarely used, lowering IT budgets burdened by this seldom-accessed information. As files are kept indefinitely instead of deleted, constant storage expansion occurs, raising procurement, operation, power, and cooling costs. DocuFile addresses this by archiving files based on rules of age, size, type or attributes; exchanging originals with reference files; and restoring archived files on request.

1. Storage Optimization
Reduce expensive storage costs
DocuFile enables automatic, policy based and revision safe archiving of files while at
the same time relieving the file servers by migrating rarely used files to low cost storage
systems. The migrated files are automatically indexed at the time of archiving and are
permanently under the control of information lifecycle management.
DocuFile
Manage Your Rising Costs
One look at a typical file server quickly shows you that only the smallest percentage of
the stored information is actually in use. Typically, these are files that are six, twelve and
even up to 24 months old. In many companies, only 20% of the amount of data stored is
required for completing the majority of the work. Thus, IT budgets are often burdened by
seldomly used data that use up valuable storage space.
In most cases, data and documents produced by employees are not be deleted because
it cannot be detemined how long this information needs to be available. As a result, the
files in question are never deleted. This, in turn, leads to high costs through the constant
expansion of storage capacity. The procurement department and operations are both
affected. In addition to the personnel and maintenance costs, this also means rising
energy costs due to power consumption and cooling.
Source: IDC, The Expanding Digital Universe, 03/2008
Analysis
Tes%ng
of
the
file
inventory
in
accordance
with
customer-­‐defined
rules.
Archiving
Crea%on
of
a
copy
in
the
archive
in
accordance
with
rules
based
on
criteria
such
as
file
age,
size,
type
or
a?ributes.
Migra.on
Exchange
of
the
original
file
with
a
small
reference
file
which
looks
and
acts
just
like
the
original.
Restora.on
Restora%on
of
the
original
file
from
the
archive
upon
request.
AGer
the
ini%al
set-­‐up,
these
processes
run
independent
and
transparently
in
the
background.
Analysis
Archiving
Restora.on
Migra.on
Analysis Testing of the file inventory in accordance with customer-defined rules.
Archiving Creation of a copy in the archive in accordance with rules based on
criteria such as file age, size, type or attributes.
Migration Exchange of the original file with a small reference file which looks and
acts just like the original.
Restoration Restoration of the original file from the archive upon request.
After the initial set-up, these processes run independently
and transparently in the background.
The DocuFile Solution

2. BENEFITS
• Enables IT to support compliance demands
• Drastic reduction in cost by selective migration of files to low cost storage
• Single instancing provides substantial storage space savings
• No changes in the work flow for the individual user
• Reduction of utilized disc space (up to 70%) and better control of data growth
FEATURES
Service Spectrum
• Migration (HSM) and archiving for files
Functionalities
• Automatic analyzing of file servers and archiving of files
• Replacement of the original files with reference files
• Attribute and full text indexing of archived files
• Retention management
• Single instancing
• Support of a wide variety of storage technologies
Ease of Use
• Client-based integration into the Windows-file system
• Automatic recall of archived files
• Supports moving and renaming archived files
Search Functionality
• Attribute and full text search
Easy Administration
• Central administration and configuration of DocuFile
archiving for a large number of file servers
• Different archive criteria selectable (age, size, naming
schemes, etc.)
• Simple definition of exclude criteria
Reliable and Cost Effective Operation
• High availability
• High scalability
• Smallest possible network load
Contact us for a demo at www.DocuLynx.com
INCREASING VALUE
WHERE IT REALLY COUNTS
For more information, contact:
Shelley Rose, Channel Sales Manager
925-381-6812
shelley.rose@doculynx.com