1. GIS Office
Project Management Framework
Update
Thursday 30 August 2012
Knet: 6943499

2. Background
GIS Office Business Plan (June 2012)
• Six Priority Areas for Action:
1. Develop the GIS Office intranet presence
2. Replace PLB and PLB+
3. Introduce Structured Methodologies
4. Improve map-enabled solutions on internet
5. Maintain lead in GIS across government
6. Develop business driven GIS-driven solutions
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3. Why structured methodologies?
 Deliver projects that meet agreed specifications for:
• Scope
• Timing
• Cost
• Quality
and result in satisfied clients!
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4. Benefits to GIS Office and DPTI
• Builds high quality client relationships
• Improves efficiency and control of GISO resources
• Assists alignment of spatial technology to business
• Upskills GISO staff in industry best practice
• Promotes professional reputation of GISO
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Project Management Framework

5. Project Management Framework
• DPTI Project Management policies and principles
• PRINCE2 principles
• Software development methodologies
• Draft prepared by Bert Bruijn
• Circulated to all GISO staff last week
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6. 4 Project Phases
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Initiation
Planning
Handover
Implementation
Summary of business case, scope and costs
Defines how project will be managed
Software design, build and test
Go-live

7. Key elements
• Roles – Sponsor, Project Manager, Senior User
• Scope – User Requirements and exclusions
• Business impact – Change management, Training
• Quality control – Issue and Risk management
• Project schedule – Resources, costs and timing
Project Plan is signed off by Sponsor at end of Phase
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Planning

8. Development options
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Implementation
or Waterfall?Agile?

9. Key elements
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• Change control - Issues log, scope creep
• Project progress reporting
- Tracking of resource usage / hours worked
- Deliverables completed
• User acceptance testing
Implementation

10. Documentation scope
• Sufficient for clear definition of system
• Templates available for each component
• Abbreviated version for Minor Projects (<$10,000)
- One page summary plus user requirements
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11. Documentation options
• Knet
• Confluence
• JIRA
• Sharepoint
• MEGA
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12. 9/10/2015
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GIS Office
Project Management Framework
Update End
3 minutes to discuss key issues with neighbour
and report back