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Effective Time Management Techniques to Teach Your Employees

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Effective Time Management Techniques to Teach Your Employees

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It frequently feels like our work week manages us. The reality of effective time management isn’t to try and squeeze more and more productive minutes out of every day, but to find ways to focus energy and effort into those hours we allocate to work.

In today’s complex world, we have more and more distractions and demands on our time, so it’s extremely important to master techniques of time management to make the most of a resource that is not renewable, never repeats and is limited each day.

In this webinar we’ll provide effective time management techniques for yourself and your employees.

It frequently feels like our work week manages us. The reality of effective time management isn’t to try and squeeze more and more productive minutes out of every day, but to find ways to focus energy and effort into those hours we allocate to work.

In today’s complex world, we have more and more distractions and demands on our time, so it’s extremely important to master techniques of time management to make the most of a resource that is not renewable, never repeats and is limited each day.

In this webinar we’ll provide effective time management techniques for yourself and your employees.

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Effective Time Management Techniques to Teach Your Employees

  1. 1. BizLibrary helps organizations succeed by improving the way employees learn. www.bizlibrary.com/free-trial
  2. 2. What we hope you’ll take-away: Time Management might be an oxymoron, however we can make smarter choices to gain productivity. Some ideas you can implement right away to get more productive time out of your already busy day.
  3. 3. Time Management The ability to use one’s time effectively and productively. Our focus is “time management” in a work context.
  4. 4. There is no time management, only choice management. Kevin Eikenberry
  5. 5. Multi-Tasking
  6. 6. The term Information Overload was first coined in 1970 by Alvin Toffler, American sociologist, futurologist and author of the book Future Shock.
  7. 7. If he only knew…
  8. 8. Stress. Good or Bad?
  9. 9. A life without stress can sometimes be a life without significance. But how you interpret the body’s response makes all the difference. A lot of new research shows that it’s possible to develop your self-awareness to the extent that you can approach something in a positive way, that for another person would be negatively stressful. Another person might feel flooded or overwhelmed, but you can develop a way to approach the data in a constructive manner. Source: Dan Siegel, Author of Brainstorm: The Power And Purpose Of The Teenage Brain, featured in the article, Data Overload and the Myth of Multi-Tasking
  10. 10. Can we keep up?
  11. 11. Time Challenges Meetings Email Do more with less Work/life balance Work or learn
  12. 12. Meetings Stand up and get moving! À
  13. 13. Email OMG my inbox!
  14. 14. Doing more with less You’ve heard it… over and over and over and over and over and over and over and over and over and over and over and over and over.
  15. 15. Work / Life Balance Constant adjustments based on what balance looks like to you. …
  16. 16. Work or Learn “Work is learning and learning is the work.” - Harold Jarche ë
  17. 17. Micro-Learning Is it really learning? Well – yes . . . in every essential way. 1. No cognitive overload 2. Observation = mastery/learning 3. Easy to spaced intervals between videos 4. Target content that is important to learner 5. Interleaving (hugely increases learning) by using multiple styles 6. Testing (forced recall) helps increase mastery
  18. 18. PLANNING AHEAD Keys to Time Management UNPLUG COMMUNICATION DECISION MAKING EMBRACE BREAKS MINIMIZE DISTRACTIONS SELF-AWARENESS
  19. 19. Plan for the next day, before leaving work. • You have a sense of what to expect tomorrow. • You sleep better without thinking about work. • It helps you to compartmentalize work and home. • You wake with a purpose, a sense of the day. You are less reactive. • You will know if you made realistic plans for the day. • You avoid the decision dilemma. These are the time gaps when you ask yourself, ”What should I do next?” • You have a clear focus, which reduces your stress level. • You enjoy family time more. You are present and focused. Planning Ahead SOURCE: Laura Stack, Time Management: How to Control Your Day in an Uncontrollable Workplace
  20. 20. Unplug
  21. 21. Communication Strategies 1. Understand communication preferences 2. Use the right channel based on priority 3. Be conscientious of the audience 4. Know who needs and wants to know
  22. 22. Decision Making 1. Prioritizing 2. Overcoming analysis paralysis 3. Act now, adjust later
  23. 23. Urgent Not Important Urgent Important Not Urgent Not Important Not Urgent Important Steven Covey’s Time Management Grid
  24. 24. Activity Plan Activity Review Strategic Initiative or Business Impact Project / Task Name Task Description % Time Comments Activity Completed Yes / No If No, % Complete Planning and Scheduling
  25. 25. 11 minutes
  26. 26. Minimize Distractions 1. Limit technology interruptions 2. Organize workspace 3. Self-management skills
  27. 27. Embrace Breaks and Energize 1. Human physiology is wired for breaks . . . bursts of energy and time to recharge 2. Breaks = improved productivity 3. Mental and physical breaks are both needed
  28. 28. IT’S 3 P.M. ON A WORKDAY... How do you beat the slump? According to a recent University of Michigan study, the most common strategies are checking email, switching tasks, or making a to-do list. However, none of these tactics actually improved employees' sense of energy. What did: learning something new. "The more actively you can engage your brain, the more alerting an activity is going to be," says John Caldwell, Ph.D., a fatigue management specialist and former NASA researcher. "You can actually overcome a good bit of sleep pressure just by engaging in something interesting." So brush up on your Excel skills, for example, or watch a short video. Login at www.companycollege.com/YOURURL
  29. 29. Develop Self Awareness What motivates me? Why? What does not motivate me? Why? What do I need personally and professionally now?
  30. 30. Key Take-Aways Time is finite. We can’t really manage it. Instead we need to focus on our choices and mindset. Key techniques you can use and teach your employee to improve time management: planning ahead, unplug, communication, decision making, embrace breaks, minimize distractions, develop self awareness
  31. 31. Planning and Scheduling for Results Insights and Strategies Video Series Jan Durrans shares her strategies for being organized and achieving results in several key ways, including: committing to a regular written plan, chunking down projects, regular review and accountability, discipline and mindset for success and more!
  32. 32. Best Practices, Skills and Tools Time Management Video Series Managing the Time of Your Life Part I Managing the Time of Your Life Part II Planning Your Week Prioritize Your Tasks Creating Extra Time Working More Efficiently Getting Organized Stop Procrastinating
  33. 33. Try out these video lessons and more! Let us know through the poll if you’d like a free trial of BizLibrary’s online course collection. www.bizlibrary.com/free-trial

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