This document outlines 5 steps to streamline publishing workflows and schedules: 1. Get everyone on the same platform to enable real-time collaboration and reduce delays from file transfers. 2. Implement early author management through clear communication and access to content at all stages. 3. Adopt a full XML workflow from an early stage to have a single content source and enable fast outputs to multiple formats. 4. Leverage artificial intelligence to automate tasks like style checking and indexing to reduce time spent on production. 5. Streamline final deliveries through automation and use of application programming interfaces to speed delivery to hosts.

1. 5 STEPS TO SLASH YOUR SCHEDULES
DARREN RYAN
CEO Deanta

2. In the last 10+ years we have seen a lot of changes within
production workflows, but they have been just adjustments of
the existing templates. They have produced greater
efficiencies, have we seen significant change?
RE-EXAMINING PRODUCTION WORKFLOWS

3. Why can it take 12–16 weeks
to produce a 250-page book?
RE-EXAMINING PRODUCTION WORKFLOWS

4. Everyone involved in production should use the
same platform or compatible platforms.
With everyone on the same page, it becomes
easier to:
• Co-ordinate with authors, reviewers & editors
• Edit, update and transform content in real-time
1.
GET ON THE SAME PAGE

5. Working on the same page means that you can:
• Cut out file transfer
• Work in sync
• Provide transparency on schedules
1.
GET ON THE SAME PAGE

6. Making all copy-edits and proof corrections
online, in the same space can create significant
time- saving opportunities
• No file transfer
• Content can be reviewed by all parties
• No need for correction transfer
• A significant increase in accuracy
1.
GET ON THE SAME PAGE
Editing and Proofing

7. By centralising all communication and making
the communication project specific all relevant
parties can:
• Immediately access communication relevant
to a specific project, task and milestone in
the schedule
• Instantly review the history of the project
• Ensures seamless handover at any stage
1.
GET ON THE SAME PAGE
Communications

8. Effective and efficient early author management
is the key not only to better schedules but also
to the overall success of the project
2.
EARLY AUTHOR MANAGEMENT

9. • Clarification on what and when to expect
updates/proofs
• Regular follow-ups
• Access to schedules
2.
EARLY AUTHOR MANAGEMENT
Communication

10. • Access to copyedits
• Early query resolution
• Access to online proofing
• Ability to regenerate PDF
2.
EARLY AUTHOR MANAGEMENT
Content

11. Adopt a cloud-based XML workflow management
systems to simplify your publishing production
journey.
An XML cloud-based workflow ensures:
• Efficient versioning & accommodation of
changes
• One ‘XML’ space to update and review content
• Faster publishing in multiple outputs for different
platforms
3.
FULL XML WORKFLOW
‘XML is the essence of how things are done quicker’

12. Introduce XML into the production process at
an early stage.
Copyediting and proofing XML online creates a
single content stream and ensures a quick and
painless conversion to digital.
This means that:
• XML Content is updated directly at all
stages
• All deliverables are created from a single
content stream
3.
FULL XML WORKFLOW
XML First

13. 4.
LOOK SERIOUSLY AT A.I.
The deployment of artificial intelligence (AI)
can have a significant impact on the publishing
schedules
• Manuscript analysis
• Review of language quality
• Application of house style
• Compliance with reference styles
• Indexing and taxonomy creation

14. An XML 'centred' workflow enables immediate
generation of:
• Print PDF
• Web PDF
• Epub
• Mobi
• XHTML
5.
STREAMLINE FINAL DELIVERIES

15. • Validation at all stages
• Application of Schematron
• Set up the electronic delivery process to go
directly to the host
• Use of APIs
5.
STREAMLINE FINAL DELIVERIES
Key considerations

16. WHAT DOES THIS LOOK LIKE?

17. TRADITIONAL WORKFLOW
1 Week 2-4 Weeks 2 Weeks 1 Week2-4 Weeks 2-4 Weeks
1 Week 3-5 Weeks 1 Day
4-8 Weeks
12-16 Weeks Total

18. Lanstad is a uniquely centralised publishing
technology platform, featuring a collaborative
project management workspace, enabling
real-time XML editing, proofing and content
transformation.
• Project Management Portal
• XML Content Editing Suite
• Content Transformation Engine
• Digital Asset Management
LANSTAD

19. THANK YOU
DARREN RYAN
CEO Deanta