Andrew Welch (speaker), Lisa McDonald (speaker), Teri Koch (speaker)

1. ADDING PDA FOR PRINT?
Consider Your Options for Implementation
Teri Koch – Head, Collection Development, Drake University
Andrew Welch – Librarian for Discovery Services & Technology,
Drake University
Lisa McDonald – Account Manager, Ingram-Coutts

2. AGENDA
1.
SET UP QUESTIONS & DECISIONS
2.
DRAKE UNIVERSITY BACKGROUND
3.
4.
IMPLEMENTATION – PILOT
DEVELOPMENT (OVERVIEW)
IMPLEMENTATION – TECHNICAL
CONSIDERATIONS
5.
PROJECT EXPERIENCE/RESULTS
6.
PROJECT METRICS
7.
FUTURE CONSIDERATIONS

3. SET UP QUESTIONS AND DECISIONS
Why Print PDA?
 Which areas should be moved to PDA?
 How long does it take to receive a book? Will it take
―too long?‖ How can we set reasonable
expectations?
 What will it look like in our OPAC?
 Will this add work for our patrons and library staff?


4. SET UP QUESTIONS AND DECISIONS

Real time stock check
Program for this = good idea of timing
 Leave out = use a placeholder for timing


Form for patron
Ask lots of questions for follow up
 Keep it simple or even leave out


Mediated or Unmediated
Requests directed to acquisitions
 Or go straight to vendor


5. DRAKE UNIVERSITY – DES MOINES, IOWA
Largest private academic
library in Iowa
 Around 5,000 FTE students
 Colleges/Schools:
--Arts & Sciences
--Business (MBA, MPA)
--Education (EdD)
--Journalism
--Law (JD)
--Pharmacy (PharmD)


6. COWLES LIBRARY
12 Librarians; 10 Staff
 Librarians have faculty
rank & status
 400,000 book volumes
 2,378 PDA print books
 19,000 subscribed to or
owned electronic books
 173,000 PDA e-books
 Current acquisitions
budget=$1,498,000


7. DRAKE UNIVERSITY PDA BACKGROUND
History of e-book PDA
with EBL—since 2009
 Program has been
successful


8. WHY EXPAND ELECTRONIC PDA TO INCLUDE
PRINT?

Some same reasons as for ebook PDA:
Greater depth, breadth of titles available for patrons
 More effective use of financial resources
 Buy what patrons need when they need it

Some titles not available in electronic format, or not
available for a long time.
 Some titles are exorbitantly expensive in an eformat (which our price limiters would exclude), but
are more reasonably priced in print
 We wanted to include these materials in our PDA
offerings.


9. PROJECT IMPLEMENTATION
Pilot Development, Budgeting, Vendor
Selection, Profile Development

10. PILOT DEVELOPMENT
Four professional programs
 Business, Journalism, Pharmacy,
Education
 Strong Liaison support
 Budget reallocation from dedicated
monograph line to PDA
 Pilot began in April 2012 with soft roll-out
 Pilot ran through August 2013


11. VENDOR SELECTION: CONSIDERATIONS
Ability to integrate formats without
duplication
 Technical considerations
 Real-time stock availability


12. PROFILE DEVELOPMENT
Librarian & teaching faculty roles
 Selection of format
 Delay in electronic publication
 Costs
 How far back to go (we did current
and previous year)


13. PROJECT IMPLEMENTATION
Technical Considerations

14. DRAKE ONLINE ENVIRONMENT

15. New ILS Locations
Custom catalog link
Web form
Script to interact with API
http://www.flickr.com/photos/horiavarlan/4273168957/

16. =020 $a9781433113666 (pbk.) :$c38.95 USD
=020 $a143311366x (pbk)
=020 $a9781433113673 (cloth)
=020 $a1433113678 (cloth)
=020 $a9781453909065 (ebk)
=040 $aDLC$cDLC$dDLC
=042 $apcc
=050 $aOn Demand
=082 00$a302.23$223
=245 00$aLost in media :$bthe ethics of everyday life /$c[edited by] Ben Frymer, Tony
Kashani.
=260 $aNew York :$bP. Lang,$cc2012.
=300 $a228 p.
=490 0$aMinding the media,$x2151-2949 ;$vv. 7
=504 $aIncludes bibliographical references and index.
=650 0$aMass media$xMoral and ethical aspects.
=650 0$aSocial media$xMoral and ethical aspects.
=700 1$aFrymer, Benjamin.
=700 1$aKashani, Tony.
=856 40$uhttp://cowles-proxy.drake.edu/login?url=http://library.drake.edu/requestbook?isbn=9781433113666&title=Lost in media&fund=JOURN$zRequest this Book

17. Catalog Search Results
Request this Book
http://library.drake.edu/request-book?isbn=<ISBN>&title=<title>&fund=<fund_code>

18. Catalog Detail Page

19. “Request this book” – In Stock

20. “Request this book” – Not In Stock

21. PROJECT EXPERIENCE/RESULTS

22. HOW MANY PDA RECORDS DID PROFILE
GENERATE: BY THE NUMBERS
Four subject areas:
Business, Journalism, Psychology,
Education
 Ebook records: 1,031
 Print records: 2,378
 Total Ingram Coutts PDA records
= 3,409


23. SO, 18 MONTHS LATER, HOW MUCH ACTIVITY DID
THE PDA RECORDS GENERATE?
Subject area/Format
Business Print
# of titles
Avg. $
Total $
13
$30.31
$392.78
Business Electronic
5
$56.76
$283.78
Education Print
7
$31.59
$183.99
14
$30.67
$429.42
Journalism Print
2
$35.87
$71.74
Journalism Electronic
2
$65.90
$131.80
Pharmacy Print
1
$42.65
$42.65
Pharmacy Electronic
6
$83.63
$501.78
50
$41.59
$2,037.94
Education Electronic
TOTALS

24. FORM VISITS THAT DID NOT REQUEST A
PURCHASE
# of titles
Avg. cost*
Total cost*
Business
11
$30.21
$332.31
Education
37
$31.59
$1,168.83
Journalism
8
$35.87
$286.96
Pharmacy
21
$42.65
$938.30
Totals*
78
$34.85
$2,683.75
*potential cost, not actual expenditure

25. PROJECT METRICS & FUTURE
CONSIDERATIONS

26. PILOT PROJECT: SUCCESS, FAILURE, OR
MIXTURE?
Success: Library & Teaching Faculty choose
parameters for PDA inclusion; librarians still have
role in Collection Development
 Success: Wider variety of books made available to
patrons at point of need
 Success: Didn’t spend money on unused materials.
More efficient use of acquisitions $
 Mixed bag/Failure: Not enough titles available in
the catalog for patrons to discover


27. POST PILOT: FISH OR CUT BAIT?

28. WHERE DO WE GO FROM HERE?
We’ve just expanded the subjects covered to
include ALL subjects taught at Drake
 We used existing ―slip‖ profiles with another vendor
as a starting point
 We also refined the existing ―pilot profiles‖ to open
them up. Conclusion: we “over-engineered” the
profiling process initially.
 Makes sense to let patrons decide on the ―slip‖
titles since there was something about them that
was not a ―dead ringer‖ for purchase


29. FUTURE CONSIDERATIONS
EBL records. When/how will they ―play nice‖ with
Ingram Coutts PDA records? TBD: Potential
―filtering‖ of EBL records through the profiles in
2014
 Overall Collection Development approach.
 Do librarians still develop a print collection in a
―just-in-time‖ PDA world?
 We would like to still develop a librarian & faculty
selected CORE print monograph collection. What
does that look like? How much is budgeted for
PDA vs. non-PDA monographs?
 Weeding of PDA records. What is the magic
number for TOO MANY?


30. QUESTIONS?

31. CONTACT INFORMATION
Teri Koch
teri.koch@drake.edu
Andrew Welch
andrew.welch@drake.edu
Lisa McDonald
lisa.mcdonald@ingramcontent.com