Existing Police Building Renovation

1. CURRENT POLICE HEADQUARTERS RENOVATION AND
RELOCATION OF CITY DEPARTMENTS
MONDAY, OCTOBER 8, 2018

2. OVERVIEW OF PRESENTATION
 Overview
 Department space needs review
 Relocation of several city departments
 Schedule
 Renovation of the current Police Headquarters

3. OVERVIEW
 The new police headquarters project will be substantially complete on February 28, 2020
 Current police headquarters:
 Offers a large space for other city departments to occupy
 renovations to accommodate other departments
 deferred maintenance
 PGAL did a space needs study and layout of space
 Provided several options
 City Staff met and discussed options
 consideration of new City Hall building space

4. SPACE NEEDS
 Result of study and discussions
 Goal of 3 departments to be housed in the current police headquarters
 Community Service, Fire Administration and Facility Maintenance
 Met with each of the three department directors (or staff)
 They presented their space needs and requests
 Determination that only 2 departments would fit in the space based on their needs
 Facility Maintenance could not be accommodated in the space without major renovation and costs exceeding the budget
 Adequate space for equipment and material storage not available - additions to the building would be needed
 Community Services and Fire Administration will move into the building
 Space meets all of their needs
 1207 Texas Ave – Tear down existing structure
 Facility Maintenance will request the funding for a metal storage / shop building to facilitate the storage of equipment
and materials, and provide shop space for the maintenance team
 Approximate cost estimate of $1.5-1.7M
 Facility Maintenance will move into current Fire Administration

5. SPACE NEEDS – LEVEL 1 – PROPOSED LAYOUT

6. SPACE NEEDS – LEVEL 2 – PROPOSED LAYOUT

7. SPACE NEEDS AND BENEFITS
 Allows Community Services to move out of lease space at 511 University Drive
 Savings is over $10,000 / month
 Allows for growth / additional staff
 A City facility is more recognizable to community partners and visitors than a lease space
 Relocation of Fire Administration allows:
 Expanded room based on current call volume and projections and growth of city
 Room for staff, supplies and equipment to effectively support operations
 Community Risk Reduction
 Currently this team works out of a 250 sq. ft office and a storage closet, with 3 people working in this space
 Additional storage is a trailer in the parking lot
 Logistics / Quarter Master
 Centralized location and ability to accurately track physical property and consumable items
 Space to allow fire department training division to provide new and refresher Fire and EMS training courses
 Space for executive management team to have meetings – currently 1 conference room shared between all divisions
 Facility Maintenance into one dedicated space
 Metal storage / shop building to facilitate the storage of equipment and materials, and provide shop space for the
maintenance team

8. SEQUENCE OF EVENTS
 Complete New Police Headquarters
 Move Police Department
 Renovate and repair current Police Headquarters
 Move Community Services and Fire Administration into this space
 Build new City Hall / tear down current City Hall and 1207 Texas Ave (current location of HR and Facility
Maint.)
 1207 Texas Ave
 Facility Maintenance requests new shop and storage – metal building (project is unfunded at this time)
 Human Resources moves into new City Hall
 Facility Maintenance moves into current Fire Administration

9. SCHEDULE
Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21
New Police HQ
Renovate Current Police HQ
New City Hall
Tear Down 1207 Tx Ave (Facility Maint.)
Move Comm. Serv. and Fire Admin. to
current Police HQ
Move Facility Maint to old Fire Admin
New Facility Maint Shop – Construction -
time and duration unknown

10. RENOVATION OF CURRENT POLICE HEADQUARTERS
 Budget - $5,000,000
 Deferred Maintenance
 Roof
 HVAC
 Boiler
 Elevator
 Renovation of space for Community Service and Fire Administration
 Level 1 – modifications to layout and finishes
 Level 2 – layout remains with minor improvements

11. RECOMMENDATIONS
 Approve the plan to
relocate all City
Departments, as laid out in
this presentation, and
move forward with the
process of renovating the
current Police
Headquarters.