1. Tips for Successful Project Implementation
Project implementation is the actual doing of the project. The
project implementation consists of:
• Planning the project’s cycles
• Carrying out each of these cycles
• Checking in with the customers
• and then planning and re-planning the next cycle
The project team works to fulfill the objectives of each phase.
Each phase achieves deliverables ( i.e. the products, services, or
other outputs of the project) as desired by customer.
2. 5 Important tips for successful project
• Effective Communication
• Collaborative Teamwork
• Time Management
• Risk Management
• Quality Assurance
3. 1. Effective Communication
Communication in project implementation refers to the sharing of ideas and
opinions between professionals who are working on similar or related tasks,
allowing projects to progress smoothly and on time. It :
• Ensures that team members are aligned on project goals and understand exactly
what’s expected of them.
• Helps build trust so everyone works better together from project start to finish.
• Helps professionals work more efficiently and often improves the quality of their
work as well.
Meetings, Emails, Surveys, Phone call, Presentations, Discussion boards, Memos,
Project plans etc. are some of the prominent forms of the communication used in
4. 2. Collaborative Teamwork
Collaboration and good teamwork plays key role in successful
project implementation. There must be a strong sense of teamwork
Collaborative teamwork in project implementation achieves three
very important goals:
• Projects are completed on time and in full
• Individual team members feel more satisfied with their roles which
gives them extra motivation to perform
• A well-oiled team contributes to a healthy work environment.
when above three goals are combined, it becomes a great recipe for
5. 3. Time Management
Time management i.r.o. project implementation is referred to the process of analyzing work
and developing a timeline to ensure you complete a project within a particular schedule.
There are six steps when managing project time:
I. Define Activities: Define all the tasks necessary to produce the project’s final deliverable.
II. Sequence Activities: Set the order of the tasks and deliverables.
III. Estimate Resources: Identify what resources are needed (as well as the quantity) to
complete tasks and produce deliverables.
IV. Estimate Duration: Figure out how long each task will take to complete and estimate the
duration of the entire project timeline.
V. Develop Schedule: Using the above information, create a project schedule.
VI. Control Schedule: Develop a strategy to mitigate risk and address changes to the project
schedule when it’s executed.
Project time management provides an opportunity to break a project down into more
manageable parts, such as tasks.
6. 4. Risk Management
In project implementation, risk is any potential event that can impact the project,
positively or negatively. Risk can come in many different forms—employee
sickness, inclement weather, unexpected costs, and transportation delays among
them. Risk management is an important part of project management
because risk is almost inevitable in any project.
Following types of risks may arise during project implementation :
• Financial Risk : rising costs, inaccurate budget forecasts, low sales
• Strategic Risk : experiencing high employee turnover, or investing in
technology that is difficult or expensive to use.
• Performance Risk : missed deadlines, delays, undefined goals, and KPIs,
using insufficient or outdated market research
• External Risk : changing laws and regulations, market volatility,
inclement weathercivil unrest, vandalism or damage, and supply
• Positive Risk (Opportunities) : finishing tasks earlier than expected or
under budget, outperforming original goals, becoming more
efficient with a new tool, or benefitting from a policy change.
7. 4. Risk Management… Contd…
The risk management process includes five steps:
i. Identify the risks
ii. Analyze potential impact of risks
iii. Evaluate risks and assign them priority
iv. Treat/Mitigate risks : One can mitigate risks by avoiding, accepting,
reducing, or transferring them.
v. Monitor the risks : Assigning team members to keep an
eye on specific risks and mitigate them provides sense of
where the risks are and how likely they are to happen, so
as to tackle them if they re-occur.
8. 5. Quality Assurance (QA)
Quality Assurance are set of processes/systems which help teams deliver outcomes that
meet the requirements and expectations of the project. QA helps project managers create
and execute processes to ensure teams produce quality deliverables.
By implementing quality assurance throughout a project, teams adapt to a set of
requirements to achieve quality outcomes.
Specifically, QA can help project managers:
• Increase efficiency: Many project managers choose to implement QA standards
throughout a project, which can help teams increase efficiency because they understand
the requirements to produce quality deliverables.
• Ensure customer satisfaction: By using QA processes, project teams focus on delivering
project outcomes without errors or defects, which can ensure customer satisfaction when
the product or service reaches the market.
• Boost team morale: When team members understand the QA standards for each phase
a project, they feel motivated to achieve the expected outcomes, which can increase their
confidence and boost team morale.
• Make continuous improvements: QA methods help project managers focus on making
continuous improvements to their processes to ensure quality standards.