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Week                                     Week


                              Week
                                                                     6                                       2                                    Day

                                 8                                                                                                           EVENT
                                                                                                                                              DAY



           Week                                                                                                                                                                       Day
                                                                                                                                                                                  POST
           10                                                                                                                                                                    EVENT




                                                           1
                                                                                                                          6
Setting up your event:
                                                                          Online Event Planning Checklist
                                                                          Online Event Planning Checklist
                                                                                                                                  Follow-up post event:
 • Sign up for Event Marketing from Constant Contact.
                                                                                                                                   • For those who attended, it's even more important
 • Then, jump into your account and select “Create                                                                                 to follow-up with a post-event survey to find out if
 Your Event.” Start by including the “what, when,                                                                                  the event met, exceeded, or didn't live up to
 where and who to contact”.                                                                                                        expectations. Constant Contact offers an affordable
                                                                                                                                   Online Survey tool that’s perfect for this job.
 • Include your payment options such as PayPal™ or
 Google Checkout™.                                                                                                                 • Tweet out the survey and remember to use the
                                                                                                                                   event’s hashtag.
 • Customize your registration form. Our ready-made
 registration form collects names and email addresses                                                                              Additional idea: Take the survey feedback and create
 automatically.                                                                                                                    a summary video or blog post that highlights what
                                                                                                                                   attendees liked, learned, or even disliked. This is a
 We suggest you keep this form short, BUT use it to                                                                                chance to show that you’re listening to their
 ask relevant questions and – if you are collecting fees                                                                           feedback and will improve future events based on
 – collect your fees directly on the registration page.                                                                            what you’ve heard.




                                                                                                                   5
                                                               2
                                                                                                                           Running the event:
RSVP and promotion:
                                                                                                                              • Capture last-minute registrations at the door.
 • Create an event homepage. Your homepage should
                                                                                                                              Additional idea: Post pictures and quotes to your
 include your event’s agenda, who’s speaking, directions
                                                                                                                              social networks – so event attendees rely on you to
 and hotel recommendations.
                                                                                                                              be the “official field reporter” summarizing the
 • Create and send a personalized invitation right out of                                                                     highlights of the event.
 the event product. The email invitation should engage
 your audience to take the next step, which will be to
 register for your event.

 • Promote your homepage on Facebook, Twitter, and                                                           4
 Linkedin.
                                                                                                                   Last minute promotion:
          Twitter: Always use a hashtag (e.g. #CCevent)
          when promoting your event on Twitter.                                                                        • Send a last-minute event and social media
          Hashtags make it easier for event attendees to                                                               reminder.
          filter out “noise” and only track the
          event-related tweets. People at your event may                                                               Gently nudge everyone who hasn’t yet registered
          not know you, but tweeting with a hashtag                                                                    or declined your event with a friendly reminder.
          allows their messages to get right to you.

          Facebook: Post the event URL onto your
          Business’ Wall – letting your FB friends and fans
          know that registration is now open. This
          encourages them to spread the word.

 • Add the event widget to your personal website.
 The widget adds a calendar to your website that allows
 visitors to see what events you have coming up and lets
 them register on the spot.

                                                                                                                                   Five reasons Event Marketing works better
                                                                                                                                   for events than Email Marketing:
                                                                     3
                                                                                                                                     1. Dedicated hub to manage the entire event
     Track your progress and promote where it                                                                                           promotion, RSVP, and registration process
     matters:                                                                                                                        2. Custom email invites and dedicated event
        • Check out your registration report – see who has                                                                              homepages that re ect your brand
        actually registered and RSVP’d.                                                                                              3. Online attendee registration – and payment
        • Use the time leading up to your event to create more
                                                                                                                                        collection via PayPal™ and Google Checkout™
        excitement. If you have a big Twitter, Facebook or                                                                           4. Real-time reports on who has registered,
        LinkedIn following – make sure to mention your event                                                                            declined, paid, and more
        again. See what people are excited about learning or
        hearing; start a countdown to the event, etc. This is your                                                                   5. Built-in social media promotional tools for sites
        time to promote.                                                                                                                like Facebook, Twitter, and Linkedin




                                                                                                     ConstantContact.com/eventmarketing   © 2011 Constant Contact Inc. All rights reserved. ConstantContact.com 11-2064

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Event planning checklist

  • 1. Week Week Week 6 2 Day 8 EVENT DAY Week Day POST 10 EVENT 1 6 Setting up your event: Online Event Planning Checklist Online Event Planning Checklist Follow-up post event: • Sign up for Event Marketing from Constant Contact. • For those who attended, it's even more important • Then, jump into your account and select “Create to follow-up with a post-event survey to find out if Your Event.” Start by including the “what, when, the event met, exceeded, or didn't live up to where and who to contact”. expectations. Constant Contact offers an affordable Online Survey tool that’s perfect for this job. • Include your payment options such as PayPal™ or Google Checkout™. • Tweet out the survey and remember to use the event’s hashtag. • Customize your registration form. Our ready-made registration form collects names and email addresses Additional idea: Take the survey feedback and create automatically. a summary video or blog post that highlights what attendees liked, learned, or even disliked. This is a We suggest you keep this form short, BUT use it to chance to show that you’re listening to their ask relevant questions and – if you are collecting fees feedback and will improve future events based on – collect your fees directly on the registration page. what you’ve heard. 5 2 Running the event: RSVP and promotion: • Capture last-minute registrations at the door. • Create an event homepage. Your homepage should Additional idea: Post pictures and quotes to your include your event’s agenda, who’s speaking, directions social networks – so event attendees rely on you to and hotel recommendations. be the “official field reporter” summarizing the • Create and send a personalized invitation right out of highlights of the event. the event product. The email invitation should engage your audience to take the next step, which will be to register for your event. • Promote your homepage on Facebook, Twitter, and 4 Linkedin. Last minute promotion: Twitter: Always use a hashtag (e.g. #CCevent) when promoting your event on Twitter. • Send a last-minute event and social media Hashtags make it easier for event attendees to reminder. filter out “noise” and only track the event-related tweets. People at your event may Gently nudge everyone who hasn’t yet registered not know you, but tweeting with a hashtag or declined your event with a friendly reminder. allows their messages to get right to you. Facebook: Post the event URL onto your Business’ Wall – letting your FB friends and fans know that registration is now open. This encourages them to spread the word. • Add the event widget to your personal website. The widget adds a calendar to your website that allows visitors to see what events you have coming up and lets them register on the spot. Five reasons Event Marketing works better for events than Email Marketing: 3 1. Dedicated hub to manage the entire event Track your progress and promote where it promotion, RSVP, and registration process matters: 2. Custom email invites and dedicated event • Check out your registration report – see who has homepages that re ect your brand actually registered and RSVP’d. 3. Online attendee registration – and payment • Use the time leading up to your event to create more collection via PayPal™ and Google Checkout™ excitement. If you have a big Twitter, Facebook or 4. Real-time reports on who has registered, LinkedIn following – make sure to mention your event declined, paid, and more again. See what people are excited about learning or hearing; start a countdown to the event, etc. This is your 5. Built-in social media promotional tools for sites time to promote. like Facebook, Twitter, and Linkedin ConstantContact.com/eventmarketing © 2011 Constant Contact Inc. All rights reserved. ConstantContact.com 11-2064