Resources from Business Victoria's seminar on how to get the right staff for your business.

1. UNCLASSIFIED
UNCLASSIFIED

2. UNCLASSIFIED
UNCLASSIFIED
Introductions
Name
Position
Business
Do you currently employ any staff?
What do you hope to get out of this session?

3. UNCLASSIFIED
UNCLASSIFIED
Workshop Overview
Deciding to recruit
Legal and compliance obligations
Establishing a workforce or staff plan
Identifying critical job requirements
Selection and making the offer

4. UNCLASSIFIED
UNCLASSIFIED
Deciding to Recruit
Things to consider:
Do I really need to recruit now?
What kind of staff do I need?
How will I employ them?
Do I have a recruitment plan?

5. UNCLASSIFIED
UNCLASSIFIED
Best Practice Recruiting
Identify
Vacancy
Job
Analysis
Source
Candidates
Process
Applicants
Selection Offer
Induction
• Is recruitment
necessary?
• Authority
• Understand
Role
• Identify
requirements
• Develop PD
• Develop
Person Spec.
• Sourcing
• Advertising
• Assessment
• Short List
• Testing
• Interviews
• References
• Offer
• Contract
• On Boarding
Page 2

6. UNCLASSIFIED
UNCLASSIFIED
Before Recruiting
Human Resource
Policies and
Procedures
Equal opportunity
Discrimination
What you need to
consider:

7. UNCLASSIFIED
UNCLASSIFIED
Employer Responsibilities and Issues
What you need to consider:
Your legal obligations
Taxation
Workcover
Awards
Employee entitlements
Workplace agreements
Superannuation
Employment conditions
Employment
agreements
Employment contracts
Workplace Safety

8. UNCLASSIFIED
UNCLASSIFIED
Staff Planning
Forecasting
PlanningImplementing
Feedback
Staff
Planning
Model
Analysis
Page 5

9. UNCLASSIFIED
UNCLASSIFIED
Position Description Analysis
Analyse and understand the job
Summarise the duties
Determine critical duties
Identify competencies required
Must have competencies vs. training on job
Drawbacks or problem areas
Key Selection Criteria
Develop interview questions
Page 11

10. UNCLASSIFIED
UNCLASSIFIED
Advertising the Position
How to source applicants
When to advertise
Where to advertise
What to include in the advertisement
Standing out from the crowd
Speaking to potential applicants
Page 13

11. UNCLASSIFIED
UNCLASSIFIED
Critique This Ad
Senior Administrator with PA duties
St Kilda Road, CBD
50K + super
Love typing??
Join an international corporation in their Melbourne Head Office. Located on
St Kilda Road you will be assisting two senior associates and working
alongside a great team of PAs assisting the organisation. Your days will be
busy with many deadlines along with the responsibility of liaising with high-
end clients and organising diary and travel meetings. You will also need to
posses strong secretarial and administrative skills in Microsoft Word, Excel
and typing (60wpm), with the ability to prioritise your day. To be successful
in this role you will have attention to detail and a high level of confidentiality
of all correspondence. Your previous Personal Assistant experience, sharp
appearance along with a sense of humour and friendly demeanor will ensure
your success in this role.

12. UNCLASSIFIED
UNCLASSIFIED
Interview Questions
Credential
“What degrees do you hold?”
Technical/Skills
“How do you assign milestones to tasks using PMBK?”
Experience
“What were your duties in that job?”
Opinion (Theoretical)
“What do you consider to be an ideal work environment?”
Situational Questions
“What would you do if a team member operated machinery without using
the prescribed safety codes?
Page 18

13. UNCLASSIFIED
UNCLASSIFIED
Things to Consider at Interview
Structure
Consistency
Equal Opportunity
Discrimination
Types of Questions
Language

14. UNCLASSIFIED
UNCLASSIFIED
Selecting the Best Candidate
Who is best for the job
Reference checks
Speaking to referees
Page 20

15. UNCLASSIFIED
UNCLASSIFIED
Making the Offer & Bringing Onboard
Contacting applicants
Letter and offer of employment
Employee contracts
Introduction to workplace
Induction
Page 20

16. UNCLASSIFIED
UNCLASSIFIED
Small Business Mentoring Service
Business mentors help you to identify a clear direction for you
and your business.
Business mentors can also advise you on how to:
conduct market research
price and/or cost your products or services
develop an effective marketing strategy
use other business management tools
To arrange a session with a business mentor go to:
www.sbms.org.au

17. UNCLASSIFIED
UNCLASSIFIED
Questions?
Thank you for attending
Visit
business.vic.gov.au/events
for more workshop information