3. Here at Heartland, we’re all about your success. Our
comprehensive suite of payroll and human resource-related
solutions will help you achieve it by ensuring that your
employees are paid right, and your chances of costly litigation
and regulatory audits are reduced. And, it’s all backed by our
exceptional service and three-year price guarantee.
Benefits:
Three-Year Price Lock – Stop payroll processing cost creep.
Lock in our competitive, easy-to-understand fee structure
for the services you need with the industry’s only three-year
price guarantee.
Built to Order – Based on our PlusOne Payroll application,
you can customize a package of HR support services that
will meet your needs today – and as your business grows.
Service from the Heartland – When you call for service or
support, payroll and human resources specialists in one of
our U.S.-based service centers will be ready to make sure
you get the help you need.
PAYROLL Solutions
Why Heartland Payroll Solutions?
Heartland Payroll Solutions Work for
You, So You Can Run Your Business.
4. SM
PAYROLL Solutions
PlusOne Payroll
We Pay Your Employees,
You Pay Attention to Your Customers
Designed for employers who need to outsource their payroll
processing cost effectively, but insist on a personalized,
professional level of service, PlusOne Payroll is fully
customizable and backed by a dedicated team of payroll
specialists. And, since our solution is 100% web-based, you
can keep tabs on what’s going on anytime, anywhere.
Benefits:
Simple and Powerful – Capabilities and service usually
reserved for big employers, but with the simplicity you
need to get your people paid accurately, on time and
with minimal effort.
Outside the Box (Not out of a box) – You can define
data fields and reports to customize the payroll
application to suit your business.
5. This fully integrated solution provides HR support, resources
and alerts, along with an employee information center – all
fully customizable and integrated with our powerful PlusOne
application. With HR specialists a phone call away and optional
on-demand services there when you need them, managing
your team will be fun again.
Benefits:
My HR Support Center – Get customizable documents
for hiring, managing and paying employees, plus alerts
and advice to keep you up to date on laws, regulations
and court decisions that could impact your business.
My Employee Files – Replace the need for paper files
with our built-in electronic employee file system.
Our Info Center – Give your employees secure access to
pay records, messages, schedules, policies, job-related
websites and more online.
Business Partner Reporting Center – Secure access to the
information your CPA, insurance broker, financial advisor
and benefits administrator need to provide you with
efficient, cost-effective services.
PAYROLL Solutions
PlusTeam Payroll
Take Control of Employment-Related
Functions, And Take a Load Off Your Back.
6. Our offering of optional modules allows you to select only what
you need now – adding additional services as your needs grow.
Benefits:
My HR On-Demand – Virtually outsource many HR
functions to certified professionals who will develop
your employee handbook and provide guidance and
assistance when you need it.
My 401K Pay – Move payroll deductions into your
employees’ 401(k) accounts automatically and on time,
and provide your accountant and plan administrator
with the data they need.
My GL Connection – Save time and avoid costly errors
by generating a balanced GL export compatible with
your accounting software every pay period.
My Restaurant POS Connection – Import validated
employee departments, hours and tips directly from
your POS system into your payroll application every
pay period.
PAYROLL Solutions
Purchase What You Need,
When You Need It.
7. Thought leaders nationwide look to Heartland to take care of
their members’ payroll processing and human resource needs.
45 state restaurant associations, 43 state lodging associations
and almost 200 retail and service trade groups exclusively
endorse Heartland Payroll Solutions.
PAYROLL Solutions
Exclusively endorsed…
9. Sure you’ll save money doing your payroll in-house. But there’s far too much at stake
— even an honest error can cost thousands in fines and penalties. And if you already
outsource with one of the big payroll processors, you may have discovered you’re being
treated like a number, not like a person.
The solution? PlusOne Payroll, a full-service payroll processing service backed by a
company that cares enough about your business to personally answer the phone and
won’t price you out of business. And, PlusOne provides the resources to ensure your
payroll is delivered accurately, on time and in full compliance with today’s complex array
of laws and regulations.
Our 100% web-based solution offers anytime, anywhere management, along with a powerful
report writer to design, save and run custom reports on the fly. Plus, unlimited user-definable
data fields allow you to customize your employee database to suit your business.
EVERYTHING YOU NEED:
Complete Tax Service – Full-featured employer tax service, including 941, 940,
state withholding and local withholding (if applicable), unemployment, disability,
FICA and FUTA.
Standard Online Payroll Entry – Enter, verify and submit your payroll data from any
computer with internet access in minutes.
Fax or Phone Payroll Entry Option – For clients who don’t have easy internet access or
prefer to call or fax in payroll, this option is ideal. And there’s no additional charge up
to 50 employees.
Standard Employee Self-Service – Easy to use portal for viewing pay stubs, W2s and
PTO balances.
Standard Direct Deposit – Unlimited paperless deposit of net pay to employee’s
checking, savings or prepaid card accounts.
Standard Prepaid Cards – Multiple general purpose reloadable payment card accounts
for unbanked employees – at no cost to you.
Standard Employee Adds – Add unlimited new employees at no extra charge (a
significant savings for business with high employee turnover).
PAYROLL Solutions
PlusOne Payroll
Outsource your payroll with a personal,
professional service.
10. EVERYTHING YOU NEED:
Standard Payroll Reporting Package – Dozens of built in, ready to use payroll reports.
Custom Report Writer – If our built-in reports don’t satisfy your needs, our powerful
report writer allows you to design, save and run custom reports on the fly.
Standard CPA Reporting Package – Your accountant will appreciate the built-in reports
specifically designed to aid in payroll general ledger entries and year-end tax prep.
Standard New Hire Reporting – State-mandated law requires employers to submit
key information on all new employees hired. This information is used to collect
child support payments and reduce fraud with welfare, unemployment and workers’
compensation insurance. Heartland automatically files New Hire Reports, at no charge,
upon notice from the employer that a new employee has been hired.
Standard Benefit Accrual – Healthcare and 401(k) plans, garnishments, paid time off,
and other benefits accrued and tracked automatically based on your plan setups.
Standard Pay-As-You-Go Workers Comp Premium Payment – Compatible with many
workers’ comp insurance carriers, this feature allows you to pay your premiums with
each payroll, eliminating the need to make large deposits and year-end audit payments.
Standard Remote Print Back Service – A time- and money-saving feature that lets you
print payroll checks, vouchers and reports on your office printer.
Check and Report Printing Options – For clients who don’t have in-house printing
capabilities or just prefer us to handle their check, voucher and report printing needs.
Heartland Check Option – For clients who don’t have a separate payroll checking
account and prefer to have their pay checks issued from Heartland’s bank account, this
optional service can help reduce check fraud, eliminate the pay check reconciliation
process and cut down on bank charges for cleared checks. Have Heartland print the
checks or use our standard Remote Print Back feature to save money on printing and
shipping costs.
Multi-Location Sorting – If you’re a multi-unit business owner, Multi-Location Sorting
lets you have pay checks and vouchers shipped to multiple locations directly so you
don’t have to. And the first three locations are processed at no additional charge.
For more information contact:
PAYROLL Solutions
PlusOne Payroll
11. If you’re a hands-on business operator, it’s doubtful you have the time to stay up-to-date
on all the employment-related federal and state laws, regulations and court decisions
that apply to your business. Nor do you have the time and funds to develop an employee
handbook to protect yourself from frivolous lawsuits and other costly issues.
The solution? HR On-Demand lets you virtually outsource the HR function to certified
professionals who will develop and maintain a complete employee handbook customized
for your business, and provide HR guidance and assistance when you need it.
This time-saving option gives you unlimited access to Society for Human Resource
Management (SHRM) certified professionals who will advise you when employee issues
arise and help you stay in compliance with employment-related laws, regulations and
court decisions.
EVERYTHING YOU NEED:
Signed Documents – Schedule a personal appointment with a certified HR professional
to develop your custom Employee Handbook and a plan for implementation.
Ask the Pro – Address your situational questions about legal compliance and personnel
issues, and receive a response from a certified HR professional within one business day.
Document Customization – Have your existing employment-related documents
reviewed for potential legal concerns, and get help creating or customizing them as
needed to stay in compliance.
Easy on Your Budget – No upfront setup charges or annual fees. All costs are built into
your regular payroll processing fees and guaranteed for three years.
For more information contact:
PAYROLL Solutions
My HR On-Demand
The help you need – when you need it –
from certified HR professionals.
12. Your 401(k) plan is a valuable and cost-effective benefit for your employees, but you’re
legally required to invest 401(k) payroll deductions within seven days from each pay date
or face fines and participant claims. Your plan administrator periodically needs updated,
accurate participant census data for Safe Harbor and other compliance testing. And as
if that wasn’t hard enough, your accountant needs other data to complete and file the
annual Form 5500.
The solution? My 401K Pay automates the process of transferring 401(k) employee
contributions directly into their investment accounts within the statutory seven-day time
period. Plus, My 401K Pay provides your accountant and plan administrator with the
secure online reporting needed to handle periodic tax filings and compliance testing.
My 401K Pay takes on the responsibility – and liability – for ensuring that your employees’
contributions to their retirement plans are done accurately and on time. If something goes
wrong, we’ll pay the fines, penalties and loss of investment income claims.
Best of all, My 401K Pay is easy on your budget. No upfront setup charges or annual fees.
All costs are built into your regular payroll processing fees and guaranteed for three years
For more information contact:
PAYROLL Solutions
My 401K Pay
Automatically move payroll deductions
into employees’ 401(k) accounts.
13. Find a better use for the space now occupied by your employee files. Our HR Specialist
will help you convert your existing paper files to electronic format, and show you how to
add new employee records in a snap. Instead of digging through the filing cabinet and
multiple spreadsheets, you’ll manage and run reports on all of your important employee
information in seconds.
EVERYTHING YOU NEED:
Signed Documents – Convert job applications, government forms, termination
checklists, etc. into a paperless record of each employee’s history with your business.
Demographic Data – All the need-to-know information about employees beyond
the payroll basics, such as alternate addresses, phone numbers and other contact
information.
Supplemental Data – Necessary information about employees, such as emergency
contacts, dependents, medical awareness, prior employment history and education.
EEOC Data – The information required by equal opportunity legislation – including
electronic acknowledgement by employees indicating their classifications or legal
option to refuse to provide the information.
Company Assets – Track everything from laptops and smartphones to company cars
that you have loaned out to employees.
Awards and Certifications – Records and acknowledgement of all awards and
certifications received by employees from you and outside organizations – including
mandatory certifications required by government agencies.
Performance Reviews – Records of all performance reviews, electronically
acknowledged by the employees.
Disciplinary Actions – Records of all disciplinary actions taken – up to and including
termination for cause, electronically acknowledged by the employees.
Salary Ranges – Set up multiple salary ranges by job category so pay increases can be
managed fairly, without personal bias and in accordance with your policies.
PTO Plans – Setup multiple paid time-off, sick/personal time and/or vacation plans by
job category to automatically drive payroll accruals and balances.
Custom Built Fields – Anything missing? Create additional information fields and files
customized to your business.
PAYROLL Solutions
My Employee Files
Replace paper files with
our secure data warehouse.
14. If you rely on an off-the-shelf accounting package to record general ledger entries for
all income and expenses, you know how time consuming it is to manually key-in payroll-
related entries from various payroll reports and balance everything to your business
checking account every pay period.
The solution? My GL Connection is a general ledger export utility built into your payroll
application that automatically generates balanced GL entries in a format compatible with
your accounting software along with summary and detailed reports validating each line item.
Save wasted time, avoid general ledger entry errors and provide your accountant with
online access to My GL Connection to handle the entries for you.
EVERYTHING YOU NEED:
Signed Documents – No upfront setup charges or annual fees. All costs are built into
your regular payroll processing fees and guaranteed for three years.
Complete Setup Service – Ensures that all payroll codes are mapped correctly to your
general ledger chart of accounts.
Balanced Entry Verification – We’ll make sure your GL entries are balanced, and we’ll
alert you if a new payroll code has been added and needs to be mapped to your chart
of accounts.
Online User’s Guide – Detailed information to maintain chart of accounts and make
mapping changes in the payroll application as needed.
Ongoing Support – When you or your accountant have a question about the
GL export file.
For more information contact:
PAYROLL Solutions
My GL Connection
Save time and prevent costly errors with
balanced GL exports of your payroll data.
15. Use this secure, web-based intranet to provide employees with access to important
information and documents. The ability to require and record their acknowledgment of
any or all this information will provide you with legally binding proof that you provided it
in the event of a lawsuit or regulatory audit. Plus, you can schedule posting of any item in
advance so it appears when you want it to. Information can include posting of:
Signed Documents – Mandatory notices, forms, schedules and policy memos, as well as
important messages, company news and congratulatory notes about employee awards.
Web Links – Direct links to the health insurance company, retirement plan and other
benefit provider websites.
Benefit Plans – Information your employees can use to make decisions about plan
participation – including the Summary of Benefit and Coverage and Uniform Glossary
notices that will become mandatory under the Patient Protection and Affordable Care
Act of 2010.
Employee Directory – A complete listing of employees and their primary contact
information at your fingertips.
Employee Handbook – Whether you have one already or choose to build one with our
HR On Demand service, your employee handbook can help mitigate the damages in a
frivolous lawsuit — ensuring that every member of your team has easy access to, and is
required to acknowledge reading it.
eLearning Materials – Keep your team on top of their game by posting your training
manuals, procedures and links to educational websites – and track required reading
with your employees’ electronic acknowledgement.
For more information contact:
PAYROLL Solutions
Our Info Center
Get your employees access
to necessary information.
16. This secure website gives your CPA, business insurance provider, financial advisor and
third-party benefits administrator access to specific reports tailored to their needs —
greatly enhancing their ability to provide you with efficient, cost-effective services and
eliminating the need for you to be the go-between with your payroll service provider.
EVERYTHING YOU NEED:
Broker Reports – Your insurance provider can access:
• Employee census data to create side-by-side comparisons of benefit plans.
Provides the ability to shop alternative medical insurance plans so you can take
advantage of the rapidly changing healthcare market.
• New hire reports to assist new employees with plan information and enrollment.
• Terminated employee reports to initiate COBRA communications.
Portfolio and TPA Reports – You financial advisor and third-party administrator can access:
• Employee census data with unmasked Social Security numbers to easily administer
retirement plans. Gives them the ability to perform compliance testing for your
retirement plans, flexible spending and health savings accounts, medical insurance
and other employee benefit plans.
Accounting Reports – Your CPA can access:
• Payroll and general ledger reports.
• Information needed to complete the annual Form 5500 that satisfies the IRS
requirements for compliant retirement plans.
For more information contact:
PAYROLL Solutions
Business Partner Reporting Center
Unleash your trusted advisors with the
information they need to help you run
a profitable business.
17. If you currently use an integrated point-of-sale system to track employee clock-ins, clock-
outs and tip declarations at your restaurant, you know how time-intensive it is to print out a
labor report and enter your employees’ hours and tips by job code into your payroll system.
The solution? My Restaurant POS Connection is an electronic interface between your
POS and payroll systems that automatically transfers validated regular and overtime
hours, as well as charge and cash tips by job code. When it’s time to process payroll,
simply review and validate the records and submit.
My Restaurant POS Connection greatly reduces the possibility of human error in
transferring time and attendance data from a POS system to a payroll application.
It saves time and lets you preview the data prior to exporting to the payroll application
so that clock-in, clock-out, department and tip errors can be corrected before the payroll
is processed
EVERYTHING YOU NEED:
Signed Documents – One-time setup charge covers everything, and there are no
annual licensing fees. All ongoing costs are built into your regular payroll processing
fees and guaranteed for three years.
Complete Setup Service – Ensures that all employee records and departments are
mapped correctly to your POS employee IDs and job codes.
Online User’s Guide – Detailed information you need to maintain employee and job
code mapping changes in the payroll application.
Ongoing Support – Available whenever you or your accountant have a POS
interface question.
For more information contact:
PAYROLL Solutions
My Restaurant POS Connection
Import validated employee hours and
tips directly from your POS system into
your payroll application.
18. My HR Support Center will put the resources of an enterprise-scale human resources
department a mouse click away – without the large-scale cost.
EVERYTHING YOU NEED:
3-Minute HR Audit – Step one in
determining the effectiveness of your
HR functions.
Policy Template Library – Standard
business policies, customizable to your
business needs.
State and Federal Law Library –
Employment and payroll-related laws
that apply to your business, written in
language that’s easy to understand.
HR Form Library – Business, state and
federal forms.
eAlerts – Instant notification for
important updates of employment-
related laws, regulations and court
decisions.
HR Checklist Library – Checklists to help
you organize human resources tasks,
customizable to your needs.
HR Guides – Easy-to-implement
guidelines that provide you with a helpful
reference in the creation of compliant
employment-related procedures.
Quick Guides – Guidance on hot topics
dealing with solutions to employment-
related issues.
Job Descriptions Library – Catalog
of standard job descriptions to help
organize and hire the right employees.
FAQ Database – Hundreds of commonly
asked employment-related questions
answered by certified HR professionals.
HR Best Practices Articles – Monthly
articles covering best practices written by
certified HR professionals.
Monthly Newsletter – News and articles
that will keep you current on important
developments in the HR profession.
HR News and Updates – HR-related
news feeds and updates.
HRCast – Monthly podcasts covering
HR best practices.
HR Resource Center – Resources for
ordering posters, training materials and
reference literature.
Glossary of Terms – Easy-to-read
definitions for key HR terms
For more information contact:
PAYROLL Solutions
My HR Support Center
Create the fair, productive
workplace you’ve dreamed of.
19. Your business might not be big, but most state and federal employment-related laws,
regulations and court decisions apply to you as if it was. And while you can’t afford a
human resources department, you can’t afford to ignore the important issues.
The solution? A complete HR service packaged with your payroll processing application
that provides support for all of the employment-related tasks and helps you remain
compliant. Heartland’s PlusTeam Payroll offers all of the above — without charging an
arm and a leg.
Get HR support resources and alerts and an employee information center – all fully
customizable and integrated with our powerful PlusOne application. With HR specialists
a phone call away and optional on-demand services there when you need them,
managing your team will be fun again.
EVERYTHING YOU NEED:
All the benefits and features of Heartland PlusOne Payroll plus:
My HR Support Center – Unlimited access to all of the customizable job descriptions,
forms, and other templates. Email alerts to keep you current with new federal and
state laws, regulations and court decisions that could impact your business. And when
disciplinary action or termination become necessary, you’ll have the resources to ensure
the process is fair, consistent and in full compliance.
My Employee Files – Our built-in electronic employee file system completely replaces
the need for paper files. Employee records, signed forms and documents are stored in
a secure data warehouse along with your payroll data – accessible to you whenever and
wherever you need them.
Our Info Center – A secure website where employees get immediate access to all the
information they need including schedules, policies, employee handbook and external
websites. Access to sensitive information, such as pay stubs, W2s, PTO and disciplinary
notices, is limited to individual employees to protect their privacy. It takes the place
of messy billboards and provides you with documented assurance that all of your
employees have immediate access to the information they need.
Business Partner Reporting Center – A secure website where your CPA, insurance
provider, financial advisor and benefits administrator can access specific reports tailored
to their needs – greatly enhancing their ability to provide you with efficient, cost
effective services and eliminating the need for you to be the go-between.
For more information contact:
PAYROLL Solutions
PlusTeam Payroll
Take control of
employment-related functions.
