TAKE CONTROL
LET YOUR INFORMATION FLOW
YOU
NEEDTO COLLABORATEAND
SHARE INFORMATION MORE
EFFECTIVELY
WE
ENSURE INFORMATION IS
AVAILABLE AND USABLE BY
ANYONE,AT ANYTIME, ON ANY
DEVICE

TAKE CONTROL
LET YOUR INFORMATION FLOW
Organisations that have paper or information intensive processes are
faced with managing an ever-increasing document workload whether
that’s emails, word documents, web content, instant messages or even
video, stored in a variety of repositories, are actively looking for ways to
effectively capture, manage, deliver and store content.
Looking for a more streamlined approach to information
management?
Need to collaborate and share information more effectively?
Want to control costs and improve operational efficiency?
Searching for different ways to secure and de-risk your information
management practices?
Looking to improve your customer experience and employee
engagement?
If the answer is yes to any of these questions then come and talk to our
experts in the design, development and implementation of innovative
information and business process management solutions.
TRANSFORM YOUR
INFORMATION FLOW
AND STREAMLINE YOUR
BUSINESS PROCESSES
Sometimes known as Enterprise Content Management (ECM),
Document Management Systems (DMS) or more simply content or
information management, whatever the terminology, we specialise
in helping organisations transform their document, data and content
management, we ensure that documents (of almost any format) are
captured, managed and stored so they can be accessed quickly and
simply whenever and wherever they are needed.
WHY KONICA MINOLTA?
At Konica Minolta, we are committed to innovation and excellence. Our
guiding ethos is ‘Giving shape to ideas’ and we help our customers
to realise their ambitions and transform their business operations
to become as efficient, effective and profitable as possible. Our
pioneering technologies, practical expertise and dynamic partnership
approach enable us to work collaboratively with our customers to
implement lasting and transformative change that delivers real results.
DID YOU KNOW?
According to research experts IDC, knowledge workers spend an
average of 7.4 hours per week searching for data..
£15
PER ANNUM
(BASED ON 47 WEEKS)
COSTS OF
50 EMPLOYEES
HOURS
PER
WEEK
PER
HOUR
SALARY 370
COSTS OF
£5,550
PER WEEK
7.4HOURS A WEEK
£260,850

TAKE CONTROL
LET YOUR INFORMATION FLOW
INFORMATION MANAGEMENT SOLUTIONS
FROM KONICA MINOLTA WILL SAVE YOU
TIME AND MONEY AND ENSURE YOU STAY
COMPETITIVE IN TODAY’S FAST MOVING
MARKET ENVIRONMENT.
A well-defined enterprise level content management strategy covers
the entire ‘information’ lifecycle from initial creation or capture through
to digitisation and storage. But the most important aspect of any
strategy is ensuring that the information is quick and easy to access. It
needs to be in the right place and in the right format so your business
can operate seamlessly, intuitively and flexibly to make the most of
your time, effort and skills. A well-defined strategy can give benefits
across your business not only departmentally but across your entire
organisation.
INVOICE PROCESSING
Structured digital capturing of all incoming invoices.
Faster invoice approval with electronic processes.
Safe and transparent – thanks to access control, documented
approval processes and revision-safe archiving.
Regular cost-savings with the deduction of cash discounts.
Seamless integration into existing ERP systems.
CONTRACT MANAGEMENT
Enhanced transparency due to central contract administration.
Cost savings from fast searches.
No missed deadlines thanks to automatic reminders.
Maximised data security with revision-safe archiving and
documented approval processes.
Seamless integration into existing CRM / ERP systems.
HR ONBOARDING
Improves onboarding with centralized information management.
Increases staff accountability with departmental checklists.
Enhances employee service by increasing efficiency and accuracy.
EMAIL MANAGEMENT
Time savings and enhanced efficiency in the processing of e-mails.
Automatic classification and rule-based archiving of all content.
Traceable documentation of all processes.
Revision-safe archiving of all e-mails and attachments.
Automated data transfer to other application, individually extendable
thanks to modular structure.
RECORDS MANAGEMENT
Enables complete life cycle management from document creation to
declaration through final disposition.
Improves consistency and precision by managing multiple
documents as a single record.
Automatically declares documents as records using embedded,
rules‐based conditions.
Ensures timely disposal of qualified records automatically or after
required approval.
Minimizes legal risks associated with accumulation of expired
records.
Manages all electronic records within one interface.
ENTERPRISE SEARCH
Increased productivity and time savings.
No user training required – anyone can operate a search engine!
Single point of access – log-in just once to search simultaneously
across different data repositories.
Total visibility – Full text OCR technology lets you search for actual
content inside each file.
No system change required.
Fast deployment and fast ROI – this software can be deployed in
very short time and reduces time spent for lengthy searches from
day one.
SYSTEM INTEGRATION
A solution that works alongside your existing ERP solution.
Linking paper documents to your back office systems.
Quick and easy searching for document directly from your ERP
solution.
Interrogation of ERP solution to build better workflows.

TAKE CONTROL
LET YOUR INFORMATION FLOW
GETTING STARTED
DESIGN - IMPLEMENT - TRAIN
Getting started with Konica Minolta’s information management
solutions is simple. Our tried and tested ‘steps to success’ approach
and change management processes ensure that we gather all
requirements before defining and deploying the right solution for
you. Once implemented, Konica Minolta experts fully train staff and
managers to ensure you have everything you need to be confident and
successful.
RAPID ‘GO LIVE’ TIMESCALES
Experience shows that our solutions can go live rapidly following
the decision to purchase, including all installation, configuration and
training. What’s more, we can discuss the best way of managing
the back file of legacy data and documents to ensure you achieve
maximum value from them as quickly as possible. So you can
move with pace and assurance to implement a world-class content
management solution.
SOLUTIONS FOR ALL DEPARTMENTS
INFORMATION TECHNOLOGY
PRODUCT MANAGEMENT
PROCUREMENT
HUMAN RESOURCES
SALES
FINANCE MARKETING
SUPPORT

TAKE CONTROL
LET YOUR INFORMATION FLOW
IMPROVE CUSTOMER SERVICE
Reduces time spent searching in multiple locations for documents
and waiting for files to be retrieved and delivered.
Allows customers to complete forms and make requests online.
Provides online real-time visibility into status of requests,
transactions and orders.
REDUCE OPERATING COSTS
Eliminates the costs of printing, shipping and storing paper (both
internally and externally) because content is captured electronically.
Improves productivity by providing instant access to content and
processes from anywhere, even a mobile device.
Speeds up processes by automating predictable decisions and
providing useful tools to manage all the surrounding tasks, activities
and case work, allowing you to increase productivity without increasing
staff.
MINIMISE BUSINESS RISK
Allows easy enforcement of your security policies and tracks access
and activities.
Facilitates reporting and auditing on the information you do and don’t
have.
Automates your retention and records management requirements.
OTHER BENEFITS OF AN ECM SOLUTION
Advanced reporting helps track documents status.
Assured and highly secure access to all information.
Solutions that are fully scalable and evolve as your business grows.
Electronic documents are stored, reducing the amount of print and
paper usage, lowering CO2
levels.
WHY CHOOSE AN INFORMATION
MANAGEMENT SOLUTION FROM
KONICA MINOLTA?
Manage and use all information securely and in
real time
Encourage employee collaboration and creativity
Reduce errors, ensure consistency and accuracy
Create, share and store information faster
Fast one-click retrieval of content
Digitised, automated & reliable document
management processes
Automate and streamline manually intensive
processes
Eliminate information silos
Capture and organise all documents and
information in a unified system
Reduce paper consumption and lower CO2
footprint
KONICA
MINOLTA
INFORMATION
MANAGEMENT
SOLUTIONS

TAKE CONTROL
LET YOUR INFORMATION FLOW
WORKPLACES ARE CHANGING - IS YOURS?
Please join us to explore creative ideas to transform your business and
bring your vision of the digital office of the future, closer to reality.
Innovation at Konica Minolta is wholly client centric and has played a
key part in helping more than 6,000 customers worldwide to future-
proof their business, improve efficiency, increase productivity and
achieve tangible savings.
Collaboration and co-innovation is our approach to creating innovative
business breakthroughs, giving shape to ideas and launching new
offerings that deliver real business transformation.
Contact us to find out how we can help you to build the digital
workplace of the future…enquire about the Konica Minolta CXO
programme. Alternatively, come and visit one of our showrooms or
the Business Innovation Centre and see our solutions in action in our
‘office of the future’.
INTERESTED?

Call Konica Minolta now to find out how to
transform your information flow and streamline
your business processes.
PLEASE CONTACT US AT:
ecm.konicaminolta.co.uk
0800 833 864
Konica Minolta Business Solutions Miles Gray Road Basildon Essex SS14 3AR 0800 833864 info@konicaminolta.co.uk www.konicaminolta.co.uk
@konicaminoltagb facebook.com/KonicaMinoltaBusinessSolutionsUKLtd linkedin.com/company/konica-minolta-business-solutions-uk-ltd