Annex 5 hqcp check list including interpretation

No.

Compliance Criteria

1.1

Staff

1.1.1

Must use staff who possess the appropriate
ability, knowledge and professional
competence (Regulation 1255/97 art. 5)
•
Instructions for staff
•
Admittance
•
Loading/unloading
•
Feeding
•
Watering
•
Animal health and welfare
•
Animal care and handling
(including sick and injured animals
and emergency killing where
relevant)
•
Cleaning and disinfection of
(housing) facilities
•
Hygiene
•
Operating installations
Validation by internal training
procedures, diplomas, instruction book
for staff, log, HR files

1.1.5

Staff does not come into contact with (farm)
animals other than at the control post. If
staff does come into contact, they must be
subject to a cleaning and disinfection
procedure (instruction to staff on hygiene).
Validation by Attestation from the staff,
procedures, log

1.2

Control Point

Buildings and infrastructure

Does the staff and CP owner
possess the appropriate ability,
knowledge and professional
competence and does the
internal training
procedures/diplomas/HR files
suppport this?

Level

Major

Does the staff come into
contact with (farm) animals
other than at the control post?
If yes - do they use a cleaning
and disinfection procedure
when they enter and leave the
CP?

Critical

1.2.1

Control posts must be located, designed and
constructed with sufficient bio-security
measures preventing the spreading of
serious infectious diseases. (Reg. 1255/97
art 3)
Validation: visual inspection of fencing
and borders

Does the Control Post have
adequate fencing and borders?

Major

1.2.2

All buildings are labelled/visually identifiable
Validation by visual inspection

Are all buildings labeled and
visually identifiable?

Minor

1.2.3

The general condition of the control post is
good

Is the general condition of the
control post
good?

Critical

1.2.4

There must be no signs of leakage from
roofs or walls, no moist and/or mold.

Is the control post free from
signs of leakage, moist and
mold?

Major

1.2.5

The electrical wiring must be secure and
adequate. (Power, number of hours)
Validation by visual inspection or
preferably by a declaration from an
electrician.

Is the electrical wiring
adequate?

Major

1.2.6

The control post must by tidy and without
unnecessary materials on the premises.
(Machinery, packing material etc.) No
unnecessary material in the animal and
operator cooridors.

Is the control post tidy?

Minor

1.2.7

Waste disposal units/containers are available
and well kept.
Validation by locating the
containers/visual inspection

Can waste disposal
units/containers be
located and are they well kept?

Minor

Layout/plan of control post

Yes

No

N/A

Justification/
Comment

1.3

Administrative requirements

1.3.1

Are all requested documents (records,
reports contracts etc.) kept in the business
administration department for at least one
year, until the next inspection or for the
legally required period, whichever period is
the longest.
Validation: documents

Are all the requested
documents available
in the business administration
department?

Major

1.3.2

An approval from the National Authorities
must be available. (Reg. 1255/97 art 3)

Is the approval document from
the authorities available?

Critical

1.3.3

Inspection reports (2 per year) from the
national authorities must be available.

Are the inspection reports
available?

Major

1.3.4

Inspection reports from private inspections
must be available as well as certificates with
scope of activities (species).
Validation: document

Are inspection reports and
certificates from private
inspections available?

Minor

1.3.5

A procedure for registration of complaints
and corrective actions must be available. In
case of complaints, implementation of
corrective actions must be documented.
Validation: Documents

Is a procedure for registration
of complaints
implemented?

Minor

1.3.6

The control post must have a contract or the
equivalent with a veterinarian in order to
ensure the veterinary services. (Reg.
1255/97 art 5)

Is a contract with a veterinarian
or any equivalent document
available?

Critical

1.3.7

The Control Post must have a
contract/agreement with a local garage to
ensure the possibility of truck repairs during
the stay.

Does the control post have a
contract or agreement with a
garage?

Minor

1.3.8

The control post must have functioning
means of communication such as telephone,
fax and e-mail
Validation: visually

Does the control post have a
phone, fax and e-mail?

Major

1.4

Records

1.4.1

Cleaning (and disinfection only if same truck
is not used for animals) of trucks must be
registered and entered into business
administration department. A copy of these
records is put at the disposal of the truck
driver.
Validation: SOP, documents

Is cleaning (and disinfection
where relevant) of trucks
registered and is a copy of
these records at the disposal of
the driver?

Major

1.4.2

Animal housing must be cleaned and
disinfected within 24 hrs after the animals
leaving and before a new consignment of
animals is housed in the same housing
facilities. (Reg. 1255/97 annex A)
Validation: Documented SOP

Are animal housing cleaned and
disinfected?

Major

1.4.3

Control posts must be completely cleared for
animals for a period of at least 24 hours
after a maximum of 6 days of being in use
and after cleaning and disinfection
operations have been carried out and prior
to arrival of any new consignment. (Reg.
1255/97 Annex A 5.2)

Is the control post empty for at
least 24 hrs after 6 days of use?

Major

1.4.4

A well described and communicated
emergency procedure should be available
for everyone using the CP.
Validation: Document, interview

Is there an emergency
procedure available?

Major

1.4.5

Before the animals leave the control post,
the official veterinarian or any veterinarian
designated for this purpose by the
competent authority must confirm in the
journey log that the animals are fit to
continue their journey. The route plan or log
book must be stamped and signed by the
vet. (Reg. 1255/97 art. 6)
Validation: Document

Are the animals inspected by a
veterinarian before leaving the
CP and is the route plan/log
book stamped and signed by
the vet.?

Major

1.4.6

Transport of sick and/or injured animals is
only allowed with a declaration of fitness for
transport from a veterinarian. Adaptation of
transport conditions (space allowance etc.)
have to be taken into consideration. A
declaration to that effect must incorporated
into the administrative system of the control
post.

In case sick and/or injured
animals are transported, is
there a declaration of fitness for
transport from the
veterinarian?

Major

1.4.7

All visitors must be registered with time/date
of arrival, reason for visit. Visitors must be
instructed in the hygiene rules etc of the CP.

Are all visitors registered and
instructed in how to act on the
premises?

Major

1.4.8

All vehicles entering the control post
must be registered (animal transport
trucks, feed trucks, carcass trucks etc.).

Are all trucks entering the CP
registered?

Major

1.4.9

All animals must be registered (time/date of
arrival/ departure, unloading/loading time,
declaration of fit for travel).

Are all animals registered?

Major

1.4.10

At least once a day, the animals and
equipment must be inspected.
Validation: SOP

Are the animals and equipment
inspected at least once a day?

Major

1.4.11

Disposal of the manure should be recorded.

Are there records of manure
disposal?

Minor

1.4.12

Necropsy should be performed on all
animals that die on the premises of the CP in
order to diagnose any disease present. Only
applicable when the cause of death is not
obvious to vet. A declaration with cause of
death from the veterinarian must be
available.
Validation: Docuement

In case of dead animals, has a
necropsy been performed or as
minimum a declaration stating
the cause of death issued by
the vet. ?

Major

1.5

Pest control

1.5.1

A pest control plan should be present and
implemented.
Validation: SOP, document

Is there a pest control plan?

Critical

1.5.2

A map with the location of pest control
appliances (mouse traps, poison etc.) should
be present.

Is there a map of the location of
pest control appliances?

Major

1.5.3

Feed storage facilities should be part of the
pest control plan.

Are feed storage facilities part
of the pest control plan?

Major

1.5.4

Bedding storage facilities should be part of
the pest control plan.

Are bedding storage facilities
part of the pest control plan?

Major

2.

Truck facilities

2.1

Roads/parking places

2.1.1

The roads and parking places must be paved
and cleanable with adequate drainage
preventing pool formation.

Are the roads and parking
places paved, cleanable and
with adequate drainage?

Minor

2.1.2

The parking lot must provide sufficient space
in relation to (max.) capacity of the control
post.

Are there sufficient parking
spaces?

Minor

2.2

Truck cleaning and disinfection area

2.2.1

The cleaning and disinfection (C&D) area for
trucks must be paved with adequate
drainage preventing pool formation and
ensuring the seperation of C&D-water from
surrounding areas.

Is the C&D area sufficiently
paved and drained?

Major

2.2.2

The C&D area must be larger than the
dimension of
the truck. (15 meters long and 4 meter wide)
Validation: visually or measurement

Is the C&D area larger than the
dimension of
the trucks?

Minor

2.2.3

The C&D area must be free of obstacles in
an area of at least 2 meters from the truck.
Validation: visually or measurent

Is the C&D area free of
obstacles?

Minor

2.2.4

The C&D area must be illuminated with a
minimum of 65 lux.
Validation: Luxmeter

Is the C&D area sufficiently
illuminated?

Minor

2.2.5

Water and other fluids from the C&D area
must be collected in containers that are
connected to the drainage system to avoid
contaminating the soil orsurface water.
Validation: Visually

Are the water and other fluids
from C&D area collected?

Critical

2.2.6

The C&D place must have sufficient water
available (volume, pressure) to clean the
maximum number of trucks that can stay
2
each day. Flow water between 5 and 10 m
/h, pressure between 5 and 20 bars)

Does the C&D place have
sufficient water?

Major

2.2.7

The control post has sufficient registered
C&D chemicals available to C &D the number
of trucks that is the maximum capacity of
one week.

Does the CP have sufficient
registered C&D chemicals
available?

Major

2.2.8

The control post must supply and have tools
(brooms, high pressure water jet etc.) for
C&D purposes.

Does the CP have all necessary
tools for C&D?

Major

2.2.9

The C&D tools of the CP are made available
for use, and they must be clearly marked.

Does the CP allow the use of
C&D tools?

Minor

2.2.10

The tools are only to be used for C&D of
trucks.

Are the C&D tools only used for
cleaning of
trucks?

Minor

2.1.11

The C&D must be constructed in such a way
that it is possible to clean and disinfect
trucks in all weather conditions.

3

Loading/unloading area
(Reg. 1255/97 Annex B)

3.1

Control post ramps/Loading bays/docks

Is the C&D area constructed so
C&D of trucks can take place in
all weather conditions?

Minor

3.1.1

Does the CP have ramps and or loading
bays/docks used for unloading and loading
of animals and do they have the following
maximum inclination:
Pigs, calves, horses: 20 degrees (36,4 % to
the horizontal. Cattle, sheep: 26 degrees 34
min. (50 % to the horizontal)
Validation: measurement with a tape
meter, a stick and a bubble level. In case
the slope is not uniform along the ramp,
the steepest part of the ramp has to be
assessed too. Ramp total height (cm) /
ramp total length (cm) - ramp slope %

Does the inclinations of the CP
ramps or loading bays/docks
comply with the requirements
(only relevant where there is CP
ramps and/or loading
bays/docks available)?

Major

3.1.2

The ramps used for unloading and loading of
pigs must be wide enough to allow the
passage of swine at least in pairs.
Validation: measurement

Does the width of the ramp
and(or loading bay/dock used
for (un)loading of pigs comply
with the requirements?

Major

3.1.3

The ramps/loading docks/bays used for
unloading/loading of cattle must be wide
enough to allow the passage of adult cattle.
It should also be wide enough in order to fit
to ramp.

Does the width of the ramp
and/or loading bay/dock used
for (un)loading of cattle comply

Major

3.1.4

When ramps or upper floors are used, safety
barriers have to be applied

Are there safety barriers on
ramps and/or loading
bays/docks and upper floors?

Major

3.1.5

The ramp should be floored with an upper
anti-slip layer e.g. rubber.

Is the ramp and/or loading
bay/dock floored with an upper
anti-slip layer?

Major

3.1.6

If not already anti-slip layered, the ramp
should be covered with straw or sawdust in
order to reduce slipping and noises deriving
from clogs on the ramp surface.

bay/dock covered with straw or
sawdust in case there is no antislip layer?

Major

3.1.7

The ramp floor should be well maintained
and
managed in order to avoid lesion to the
animals. The surface including battens
should be kept
intact without damages or worn parts able to
cause animal injuries; it should be well kept
and drained enough to avoid animals
slipping/falling (i.e. presence of abundant
water and puddles on the area, presence of
accumulation of liquid manure with no fluid
flow)

bay/dock floor well maintained?

Major

Height cm:
Length cm:
Ramp slope %:

3.1.8

Every ramp for bovine with a slope of more
than 10 degrees must have foot battens to
avoid slipping. The distance between the
battens has to be approximately 20-30 cm
(25 cm would be the best). In order to avoid
injuries to the animals, no cleats should be
missing.
Validation: Measurement

Does ramps with a slope of
more than 10 degrees, have
foot battens with a distance of
20-30 cm for bovine?

Major

3.1.9

Animals are frightened by high steps so the
height between the truck floor and the ramp
has to be as small as possible.
Validation: Visually/measurement

Is a step between the floor of
the truck and the ramp
avoided?

Major

3.1.10

height between the ramp and the floor of
the loading area has to be as small as
possible.

Is a step between the ramp and
the floor of the loading area
avoided?

Major

3.1.11

A gap between the truck doors and the ramp
lateral protection is a risk to the animals
which can be injured or caught.

Is a gap between the truck
doors and the lateral protection
of the ramp avoided?

Major

3.1.12

The ramp used for (un) loading of pigs must
have solid lateral protection with a height of
at least 80 cm.

Does the ramp and/or the
loading bay/dock have a lateral
protection and is it solid?

Major

3.1.13

The ramp used for (un) loading of cattle
must have solid lateral protection with a
height at least equal to shoulder height of
the unloaded cattle (150 cm for adult cattle,
76 cm for calves weighing 50 kg.) As a
optimal standard for adult cattle, the lateral
protection should be solid until a height of
1,3 m and open at a height from 1,3 m to 1,5
m.

Does the ramp and/or loading
bay/dock have a lateral

Major

3.1.14

Light levels should be adequate in order for
the the animals to see their surroundings.
Artificial light is considered as needed if it is
not possible to read a newspaper. For pigs
the level is 40 lux. Validation: Luxmeter
(preferably) or read a newspaper

Is the level of light adequate?

Major

3.1.15

Shelter is important to shade and protect
animals during (un)loading. Shelter must be
present to cover the majority of the ramp
and the other parts of the (un)loading area.

Does the ramp and other part
of the (un)loading area provide
sufficient shelter for the
animals?

Major

3.2.1

The lifts used for unloading and loading of
pigs must be wide enough to allow the
passage of swine at least in pairs.

Does the width of the lift used
for (un)loading of pigs comply

Major

3.2.2

The lifts used for unloading/loading of cattle
should be wide enough to allow the passage
of adult cattle. The optimal width range for
adult cattle is between 250 and 260 cm.

Does the width of the lift used
for (un)loading of cattle comply

Major

3.2

CP lift (if the lift is present and "working")

3.2.3

When lift platforms or upper floors are used,
safety barriers have to be applied.

Are there safety barriers on lift
platforms and upper floors?

Major

3.2.4

The lift should be floored with an upper antislip
layer e.g. rubber mat, anti-slip corrugated
metal floor; asphalt covering.

Is the lift floored with an upper
anti-slip layer?

Major

3.2.5

The lift should be covered with straw,
sawdust or the like in order to reduce
slipping and noises deriving from clogs on
the lift surface.

Is the lift covered with straw,
sawdust or the like?

Minor

3.2.6

The lift floor should be well maintained and
managed in order to avoid lesion to the
animals. The surface should be kept intact
without damages or worn parts able to
cause animal injuries; it should be well kept
and drained enough to avoid animals
slipping/falling (i.e. presence of abundant
water and puddles on the area, presence of
accumulation of liquid manure with no fluid
flow)

Is the lift floor well maintained?

Major

3.2.7

height between the truck floor and the lift
has to be as small as possible.

Is a step between the floor of
the truck and the lift avoided?

Major

3.2.8

height between the lift and the floor of the
loading area has to be as small as possible.

Is a step between the lift and
the floor of the loading area
avoided?

Major

3.2.9

A gap between the truck doors and the lift
lateral protection is a risk to the animals,
which can be injured or caught in it.

Is a gap between the truck
doors and the lateral protection
of the lift avoided?

Major

3.2.10

The lift used for (un) loading of pigs must
have solid lateral protection with a height of
at least 80 cm.

Does the lift have a lateral

Major

3.2.11

The lift used for (un) loading of cattle must
have solid lateral protection with a height at
least equal to shoulder height of the
unloaded cattle (150 cm for adult cattle, 76
cm for calves weighing 50 kg. The most
optimal standard for lateral protection for
adult should be solid until a height of 1,3 m
and open at a height from 1,3 m to 1,5 m.

Does the lift have a lateral

Major

3.2.12

Artificial light is considered as needed if it is
not possible to read a newspaper. For pigs
the level is 40 lux. Validation: Luxmeter
(preferably) or read a newspaper

Is the level of light adequate?

Major

3.2.13

Roofing is important to shade and protect
animals during (un)loading. Roofing must be
present to cover the lift and the other part of
the (un)loading area.

Is the lift and other part of the
(un)loading area covered by a
roof?

Major

3.3

Movement from loading/unloading
(Reg. 1255/97 annex C3)

3.3.1

The corridor width must be wide enough to
allow the swine at least in pairs?
Validation: measurement from a lateral
protection to theopposite one

Does the width of the corridor
fulfill the requirements?

Major

3.3.2

The corridor width should be wide enough
for passage of adult cattle however it
should not be too wide in order to avoid
animals to turn back. Width range should be
preferably 90 cm. and no more than 250
cm..

Does the width of the corridor
fulfill the requirements?

Minor

3.3.3

The corridor leading to pig pens must have a
lateral protection with a height of at least 80
cm.

Does the corridor have lateral
protection?

Major

3.3.4

The corridor leading to cattle pens must
have solid lateral protection with a height at
least equal to shoulder height of the
unloaded cattle (150 cm for adult cattle, 76
cm for calves weighing 50 kg. As a optimal
standard for lateral protection for adult
cattle should be solid until a height of 1,3 m
and open at a height from 1,3 m to 1,5 m.

Does the corridor have lateral
protection?

Major

3.3.5

Presence of protrusion or sharp edges could
provoke
injuries to the animals. Every protrusion that
comes from the lateral protections has to be
considered as potentially harmful (even the
eventual presence of blocking system for the
lateral protection placed on the floor)

Are the lateral protection
without sharp edges?

Critical

3.3.6

Flooring is the general term describing the
permanent covering of a floor. Holes in the
corridor floor can cause lesion to the
animals. The floor should be smooth and
without sharp edges and holes which may
impede the walking and the hoof health, i.e.
several holes above 2 cm in diameter/depth
and with uneven surfaces and holes
preventing water to be drained should be
avoided. Ideal floor should be continuous
and without changes in colour or texture.

Is floor of the corridors
adequate?

Major

3.3.7

Additional light in the corridor is considered
as needed if it is not possible to read a
newspaper.
Validation: measurent luxmeter

Is the lightning in the corridor
adequate?

Major

4.

Housing

4.1

General Housing

4.1.1

All materials with which the animals can
come into contact should be non-toxic

Are toxic material stored in a
separate room?

Critical

4.1.2

All materials with which the animals can
come into contact should be cleanable and if
necessary disinfectable.

Are all materials with which the
animals come into contact
cleanable and if necessary
disinfectable?

Critical

4.1.3

Housing should be constructed to shield
animals
from adverse conditions (sun, rain weather)
and to keep bedding dry.

Is the housing constructed to
shield the
animals?

Major

4.2

Lightning

4.2.1

Light level at eye height of the animal should
make it possible to read a newspaper
without effort. (Reg. 1255/97 annex B 2e)
Validation: Luxmeter, visually

Are the light levels adequate?

Minor

4.2.2

There is a natural or artificial day and night
rhythm in light intensity. If artificial, then the
night period should be at least 8 hours.
Validation: Visually or check of sensor

Is the night period at least 8
hours?

Minor

4.2.3

Additional light (fixed or portable) should be
available for inspection purposes.

Is additional light available?

Major

4.3

Temperature

4.3.1

There should be a functioning thermometer
in place in the barn. The temperature should
o
be between 5 and 30 C depending on
outside temperature. (preferably between 10
o
and 25 C)

Is there a functioning
thermometer in the barn?

Major

4.3.2

A temperature monitoring system including
a log should be in place?
Validation: documents, temperature log,
visually

Are there records of
temperature monitoring?

Minor

4.3.3

A static ventilation should be in place and in
function.
Validation: Visually, test

Is there a static ventilation
system in place and in function?

Major

4.3.4

A heating system should be in place for post
weaned piglets below 15 kg and in function
if the air temperature inside the pens is
o
o
below 20 C in slatted floored pens or 15 C in
solid floored bedded pens.

Is there a heating system in
place for post weaned piglets?

Major

4.3.5

A forced ventilation system or water
spraying system or procedure should be in
place in pig pens if the air temperature is
above the estimated optimal values (above
o
21 C for adult pigs). (This may be opening of
gates, mechanical ventilation etc.)
Validation: Visually, procedures

Is there a forced ventilation
system or water spraying
system/procedure available for
pig pens?

Major

4.3.6

A heating system/procedure should be in
place or available for situations where the air
temperature in the cattle pens is below the
o
estimated optimal values (below 7 C for
calves).

Is there a heating
system/procedure available in
cattle pens?

Major

4.3.7

A forced ventilation system/procedure
should be in place or available for cattle
pens for situations where the air
temperature is above the estimated optimal
o
o
values (above 24 C for lactating cows, 26 C
o
for fattening cattle and 27 C for other
cattle). (This may be opening of gates,
mechanical ventilation etc.)

Is there a forced ventilation
system/procedure available for
cattle pens?

Major

4.3.8

Cooling facilities and/or the ventilation
system should be tested once a month and
there should be a log of the testing.
Validation: test log

Are the cooling
facilities/ventilation system
tested and is a log of this
available?

Major

4.3.9

When mechanical ventilation is used, an
alarm system should be in place in case of
malfunction of the system.

Is there an alarm system in case
of malfunction of the
mechanical ventilation?

Critical

Is the air quality acceptable?

Minor

4.4

Air quality

4.4.1

The control post must ahve adequate
mechanical or natural ventilation to provide
fresh air and keep the temperatures within
the comfort zone of the animals. It should be
easy to breathe, dust levels, relative
humidity and gas concentration should be at
acceptable levels.
Validation: test log

4.5

Stables/shelters/pens
(Reg. 1255/97 annex B2)

4.5.1

The access angle to the pens should be as
o
little as possible, in every case ≤90 (referred
to the corridor) in order to allow animals to
enter without completely changing the
direction and to see inside the pen.
Validation: measure/visually

Is the access angel to the pens ≤
o
90 ?

Minor

4.5.2

It is important to the animals that the pen
entrance gates (and the corridor wall as well)
are sightless because if openings are present
they will distract the attention of animals
from moving forward along the corridor and
entering the pens.

Is the pen entrance sightless?

Minor

4.5.4

Flooring is the general term describing the
permanent covering of a floor. Holes in the
pen floor can cause lesion to the animals.
Holes could be considered as dangerous if
they are sharp and if their smallest size
(length or width) is above 1 cm (for
piglets/calves) or 2 cm (for adult pigs or
cattle). Ideal floor should be continuous and
without changes in colour or texture.

Are the floors of the pens
continous and without holes?

Major

4.5.5

The floors in the pens should be non
slippery, cleanable, disinfectable and
sufficiently drained.

Are the floors in the pens
adequate?

Major

4.5.6

A part of the total floor, sufficient for
allowing the animals to rest together at the
same time, must be solid or covered with a
mat, or be littered with straw or any other
suitable material. When concrete slatted
floors are used for pigs kept in groups the
maximum width of the opening and the
minimum width of the slats should be (+/- 10
%):
•
Type - max opening - min slats
•
Piglets - 11 mm - 50 mm
•
Weaned - 14 mm - 50 mm
•
Fattening - 18 mm - 80 mm
•
Gilts and sows - 20 mm - 80 mm
Validation: Visually, measurement

Is the floor in pig pens
adequate?

Major

4.5.7

Floors in cattle pens must be smooth but not
slippery, to prevent injury to the animals,
and so designed as not to cause injury or
suffering to animals standing or lying on
them. They must be suitable for the size and
weight of the animals and form a rigid, even
and stable surface. The lying area must be
comfortable, clean and adequately drained
and must have soft bedding.

Are the floors of the cattle pens
adequate?

Major

4.5.8

In order to allow the creation of separated
groups of animals according to provenance
and animal species, the control post must be
equipped with barriers. Mobile barriers are
recommended. These barriers should be
constructed in such a way that they can´t
harm or injure the animals.

Does the CP have barriers and
are they constructed in a way so
they cannot harm the
animals?

Major

4.5.9

The animals must be in groups that are well
balanced in age and size and stay in a stable
group. Bovine max. 40; Horses individual;
Pigs, sheep and goats: truck
load/compartment.

Are the animals in balanced
groups?

Major

4.5.10

The must be sufficient space allowance
according to the species and size of the
animals.
2
Horses 5.25 m (1.4 x 3.75 m),
2
Young horses 3.6 m (1.2 x 3.0 m)
2
Ponies 4.3 m (1.2 x 3.6 m)
2
Foals 4.1 m (2 x 2.1 m)
2
Calves 50 kg : 0.43 - 0.80 m
2
Calves 110 kg : 0.73 - 1.40 m
2
Calves 200 kg: 1.10 - 1.90 m
2
Cattle 325 kg: 1.52 - 2.60 m
2
Cattle 550 kg: 2.16 - 3.20 m
2
Cattle > 700 kg : > 2.55 m
2
Pigs <10 kg - 0,13 m ; Pigs 10> < 20 kg - 0.20
2
m
2
Pigs 20><30 kg - 0.26 m ; Pigs 30 >< 50 kg 2
0.37 m
2
Pigs 50><85 kg - 0.53 m ; Pigs 85>< 110 kg 2
0.63 m
Pigs > 110 kg - 1.00 kg, Sows group housing;
2
Gilts 1.64 m , Boars and breeding boars > 6
2.
m
Other species twice the space allowance
according to reg 1/2005 .
Validation: SOP , visually

Does the animals in the pens
have sufficient space?

Major

4.6

Sick bay/individual pen

4.6.1

Non-ambulatory animals must not be
dragged from the vehicle but should be
humanely killed where they lie. There must
be a written procedure and the staff must be
trained. Where necesarry, to have such
animals slaughtered, killed or put down in
accordance with directive 1099/2009/EC.
N/A in some countries.
Validation: Visually, document, SOP

Are non-ambulatory animals
killed in a humane way on the
truck (only relevant in countries
where staff is allowed to kill
animals)?

Major

4.6.2

Clean and available bolt pistol and bleeding
knife should be available. N/A in some
countries ref SOP
Validation: Visually/SOP

Is there a clean bolt pistol and
bleeding knife available (only
relevant in countries where
staff is allowed to kill animals)?

Minor

4.6.3

A facility for housing sick/injured animals
individually must be available.

Are there facilities available for
housing sick/injured animals?

Critical

4.6.4

The space allowance in the sick bay should
be twice the normal allowance of the species
in the CP.

Is there sufficient space in the
sick bay?

Minor

4.6.5

The floor in the sick bay should be non
slippery, cleanable, disinfect able and
sufficiently drained. For pig minimum 2 % of
the total pig capacity of the CP.

Is the floor in the sick bay
adequate?

Major

4.6.6

Ad libitum drinking and feeding should be
available. Fluids and feed should be
appropriate for the animals and its
conditions.

Is ad libitum food and fluids
available in the sick bay?

Minor

4.6.7

Air in the sick bay must be fresh (adequate
ventilation), draft should be prevented and
the temperature should be in the comfort
zone of the animal. For piglets and calves
there must be cooling and heating devices
present.

Is the air in the sick bay fresh
and can the temperature be
regulated?

Minor

4.7

State of animals/animal handling

4.7.1

Animals in resting pens should be fit for
further travel (no serious open wounds or
prolapse, no physiological weakness, no
pathological status, able to move without
assistance, no pregnant females, no females
that have given birth within the last week, no
piglets under 3 weeks old and no calves
under 10 days old for transport longer than
100 km.).

Are all animals in resting pens
fit for travel? If no, please advise
species, number of total
animals, number/percentage of
unfit animals and describe
observation.

Animals in resting pens should be free of
integument alterations i.e. fresh wounds and
lesions to the skin.

free of fresh wounds/lesions to
the skin? If no, please advise
species, number of total
affected animals and describe
observation.

4.7.1

4.7.1

Minor

Critical

4.7.2

4.7.2

4.7.2

Major

Minor

Major

Critical

4.7.3

4.7.3

Pigs in resting pens should not be shivering,
huddling and panting.

4.7.3

4.7.4

4.7.4

There should be no dead animals in resting
or hospital pens.

4.7.4

4.7.5

4.7.5

The stress of unloading/loading should be as
minimal as possible for the animals and the
handler should move and act calm and
appropriately (only relevant if
unloading/loading takes place during audit).

4.7.5

5.0

Are all dead animals removed
from resting and hospital pens?
If no, please advise species,
number of total animals,
number/percentage of dead
animals and describe
observation.

Does the handler move and act
calm and appropriately (no
shouting, minimising noizes, no
hitting animals when not
necessary, the handler is
positioned in the right place to
guide animals, no use of
forbidden practices)? Does a
minimum of animals slip and/or
fall? If no please describe
observation.

Minor

Major

Critical

Minor

Major

Critical

Minor

Major

Critical

Utilities

5.1

free from shivering, huddling
and panting? If no, please
advise species, number of total
affected animals and describe
observation.

Energy

5.1.1

The must be sufficient energy (fuel,
electricity) available to cover energy
consumption (heating, cooling, lighting,
energy for installations of the control post.

Does the CP have sufficient
energy available?

Minor

5.1.2

A generator should be available as a back up
for power failure. The capacity should be
sufficient forvital operations (ventilation,
feed and water distribution, lighting and
C&D activities. The generator should be
tested regularly.
Validation: Visually, documents,
manufacturer's CE certification

Does the CP have a generator
with sufficient capacity for vital
operations?

Major

5.2

Water

5.2.1

Water must be available ad libitum in all pig
pens. Sufficient drinking places should be
available for every animal/pen. A drinking
place will be considered as the space
occupied by one pig while it is drinking
without being disturbed. The water flow is
adequate if it is not too low, allowing pigs to
drink for a reasonable time, and not too
high, causing splash and water waste on the
floor. Moreover, it should not require too
much force of the animal to activate the
nipples or water bowls. (Reg. 1255/97 art. 5)

Is there water available ad
libitum in all pig pens?

Critical

Water must be available ad libitum in all
cattle pens (for calves it is recommended to
provide warm water ca. 30 degrees or
electrolyte in order to avoid
diarrhea).Sufficient drinking places are
available for every animal/pen. A drinking
place will be considered as the space
occupied by one animal while it is drinking
without being disturbed. Drinkers for cattle
must be trough drinkers or water bowls to
enable a proper access to drinking place. If
drinkers in the pen are of any other kind,
they are classified as inadequate. The water
flow is adequate if it is not too low, allowing
cattle to drink for a reasonable time, and not
too high, causing splash and water waste on
the floor.

Is there water available ad
libitum in all cattle pens?

Critical

5.2.3

The drinkers must be well kept and its
functioning regularly inspected. These
3aspects must be taken into account:
number, cleanliness and functionality. The
ratio (no drinkers/no animals) in pig pens
has to reach at least : Nipple drinkers: 1
nipple/10 animals; water bowls: 1 water
bowl/15 animals; at least two drinkers per
pen have to be present (one single drinker
will be considered adequate if the pigs are
less than 7 in case of water bowl or 5 in case
of nipple drinkers).

Are the drinking places well
functioning, clean and in
sufficient number?

Minor

5.2.4

The drinkers must be well kept and its
functioning regularly inspected. These 3
aspects must be taken into account: number,
cleanliness and functionality. The ratio (no
drinkers/no animals) in cattle pens has to
reach at least : 1 water trough/15-20
animals; 1 water bowl/10 animals; at least
twodrinkers per group have to be present
(one single drinker will be considered
adequate if the cattle are less than 5 in case
of water bowl or 10 in case of water trough).

Are the drinking places well
functioning, clean and in
sufficient numbers?

Minor

5.2.5

The drinkers height must not be over the
suggested value according to the size of the
lighter animal in the pen.
Nipple drinkers:
22 cm for 10 kg lw pigs; 52 cm for 30 kg lw
pigs;
pigs;
82 cm for 130 kg lw pigs; 85 cm for sows or
boars
Water bowls or water troughs:
pigs;
pigs;
22 cm for 130 kg lw pigs; 24 cm for sows and
boars.
Validation: measurement, visually

Are the drinkers in the pig pens
in the correct height?

Minor

5.2.2

5.2.6

The drinkers height must not exceed the
suggested value according to the size of the
lighter animal in the pen.
Maximum height:
87 cm for cows, live weight 650 kg
84 cm for heifers, live weight 540 kg
77 cm for heifers, live weight 350 kg
70 cm for broutars, live weight 400 kg
65 cm for broutars, live weight 300 kg
55 cm for calves, live weight 150 kg
46 cm for calves, live weight 50 kg

Are the drinkers in the cattle
pens in the correct height?

Minor

5.2.7

The water must be safe and demonstrably fit
for animals. The documentation for water
quality must be available.
Validation: Analysis of town water or own
source

Is the water safe for animals
and are there records of the
water quality?

Critical

5.2.8

The water installation (including water tank if
present) must be cleaned (biofilms, lime) and
inspected at least once a year. Special care
should be taken with a central water tank for
bacterial growth, especially in warm
conditions. The resultsmust be registered.
Validation: SOP and cleaning log

Is the water installation cleaned
at least once a year and are
there records of the cleaning?

Major

6

Feed

6.1

Feed storage

6.1.2

Feed should be stored according in a dry and
clean facility an otherwise according to
recommendations.

Is the feed stored in a dry and
clean facility and otherwise
according to recommendations?

Minor

6.1.3

Feed for different species should be
storedseparately.

Is the feed for different species
stored separately?

Minor

6.1.4

Stored feed should be labeled.

Is the feed labeled?

Minor

6.1.5

Medicated feed should be stored separately
and it must be labeled.

Is medicated feed labeled and
stored separately?

Major

6.1.6

Feed storage facilities should only be used
for feedunless the feed is stored in closed
containers/packing material.

Are the feed storage facilities
only used forfeed?

Minor

6.1.7

Feed storage facilities should be visually
identifiable.

Are the feed storage facilities
identifiable?

Minor

6.1.8

Feed storage should be large enough to
store one week's consumption or there
should be an agreement with a (local) feed
supplier.

Is the feed storage large
enough?

Major

6.1.9

No chemicals (pesticides, biocides, veterinary
pharmaceuticals) should be stored with the
feed.

Are chemicals stored separately
from the feed?

Critical

6.2

Feed quality

6.2.1

The feed should be safe, fit for purpose and
produced according to legislation
(Regulation 183/2005).

Is the feed safe and fit for
purpose?

Minor

6.2.2

The feed should be used according to
instructions from the producer. Use by date,
species, preparation, distribution system,
volume/animal/time
Validation: SOP, document

Is the feed used according to
instructions or
recommendations?

Minor

6.2.3

Feeding installations/tools should be well
constructed and dedicated to the type of
feed used.

Are the feeding installations
well
constructed?

Minor

6.2.4

There should be a well functioning feed
distribution
system and/or procedure.

Is there a well functioning feed
distribution system and/or
procedure?

Major

6.2.5

If the feeding tools are used for more than
one type of feed, procedures to avoid carry
over should be implemented.
Validation: SOP

Are there procedures to avoid
carry over of feed?

Major

6.2.6

Feeding installations/tools should be
inspected on performance at least once a
year. There should be records of the
inspections.
Validation: SOP, documents

inspected at least once a year?

Minor

6.2.7

Feeding installations should be cleaned and
disinfected. Records of the cleaning and
disinfection must be kept.
Validation: Visually, cleaning log

cleaned and is this recorded?

Major

6.2.8

Feed delivery documents are kept for at
least one year, until the next inspection or
the legally required period; whichever period
is the longest.

Are the feed delivery
documents available?

Minor

6.2.9

The use of medicated feed should be
registered and kept in the business
adminstration department. The start date,
end date, animal identification, pen, illness,
amount, mode of adminstration, veterinary
pharmaceuticlas.

Is the use of medicated feed
recorded?

Critical

7.

Bedding material (Reg. 1255/97 annex)

7.2

Bedding material should stored in a dry and
clean facility and otherwise according to
recommendations.

Is the bedding material stored
in a dry and clean facility and
otherwise according to
recommendations?

Major

7.3

The bedding material should be clean, dry,
non toxic and contain no moulds.

Is the bedding material clean,
dry, non toxic and with out
moulds?

Major

7.4

The bedding material should be a type of
material adequate for the species. Could be
long straw, short straw and wood shaving
(from non treated or non toxic wood),
sawdust and sand.

Is the bedding material
adequate?

Minor

7.5

Bedding material documents and dockets
should be kept in the business
administration department for at least one
year, until the next inspection or the legally
required period, whichever period is the
longest.

Are the bedding delivery
documents available?

Major

7.6

No chemicals (pesticides, biocides, veterinary
pharmaceuticals) should be stored with the
bedding material.

Are chemicals stored separately
from the bedding material?

Critical

8.

Veterinary pharmaceuticals

8.1

Storage of veterinary pharmaceuticals

8.1.1

Veterinary pharmaceuticals should be stored
according to the manufacturer´s
instructions. (Directive 2001/82 EC Title VI)
Validation: Document, visually

Are the veterinary
pharmaceuticals stored
according to instructions?

Critical

8.1.2

Veterinary pharmaceuticals should be stored
in a closed storage (cupboard, refrigerator
etc.).

Are the veterinary
pharmaceuticals stored in a
closed storage?

Major

8.1.3

Only registered pharmaceuticals must be
present
in the storage.
Validation: Document and visually

Are only registered
pharmaceuticals stored?

Critical

8.2

Use of veterinary pharmaceuticals

8.2.1

Veterinary pharmaceuticals must only be
used on prescription of the veterinarian. N/A
in some countries. Validation: Document

Are vet. pharmaceuticals used
on prescription of the
veterinarian? Only relevant
where medicating is allowed for
staff.

Critical

8.2.2

Veterinary pharmaceuticals should be used
according to manufacturer's prescription
unless specifically ordered otherwise by the
veterinarian. N/A in some countries.

Are vet. pharmaceuticals only
used according to prescription
of the manufacturer? Only
relevant where medicating is
allowed for staff.

Minor

8.2.3

Pharmaceuticals past the use before date
are not used and disposed of according to
local legislation.

Are vet. pharmaceuticals past
the use before date not used
and disposed of?

Minor

8.2.4

Every use of veterinary pharmaceuticals is
registered and records are kept in the
administration for at least 5 years.

Is the use of vet.
pharmaceuticals registered and
are the records available?

Minor

8.2.5

Non used pharmaceuticals (broken bottles,
past before use date etc.) should be
recorded.

Are non used pharmaceuticals
recorded?

Minor

8.2.6

Producer instructions of all veterinary
products should be kept in the
administration department

Are the producer instructions
for veterinary products
available?

Minor

9.

Pesticides

9.1

Pesticides must be stored separate from
feed, animals and veterinary
pharmaceuticals. Council Directive
91/14/EEC)

Are pesticides stored
separately?

Critical

9.2

Only registered pesticides must be used
Validation: Visually/records

Are only registered pesticides
used?

Critical

9.3

Pesticides must be used according to
manufacturer´s instructions.
Validation: Document, SOP

Are pesticides used according
to instructions?

Major

9.4

Product description and instruction for use
of pesticides must be saved.

Are product descriptions and
instructions
available?

Major

9.5

The purchase, use and disposal of pesticides
is registered and kept in the business
administration department for one year,
until next inspection or the legally required
period, whichever one is the longest.

Are there records of the
purchase and use
of pesticides?

Minor

10.

Biocides

10.1

C&D chemicals must be stored separate
from feed, animals and veterinary
pharmaceuticals. (Directive 98/8/EC)

Are C&D chemicals stored
separately?

Critical

10.2

Only registered biocides must be used.

Are only registered biocides
used?

Critical

10.3

Biocides must be used according to
manufacturer´s instructions.
Validation: Document, SOP

Are biocides used according to
instructions?

Critical

10.4

Product description and instruction for use
of biocides must be saved.

Are product descriptions and
instructions available?

Minor

10.5

The purchase, use and disposal of biocides is
registered and kept in the business
administration department for one year,
until next inspection or the legally required
period, whichever one is the longest.

Are there records of the
purchase and use of biocides?

Minor

11.

Waste

11.1

Manure

11.1.1

Manure should be stored separate from the
facilities containing feed, chemicals, bedding
material and pharmaceuticals. (Reg. 1255/97
Annex A4)

Is manure stored separately?

Critical

11.1.2

Manure should preferably be delivered to a
manure treatment facility. Alternatively a
procedure must be in place to ascertain
manure (incl. liquid manure) is free of
infectious diseases (holding time in relation
to diseases, reports of infectious diseases
etc.) before it is transported from the
premises. Manure should be treated
according to EU and national legislation.
Validation: Document, SOP, Contract

Is the manure delivered to a
treatment plant or is are
regulations regarding disposal
of manure respected?

Major

11.2

Waste water

11.2.1

Waste water must be stored in a separate
facility such as a tank or a comparable
installation.

Is waste water stored
separately?

Critical

11.2.2

Waste water, including water from C&D
activities, shall be transported to the local
waste water facility.
Validation: Document, contract

Is waste water transported to
the local
waste water facility?

Critical

11.2.3

If waste water is not transported to a waste
water facility it must go through a
comparable facilityat the control post.
Validation: Document showing the
technical perfomance of the facility.

Is the water treated at a facility
at the CP (only relevant if water
is not transported to waste
water facility)?

Critical

11.2.4

Infrastructure and procedures should be in
place to prevent pollution of surface water
with wastewater.
Validation: Visually, Document, SOP

Is the infrastructure as well as
procedures in place to prevent
pollution of surface water?

Minor

11.3.1

The control shall have appropriate
arrangements for the storage and disposal
of carcasses pending their removal and
destruction. Carcasses must be stored
separate from other buildings. (Directive
90/667/EEC (1))

Are carcasses stored
separately?

Critical

11.3.2

Carcasses are offered to the destruction
facility in such a way that the carcass truck
does not have to enter the premises of the
control post?
Validation: Visually, contract

Are carcasses offered to the
destruction facility without the
carcass truck having to enter
the premises?

Minor

11.3.3

The place where the carcasses are offered to
the carcass truck is paved and cleaned and
disinfected after every use.
Validation: Visually, SOP

Is the place for the carcasses
paved and cleaned after use?

Minor

11.3.4

The equipment used to handle the carcasses
must be cleaned and disinfected after every
use.
Validation: SOP, Visually

Is the equipment used for
carcasses cleaned after use?

Minor

11.4

Chemical waste

Is chemical waste stored
separately?

Major

Is general waste stored
separately?

Minor

Is the distance to the nearest
location with farm animals
more than 0,5 km?

Minor

11.3

11.4.1

11.5

11.5.1

Carcasses

Chemical waste (e.g. pharmaceuticals,
pesticides) must be stored separately and
disposed of according to local legislation.
General waste
General waste must be stored separately
and disposed of according to local
legislation.

12.

Biosecurity

12.1

The distance from the control post to the
nearest location with farm animals should
be 0,5 -1,0 km (Not applicable for existing CP
buildings)
Validation: GPS record, map

12.2

The distance from the control post to the
nearest town should be at least 3,0 km (Not
applicable for existing CP buildings)
Validation: GPS record, map

Is the distance to the nearest
town more than 3 km?

Minor

12.3

It must not be possible to enter the control
post without admission clearance from the
CP owner. (Gate, barrier)

Is there a barrier that prevents
entrance to the control post
without the admittance of the
CP owner?

Major

12.4

It must not be possible to enter the
stables/anima shelters unaccompanied by
staff of the control post.
Validation: SOP, visually

Are there procedures in place
to prevent access to the animal
housing with staff from the CP?

Major

13.1

Changing rooms separate from buildings in
which animals are kept should be available
for workers, drivers and visitors.

Are there changing rooms
available?

Minor

13.2

Clean clothing and footwear available from
the control post must be used in the facilities
where the animals are kept. (Reg. 1255/97
Annex A)
Validation: Visually.

Are the clean clothing and
footwear available?

Major

13.3

A basin with running hot and cold water,
soap, disinfectants, clean towels are
available in the changing rooms.

Is the water and soap available?

Minor

13.

Changing rooms

14.

Safety

14.1

A well kept first aid kit must be available and
regularly maintained.

Is there a first aid kit?

Critical

14.2

There should be one or more fire
extinguishers available and they should be
regularly maintained.

Are there fire extinguishers
available?

Critical

14.3

A telephone list of local medical
practitioners, hospitals, police, fire
department, veterinarian should be
available.
Validation: Document/visually

Is there a list of telephone
numbers to use in case of
emergency available?

Critical

Annex 5 hqcp check list including interpretation

Recommended

Recommended

More Related Content

Similar to Annex 5 hqcp check list including interpretation

Similar to Annex 5 hqcp check list including interpretation (20)

More from ControlPost

More from ControlPost (13)

Recently uploaded

Recently uploaded (20)

Annex 5 hqcp check list including interpretation